Jenielynn Sambile

• Document Controller • Manage and control all incoming and outgoing documents (physical and digital). •
Maintain document management systems (DMS) to ensure proper storage and retrieval. • Ensure documents
are correctly labeled, versioned, and archived. • Distribute documents to relevant departments or stakeholders.
• Track document revisions and maintain version control. • Ensure compliance with company standards and
procedures. • Perform regular audits to ensure document accuracy and completeness. • Handle confidential
information securely. o Coordinate with project teams, engineers, or managers for document updates. •
Administrative. • Provided administrative support including office coordination, document preparation,
scheduling, and maintaining organized records to ensure smooth daily operations. • Handle incoming calls,
emails, memos, etc. • Greet and assist visitors • Managed purchasing activities by preparing and processing
Purchase Requisitions (PRs) and Purchase Orders (POs), while monitoring deliveries to ensure timely
procurement • Processed vendor invoices, verified payment documents, and ensured timely payments. •
Assisted in invoice preparation, monitored incoming payments, and maintained accurate receivable records. •
Supported Human Resources operations by managing employee documentation, maintaining personnel records,
assisting with onboarding processes, coordinating visa applications and renewals, and handling various HR
administrative tasks.

• Part of the Pre-Opening Team • Communicating and coordinating with the construction team and owning
company o Managing schedules and follow-up of the departments’ activities • Part of management team.
• Assigned and rotated as Manager-On-Duty • Background in Finance, Front Office, Housekeeping, Reservations,
and Revenue, Human Resources • Assisting Departments, as needed; like in Human Resources, Sales and
Marketing and etc. • Executes administrative assistance, such as: Travel arrangements (local and domestic) and
submission of expense reimbursements o Manages the documents for review and signature • Collating reports
from each department • Follow-through of the items in the meeting, with updates incorporated in the report
• Manage the calendar and schedules • Handling calls, emails, memos, and other communication • Additional
administrative tasks • Communicating with the corporation’s board members • Manage the contracts and legal
matters • Monitor and update the local government permits, accordingly • Administrative Support for Golden
Phoenix Hotel Boracay

• Part of Pre-Opening Team • Acts as supervisor, as needed • Administrative support for the manager, such as:
schedules, meetings, communications, and for the department as needed • Proper filing of documents • Filing
of revenue and expenses • Prepares the Budget for the Department • Monitoring and updating of reports,
inventory of supplies, and equipment • Attending calls and emails for communication • Posting records using
the Point of Sales (POS) • Ensures each task are complete, properly and on time • Attended Trainings in
Housekeeping and Laundry • Performs other duties, such as: o Agency Staff payroll / timekeeping o Operation
schedule o Attending meetings on behalf and decision making in absence of the manager and supervisor

• Attends phone calls and emails • Prepares Billings and Statement of Account • Attends walk-in clients in
receiving the billing and payment • Doing the weekly audit report - proper monitoring of receivables • Performs
other finance duties: o Daily book reconciliation of the accounts o Preparing of cheque payments o Monitoring
and updating various reports o Summarize and submit daily revenue and cheque released