Sr. HR & Admin Officer
Samsung C&T Corporation
Total years of experience :13 years, 7 Months
• Lead a team consists of HR & Admins assigned at (05) different offshore & onshore project locations (DAS Island, Al Ghallan Island, Shuweihat, Mirfa & Abu Dhabi).
• Actively involved in recruitment by reviewing and preparing job descriptions, posting ads, and managing the hiring process (local and overseas).
• Keep track of manpower staffing plans and analyze the critical areas that may impact on recruitment process and take preventive measures to avoid any possible delays in mobilization.
• Annual budget process such as payroll requirements, developmental requirements, staff uniforms, staff accommodation etc.
• Set up and implement guidelines for offshore employees' benefits and hardships considering the job rotations and site locations.
• Maintain offshore rotations entry/exit PTRs (Personnel Transfer Requests) & POBs (Personnel on Boards).
• Keep track and maintain Emiratization & WPS systems as per regulations.
• Guide managers to perform the whole range of performance management activities.
• Handle requests relevant to employee relations, including promotions, transfers, rotations and salary adjustments etc.
• Manage monthly payrolls, EOS dues and compensation by WPS and Non-WPS payments.
• Perform overall HR & admin related tasks.
• Lead a team of HR & Admins supporting for (02) Factories operating in Riyadh (Stainless Steel Factory) & Al Kharj (Branch Plastic Factory)
• Develop and monitor overall HR policies, systems, tactics, and procedures across the organization.
• Manage and administer - HR data, new hires, leaves, absenteeism, business trips, re-joining and transfer records.
• Report Recruitment progress (white-collar staff & blue-collar) data including weekly and monthly dashboard analysis to ensure application numbers are at the required level and are processed within the required time frames
• Collaborate with Department Managers to set qualification criteria for hiring employees.
• Track hiring metrics including time-to-hire, time-to-fill and source of hire.
• Bridge management and employee relations by addressing demands, grievances or other issues.
• Maintain salary changes, compensations, deductions, bonus, vacations payouts, and benefits for employees.
• Identify training and development needs within an organization through job analysis, appraisal schemes.
• Manage organogram, mobilizations, demobilizations, job modifications and retentions.
• Provide support to GRO for new visas, iqama issuance, iqama renewals, exit reentry, final exit and Jawazat information updates in timely manners.
• Handle overall HR related works.
• Handle end-to-end local and expatriate recruitment process including research, sourcing, candidate assessment & interview management, offer recommendation, negotiation & acceptance, and preparing employment contracts.
• Use of recruitment sourcing channels including LinkedIn Recruiter, Bayt.com, Naukri Gulf, social media channels networking/referral programs, and advertising vacancies.
• Ensure the relevant HR database is up to date, accurate, and compliant with legislation.
• Administer HR-related documentation and records by recording new hires, transfers, terminations/resignations, changes in job classifications, merit increases; tracking vacation, sick, contracts of employment, and rejoining data.
• Training and developing employees and looking after health, safety and welfare-related matters
• Process JMF (Job modification forms) for seconded and CJV staff to ensure the accuracy of the organization chart as per optimized manpower planning.
• Provide job candidates by screening, interviewing, and testing applicants; notifying existing staff of internal opportunities; maintaining personnel records and obtaining temporary manpower from agencies as required.
• Handle the annual, interim, and probationary performance appraisals of employees in coordination with Department Managers with set benchmarks.
• Maintain and develop a pipeline of eligible candidates for future open positions.
• Ensures new hires are warmly welcomed and the organization has taken steps to effectively onboard new hires in a best-class manner.
• Mobilization / Onboarding, responsible for ensuring overall smooth operations of onboarding new joiners (fully independently dealing with overseas agencies, completion of all types of immigration formalities end to end onboarding till the orientation announcement process of the candidates).
• Liaise with recruitment agencies to ensure smooth placement within the planned time frame.
• Recruitment & retention - managing talent and succession planning; taking overall responsibility for recruitment activity and campaigns.
• Operate and handle GHR Hub (ERP database) and records, compile periodical and eventual reports concerning new hires, transfers, performance evaluations, leave management, and timekeeping
• Handle employees' monthly payroll, final settlements, and vacation settlements (WPS & Non-WPS process)
• Arrangements of local manpower supplies, organizing trade tests, selection, and coordinating with the HSE team for induction training.
• Prepare personnel forecasts to project employment needs.
• Prepare employment contracts, starter and leaver information, attendance and leave entitlements every month in e-TAS (a tool for absence, overtime and leave management)
• Coordination with PRO Dept for new entry permits, visa renewals, visa cancellation, and health insurance process.
• Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered to ensure continuity of services and shift plans.
• Handle additional HR & admin tasks as required
• Professionally and promptly handle day-to-day project administrative affairs.
• Preparation of manpower histogram, variation log sheet etc..
• Liaison with the other departments/staff.
• Manpower requirements planning & forecast.
• Prepare and update reports for daily manpower status in coordination with Timekeepers & Site Engineers.
• Handle site petty cash, claims verifications, and reimbursements.
• Committed to DSI QHSE requirements and all applicable legislations and contractual requirements affecting the QHSE activities at the project site and administrative office.
• Preparation of Project Minutes of Meetings.
• Cost allocation for payroll considering staff work contributions to various projects.
• Manage administrative function and establish internal administrative systems and controls.
• Preparation of Monthly Management Report
• Monitor and record new joining / rejoining / transfers.
• Transport management such as trip assignments, fuel cards recharge, mileage checks.
• Maintain and arrange office supplies (stationery, pantry & other consumable items etc)
• Perform additional admin duties if required.
Bachelors of Commerce - Punjab University Lahore Pakistan