Administrative And Accounting Assistant
Doha International Buildex Transport
Total years of experience :13 years, 7 Months
• Provide administrative support to accountants. Performed clerical tasks such as typing, filing, making phone calls, handling mail and basic bookkeeping. Provide administrative support to accountants. Managed financial departments with responsibility for Payroll and Account Receivables. Ensured compliance with accounting deadlines. To establish and maintain fiscal files and records to document transactions. Prepared monthly Truck Income Reports. Monitored and recorded company expenses. Encode bills and prepare Invoices.
• Receiving incoming phone calls. Preparing memo’s letter and statement of account to the lessee. Preparing monthly income report. Preparing VAT requirement. Preparing Income Tax Compensation, SSS, Philhealth Contribution. Performs accounting and clerical functions to support supervisors. Research, track, and resolve accounting problems. Compile and sort invoices and checks. Issue checks for accounts payable. Record business transactions and key daily worksheets to the general ledger system. Record charges and refunds. Input type vouchers, invoices, checks, account statements, reports, and other records. File and tally deposits. Process bills for payment. Open mail and match payments to invoices. Arrange for money to be delivered to bank. Utilize computer systems to run databases, pay bills and order supplies. Contact individuals with delinquent accounts. Ensure customers accept payments or refunds.
• Safeguarding the collections and remittance by salesman. Monitoring the clearing of checks. Preparing and submitting the Monthly Bank Reconciliation Reports to Head Office. Monitoring Account Receivable balances and following through the collections of overdue accounts and bounced checks. Conducting an “Inspection of Invoices” and Review of “Hanging Balances”. Preparing the demand letters to customer with bounced check transactions. Reviewing, encoding, and posting of accounting transactions in the Accounts Receivable and Inventory Module. Weekly and monthly monitoring and counting of Inventory stocks. Safeguarding the branch’s inventory to avoid losses. Reviewing and preparing the Branch Cash Disbursement Report for operational expenses and Branch Revolving Fund for sales reports. Daily preparing of cash and checks for deposit in the bank. Monitoring branch personnel in their work
