Project Secretary and Document Controller
United Masters Electromechanical LLC
Total years of experience :3 years, 10 Months
*Responsible for monitoring and preparation of daily and
weekly reports and all site-related reports.
*Manage all commercial and technical documents for the
project.
*Maintains updated records of all approved documents and
their distribution clearly.
*Keep all project documents orderly, complete, and
categorized for easy accessibility to specific records and
projects.*Prepares submittals such as shop drawings, material
approvals, WIR, MIR, as built drawings, and other site
documents for submission.
*Monitoring and tackling all issues related to laborers and site
staff including arranging for transportation, grievances, and
the transfer of staff from one site to another.
*Prepares staff and laborers’ leave and sick leave application
through the ePromis system.
*Prepares and disseminates correspondence, memos, and
forms
*Performs staff recruitment if necessary, such as calling and
interview invitations.
*Carrying out other day to day administrative tasks, including
ensuring proper maintenance of office supplies, and the
kitchen materials.
*Prepares petty cash and other office expenses at the site.
*Greet and direct visitors, answer phone inquiries, and handling
complaints in a courteous and professional manner.
*Maintain the confidentiality and security of files and the filing
system.
*Coordinate schedules, arrange meetings, distribute memos and
reports, and ensure that everyone is kept current on necessary
company news and information.
*Responsible for sorting, storing, and retrieving electronic and
hard copy documents for designers, surveyors, architects, and
other colleagues.
*Maintain project documentation by saving it to the server and
files.
*Assist in quotation-making and tendering invitations to different
contractors.