جيهان zaib

• Receive the procurement requests (Change orders, Minor tenders, Major tenders, single source, critical procurement, emergency procurement, medium value purchase and general expenditure) for High-Risk goods/services to initiate the procurement process
• Prepare and propose bidders list, follow up with suppliers by email and phone to ensure registration and issue Expression of Interest (EOI) prior to issuing tenders/RFPs
• Challenging the Technical Evaluation Criteria (TEC) to ensure alignment with the Scope of Work (SOW), and prepare Procurement Strategy and bidders list for management approval as per Sub-Delegation of Authority (Sub-DOA)
• Prepare and issue Invitation to Tender (ITT) and Tender Package documents and ensure all relevant requirements are incorporated including legal and insurance.
• Manage issued tenders and coordinate all correspondences between Bidders and End-Users including but not limited to issuing Tender Bulletins and clarification requests
• Manage site visits, pre bid meeting and technical presentation meetings if required.
• Ensure all bids are received within the bid closing date of the bid and verify all submitted bids according to submission instructions and seek management approval when required
• Arrange Technical and Commercial bid opening through bid opening committee or sourcing tolls RFPs to ensure compliance with all submitted proposals
• Receive and review the Technical Evaluation Report (TER) and scrutinize/ challenge the results to ensure alignment with the TEC and recommend evaluation enhancement where required and report findings to the procurement Head/ Manager.
• Conduct the Commercial Evaluation of bids after obtaining approvals and ensure /analyze that all the quoted values are arithmetically accurate and reasonable as per market rate. And obtain approvals from management for commercial evaluation results.
• Coordinate with legal and insurance teams for any non-compliant bid and lead discussions with suppliers for agreement on terms and conditions as per procurement producers
• Negotiate terms and prices with suppliers as requested by management and seek management approvals when required

• Work with the wider Awards & Procurement team to deliver a strategically focused, professional and efficient
procurement service, providing expert advice, support and guidance to stakeholders within our charity, using best
practice procurement and supply chain management principles.
• Act as the procurement primary point of contact, partnering senior managers within assigned business areas -
ensuring they receive effective strategic procurement support and proactive advice, spanning the full lifecycle of all
procurement activity.
• Lead on commercial activities in the procurement of high risk/high value contracts within the assigned business area -
from end-to-end market engagement, supplier due-diligence, tender, contract negotiation and award.
• Provide advice to contract owners to support the resolution of issues and any post-contract disputes, working
collaboratively and seeking appropriate legal guidance where required.
• Working with the Procurement Manager to deliver the charity -wide Corporate Procurement Strategy, adopting a
robust but proportionate approach to sourcing and contract management to ensure contract visibility but also facilitate
improvements in relationship management and communication.
• Support the wider Procurement and Finance team in the delivery of appropriate training and guidance to all internal
stakeholders on best practice procurement principles, contract management, e-Procurement and Purchase to Pay
systems in a format appropriate for the audiences.
• To provide high level systems support to stakeholders for all e-procurement systems.
• Conduct appropriate supplier due diligence to identify supply chain risk and provide support and guidance to
stakeholders on appropriate supplier evaluation and risk mitigation methods.
• Produce regular reports on supplier/contract performance against agreed measures, which both monitor progress and
enable effective decision-making.

• Serve as lead in the development of complex contracts for materials, supplies, equipment, and services in accordance with applicable laws, regulations, policies, procedures, and standard business practices to ensure effective, efficient, and equitable contracting and purchasing services for the shared services.
• Prepare, recommend, present, and negotiate complex and unique contracts and leases of equipment, materials, supplies, and services.
• Receive, evaluate, analyze, and present bid responses within established specification, terms, and conditions requirements and recommends appropriate action.
• Provide technical expertise and guidance to diverse stakeholders on contract and purchasing requests; development, preparation, interpretation, and revision of technical specifications for the procurement and lease of materials, equipment, and lease of services; and applicable laws and policies governing public contracting and purchasing.
• Research and recommend cost-effective methods for procuring and leasing materials and supplies based on need, cost, and storage facilities; evaluate and recommend use of lot bidding for Districtwide procurements; and evaluate and recommend lease or buy options for diverse stakeholders.
• Develop, prepare, recommend, and present complex technical procurement specifications and bidding documents for products and services for formal bidding.
• KPI reporting and management for a team to Procurement manager.

• End-to-End responsibility for procurement of MRO & Spares to maintain assure securing the best prices available on
the desired product, consistent with quality, service and timely delivery to all Departments.
• Responsible for a complete centralized purchasing and distribution program to the entire school and departments.
• Implement best practices and procedures for the procurement function.
• Coordinate all phases of centralized purchasing, proposals, POs and contracts.
• Managed AED 200M annual spend and related cost reduction results as well as more than 500 global, regional and
local suppliers delivering materials and services to 100+ Projects.
• Successfully managed 20+ major MRO contracts within 12 months along with regular Requirement for Business
continuity.

• Developed Supplier Category Strategies for procurement of MRO.
• Screening and Evaluation of RFP, RFI & RFQ as per the set criteria & prepare commercial Evaluation reports.
• Market survey and research conducted periodically to know the trend and to gain knowledge of new products.
• Created and implemented cost savings initiatives and measurements (e.g. low-cost Country suppliers, Super-vendor
concepts) contributing to additional cost savings of 15%.
• Make recommendations about new vendors when necessary to improve supply chain efficiency and meet budgetary
goals.
• Participated in strategic suppliers contract negotiation and management.
• Performed cost analysis and benchmarking and provided comprehensive TCO (Total Cost of Ownership) calculations
for numerous business case studies.

• Evaluate, purchase, and expedite goods and services at a competitive cost for assigned facilities and/or spend
categories.
• Receive and review requisitions and approve orders from approved suppliers. Analyze available supply sources and
place orders based on total cost, quality, and delivery.
• Actively participate in the RFQ/acquisition process to secure goods/services in the assigned area of spending to ensure
competitiveness and to limit risk.
• Under supervision, negotiate contracts with suppliers of relatively small purchases of low currency value.
• Support the supplier approval and management process by identifying and maintaining contact with suppliers through
telephone or written correspondence, trade shows, personal interviews, and the Internet.
• Visiting facilities as a team member to conduct supplier assessments with respect to business practices, quality of
operations, opportunities for continuous improvement.
• Supporting resolution of warranty, payment, and service issues with suppliers.
• Maintaining continuing supplier performance data for periodic internal/external review and initiate corrective action
as necessary.

• Developing detailed sourcing and category plans to maximize effectiveness and efficiency
• Managing the preparation, implementation, and execution of procurement processes
• Providing feedback to both and successful as well as unsuccessful suppliers at the end of the tendering process to streamline the procurement process
• Sourcing, liaising, and negotiating with new and existing suppliers to improve business. Re-negotiate contracts, whenever appropriate, with suppliers to produce better savings and further value for spending
• Delivering on cost reduction commitments by identifying, developing, and executing strategic sourcing initiatives.

• Developing detailed sourcing and category plans to maximize effectiveness and efficiency.
• Managing the preparation, implementation, and execution of procurement processes.
• Providing feedback to both successful as well as unsuccessful suppliers at the end of the tendering process to streamline
the procurement process.
• Sourcing, liaising, and negotiating with new and existing suppliers to improve business. Re-negotiate contracts,
whenever appropriate, with suppliers to produce better savings and further value for spending.
• Delivering cost reduction commitments by identifying, developing, and executing strategic sourcing initiatives.