HR/Office/Sales Coordinator, ERP & CAFM System Operator
SBS One Building Maintenance LLC
Total years of experience :2 years, 10 Months
Responsible for office documentation, HR management, site activities monitoring, coordination of sites purchasing process and ERP/CAFM operators within the company.
• Office Admin & HR management.
• Management of all sites monthly progress reports issuance to clients.
• Monitoring of staff activities and performance using CAFM (HotSOS, Archibus, MP2 & Openmaint) output.
• MRO’s, LPO’s and new subcontract agreements monitoring and coordination with different sites requirement.
• Preparation of yearly maintenance schedule (PPM) for all sites.
• Preparation of office daily operation log required by CEO includes summary of calls received, MRO’s requested from sites, LPO’s issued, quotes received, letters received and issued, staff status and critical issues if any.
• New employee’s recruitment, job posting and interviews coordination.
• Office master templates management and control.
• Preparation and maintaining of ISO documentation and procedure applicable.
• Sales coordinator for home care package.
• Preparation and update of the head office sales, documentation send/received & logistic trackers.
Armed Forces Officers Club & Hotel Project, Abu Dhabi, AUE
Engineering Department/ Office Control
SBS One Building Maintenance
Site Mobilization & Startup Management
• Preparation of staff resourcing and recruitment plan.
• Preparation of equipment schedule details (Asset List).
• Preparation of yearly maintenance schedule (PPM).
• Establishment of site documentation control.
• Provide training to the site admins on company control documents and procedures.
• Provide training to site staff on Archibus (CAFM provided by client).
Richie Brothers Auctioneers, Dubai AUE
Engineering Department/Office Control
SBS One Building Maintenance
SBS One Building Maintenance
New Contract Implementation & Office Control
• Coordinate the implementation of the new contract requirement and report back to CEO.
• Preparation of equipment schedule (Asset List).
• Preparation of yearly maintenance plan (PPM).
• Establishment of site documentation control.
• Provide training to the site staff on company control documents and procedures.
• Provide training to site staff on Openmaint (CAFM provided by SBS).
• Handle quotations approvals, processing of LPO and coordinate with the suppliers.
Hyatt Regency Dubai Creek Heights, Dubai AUE
Engineering Department
SBS One Building Maintenance
Maintenance Manager Assistance/HOTSOS Operator/CAFM Operator/Site Admin
• Handle site communication with client, head office and site staff.
• Responsible for site staff HR related work.
• Preparation of yearly maintenance plan (PPM).
• Handling subcontractor’s activities coordination.
• Establishment and update of technical library.
• Preparation of daily, weekly & monthly reports draft for maintenance manager review.
• Preparation of condition reports.
• HOTSOS operator.
• MP2 operator (CAFM provided by Hyatt).
• Preparation & coordination with head office for MRO’s, LPO’s and subcontract’s appointment.
• Preparation of the daily site control report required by CEO includes site major activities, CAFM daily summary, reactive maintenance summary, subcontractor’s activities summary and major issues.
• Site staff training on CAFM.
• Preparation and update of site Duty Roster.
• Maintains and monitor the implementation of corporate standards.
• Management of the front office section activates.
• Manage the communication with internal and external customers in a professional manner that represents CEMEX standards.
• Switch board operator whenever required.
• Manage cooperate communication with external service providers.
• Preparation of daily documentation tracker.
• Management of the Conference room schedule and the related staff requirement and update.
• Handles purchases of office supply.
• Inventory of first aid kit supplies. Making sure that medicines etc. are requested from QHSE.
• Keeps the reception notice board updated.
• Sends/sorts all couriers/mails.
• Scans documents
• End user SAP Procurement Module. Processing of HR related purchase Orders and Purchase Requisitions.
• Encoding of Near Miss Hazard Alert cards (NMHA) reported by employees.
Continuous Improvement:
• Follows all health and safety environment rules while on the job. Reports minor accidents promptly and correct minor safety hazards.
• Communicates with management regarding any hazards identified in the workplace.
• Performs other function as may be instructed by the management from time to time.
Occupational Health Responsibilities:
• Responsible to comply with the Health & Safety regulations and applicable standards at our plants, sites and offices.
• Reports all ill health problems to the immediate supervisor.
• Reports all unhealthy conditions which may present at our plants, sites and offices.
• Always maintain good housekeeping at workplace.