Personal Assistant to MD
Nabina Holdings LLC
Total years of experience :8 years, 7 Months
Act as an administrator who tends to look after a team, as personal assistant (PA) I typically carry out administrative work on behalf of the Managing Directors. The role is typically to free an executive’s time from organizing and administrative tasks so he can spend maximum time on strategic tasks. My responsibilities include:
• acting as a first point of contact: dealing with correspondence and phone calls
• managing diaries and organizing meetings and appointments, controlling access to the manager/executive
• booking and arranging travel, transport and accommodation
• organizing events and conferences
• reminding the manager/executive of important tasks and deadlines
• typing, compiling and preparing reports, presentations and correspondence
• liaising with staff, suppliers and clients
• miscellaneous tasks to support the manager, which will vary according to the manager’s decision and ensure that the business is being run properly and complying with legislation and regulations.
Coordinator between Family and the Family Office
• Manages around 30 permanent staff in the whole Palace including HR related job.
My major responsibility is to ensure the Royal Family's satisfaction. Ability to develop and maintain a strong team environment, placing emphasis on personnel satisfaction and delivering prompt, courteous service. Accountable for all internal human resources activities such as payroll, leaves, sick leaves, recruitment, induction, training, warning letters, facilitate on-boarding/ off-boarding staff as well as employee relations. Hands on day-to-day running of the Palace, which may include carrying out events organizing, controlling, planning, directing all operations and services including food and beverage, housekeeping, guest
Handles the HR Development of 11 F&B Outlets at Hamad Int’l. Airport to a
superior workforce.
• Development of over 500 employees for an oriented company culture that
emphasizes quality, continuous improvement, and high performance.
As HR Executive I carry out responsibilities in all the following functional areas: departmental development, employee relations, recruitment, executive administration (company forms, violation letters, certificates, NOC letters and other gov. letters). Facilitate on boarding/off boarding employees, conduct initial induction and orientation to newly hired employees, performance review, as well as EOS settlement and ticket bookings. Assist visa processing, bank cards, insurance, company ID’s and airport passes. In charged of overall company payroll process with relevant data’s (such as attendance, overtime, salary, allowances, bonus, leaves, deductions, entitlements & bank info.). Deal with employee requests, complains, as well as creating company policies and regulations. Maintain and update employee data/status through HRMS System, and filling. Organized Staff gatherings, corporate events, rewards and celebrations. Knowledgeable Qatar Labor Law and helps maintain employee confidence and keeps human resources records confidential.
• Account & Event Executive (November 2012 until March 2014)
Building strong relationship with clients and fulfilling branding requirements for all major accounts on day to day basis /event to event basis. I was involved in planning execution, stages of events, production and activation. I conduct market research and developing marketing plans and strategies for the creation of new concepts for projects. Monitoring competitor activity and generating leads for products and services.
• Admin Executive (April 2012 to October 2012)
The main role is to deliver and completes projects/events by organizing and coordinating information and requirements; planning, arranging meetings/presentation, scheduling and monitoring results. Work as a Personal Assistant to the Managing Director & the General Manager by dealing with all correspondence, incoming email, faxes and post. Organizing and maintaining diaries and set up appointments.
Meeting and Events Coordinator- Preparation of BEO- Banquet Event Orders and responsible to ensure they are issued and distributed in a timely fashion. Prepare all typed materials like proposals, contracts, change forms and all other inter-departmental forms accurately. Inspect venues to ensure that they meet the client's requirements. Coordinate event services such as rooms, transportation, and food service. Monitor event activities to ensure the client
Diploma in Event Management & Innovative Marketing EMDI Institute of Media and Communication (A Greycells Education with City & Guilds Accredited) Knowledge Village, Dubai, UAE Sep. 2011 – July 2012
Bachelor of Arts Major in Mass Communication AMA Computer University, Quezon City, Philippines 1997- 2001
Secondary and Primary Education Lyceum of Aparri, Cagayan, Philippines 1987 – 1997