Admin cum sales coordinator
Aurora Events
Total years of experience :14 years, 7 Months
o o Handling HR Files. - Opening files for new jonnies, bank a/c opening, and visa processing ete.
o Updating& maintain the annual leave, absence, sick leave & personal records of the staff
o Organize, schedule, coordinate and arrange meetings and appointments
o Coordinate the staff schedule, inform the staff daily on the locations of the duty for the next day for appropriate planning
o Maintain calendars, charts, reports to ensure that records are kept accurate (keeping track of all orders, keeping the company files updated, updating internal charts and collecting all necessary information internally or externally)
o Type, compile and prepare reports, write and distribute email, correspondence memos, letters, and forms
o Develop and maintain a filing system
o Maintain all office supplies and ensure that the office is tidy and all business cards organized
o Collect all the receipts for every project expense, and assist the manager with compiling the expense reports
o Make all travel and accommodation bookings
o Must be available on phone / on line at all times, especially when staff is out of office for events/orders.
o Understand client’s requirements and buying specifications. Coordinate to prepare quotations / proposals under sales request and send it to client.
o Prepare work order and handover to sales team
o Prepare invoices and follow up on outstanding payment by emails & phone calls to client.
o Maintain Project Records.
o Deal with customer complaint or issue.
o Keep company database for the client, supplier & contractors.
o Negotiating with suppliers & agreeing contracts.
o Preparing weekly and monthly sales report and Coordinate all administrative tasks related to sales activities.
o Answer queries by employees and client
o Handling the responsibilities of colleagues in their offices during their absence / leave
o Liaised directly with maintenance contractors, supplier contract, clients.
o Keep and maintain the inventory record of office goods and company products.
o Calculate overtime and submit to finance dept. & Handling petty cash
o Dispatching courier shipments.
o Handle incoming mail and other material
Actively involved in Interview co ordination. Was responsible for scheduling all the interview
Preparing and posting job advertisements, screening applications, arranging interviews, and administering pre-employment tests as required.
Providing general administrative support such as preparing correspondence, forms and reports, arranging meetings, processing confidential reports and documents, tracking deadlines .
Interacting and following up with Managers for Feedback, Offer Letter Status, Salary Issues, Reference checks, Joining Date Confirmation, and coordinate and make sure the candidate join the company.
Preparing source documentation needed for new hires, or effective changes in pay, status, or benefits.
Establishing, maintaining and controlling personnel, employees, recruitment relations records, files, correspondence, reports, and organization charts.
Set up & drive recruitment initiatives (drives) for the targeted numbers
Conducting weekend recruitment drives to accelerate recruitment & selection process of urgent requirements.
Responsible for creating & maintaining MIS of walk-in, Evaluating written tests & weekend recruitment drives.
Apart from managing, motivating and mentoring 8 team-members, also acting as an Independent Contributor on various Positions.
Maintaining regular interactions with the clients to understand their processes and requirements to deliver the right candidates at the right time, leading to revenue generation to the team and the company.
Reference checks of employees joining the organization.
Maintaining resume & interview tracker, Maintaining the reports of Offered Candidate joiners and declines, Updating job requisition database etc.
Keeping up current issues and matters in the organization related to HR department.
Administering and monitoring new hire orientation programs.