Marketing Controller
Qatar Museum Authority
Total des années d'expérience :9 years, 5 Mois
• Maintain strategic focus of procurement and inventory
• Provide guidance to the end users in preparation of scope of work and cost estimate
• Acting as an initial respondent to local suppliers
• Gather information and prepares in proper format requested items requiring purchase
• Review requisition orders to verify specifications, prices and delivery dates
• Proactive approach in reviewing material requests and making recommendations
• Raise and track Request (MR)
• Follow up with suppliers concerning delivery times, ensuring delivery schedules are met, performing visual validation of received materials and preparing on-going reports
• Maintain records of Purchase
• Participate in the development of material/inventory tracking system
• Develop and implement administrative procedures for procurement of goods and services in alignment with QM procurement procedure
• Work with team to ensure that procurement processes are running efficiently and cost-effectively.
• To find prospective suppliers obtain quotation, analyzing offer, negotiation and issuing PO as per approved PR
• To ensure all the invoices are sent to accounts for the payment after review and verification of PO
• Maintain the central purchasing budget to ensure the effective monitoring and control of all purchases.
• Create and maintain blanket purchase agreements on yearly basis for the regular purchases
• Detailed planning and reporting activities related to procurement.
• To supervise and monitor the preparation of the annual budget, cost and resource planning
• Review and monitor the preparation of Budget vs. Actuals reports and coordinate budget reallocations to keep track of budget deviations at all time.
• Direct, and oversee the issuance of financial statements to ensure that all transactions are well recorded and posted correctly to the system.
• Manage the day-to-day operations including signing of payment vouchers as well as LPO and petty cash approvals to ensure proper management of cash balances.
• Establishing, monitoring, and enforcing policies and procedures.
1)To review prices and product specifications from various suppliers to determine which would provide the best deal.
2)Creating and maintaining purchasing files and price lists, as well as determining if their companies have enough inventory on hand.
3)Tracking deliveries and make sure their companies receive exactly what was ordered from suppliers.
4)Physically check shipments to ensure the appropriate items were delivered.
5)To prepare purchase requisitions on behalf various dept and sections.
6) Scheduled monthly conferences and managed arrangements for 8regional branch; prepared each essential formalities and materials; made hotel arrangements; processed travel expenditure reports.
7) Prepare all written communication, invoices and the administrative reports for division manager.
8) Track budget and prepared weekly reports.
9) Contribution in training or orienting other staff on office policies and procedures.
10) Excellent in communication so as to manage different age customers.
o Maintains department office area in an organized and professional manner including supplies and equipment
o Coordinates activities, information meetings, and various training programs
o Implements and maintains filing system, both paper and computer.
o Provides administrative support in the preparation of correspondence, reports, schedules, confidential materials and various employee issues
o Answers the telephone in a professional manner and assists internal guests with any questions, directions to the property, etc
o Assists candidates to post their resume on line.
o Assisting Customers To Setup Payment Arrangement and Informing
o Customers about Their Outstanding Amounts On Credit Cards.
o Validating accounts of Customers.
o Helping customers with bill explanation.
o Assisted in the training of new customer service representatives.
o Performed market research surveys on customer needs and requirements.
o Prepared weekly sales reports for the sales team and sales management.
o Generated repeat business through successful client follow-u
o Creates and maintains service reports
o Maintains a daily log of important information to share with the department
o Support the department implementing training and development programs to ensure optimal company-wide performance
o Plans and assists conducting monthly new hire orientation programs
o Assists in development of new programs and services as they relate to Human Resources.
o Assists in development of Personnel Policies and Procedures
o Assists in implementing changes to effect continual improvement in services provided; and complies with regulatory and legal requirements.
o Creates and maintains service reports
o Provided support to the sales team, ensuring all sales and service objectives were met.
o Responsible for customer service in the digital equipment division, duties included answering customer queries, problem solving and providing detailed information on new products.
o Creates and maintains service reports