JENNIFER COLLE

Senior Personal assistant

Qatar Petroleum

Location: Qatar
Education: Bachelor's degree, Hotel And Restaurant Management
Experience: 17 years, 10 Months

Work Experience

Total years of experience :17 years, 10 Months

Senior Personal assistant at Qatar Petroleum

Qatar - Doha
My current job since March 2017

SENIOR PERSONAL ASSISTANT
QATAR PETROLEUM
March 2017 - Present
 Manage Manager’s complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
 Provide general secretarial/administration support.
 Organizing external & internal meetings Arranging meetings, conferences, teleconferences, travel and accommodation.
 Prepares reports by collecting information from our department.
 Processed travel expenses and reimbursements.
 Secures information by completing database backups.
 Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
 Organize work by reading and routing correspondence; collecting information; initiating telecommunications
 Drafting e-mail correspondence on behalf of my manager
 Track and manage employee’s leaves (sick leaves, vacation, etc.)
 Other clerical related tasks such as printing, scanning, converting, photocopying, filing, etc.

Administrative Secretary at FMC Technologies AG

Qatar - Doha
July 2006 to February 2017

ADMINISTRATIVE SECRETARY
FMC TECHNOLOGIES AG - DOHA QATAR
July 2006 - February 2017
 Prepare LPO as instructed and distribute to vendors for sign-offs
 Prepare month-end accounting reports (e.g. Sales, Purchase Orders, Expense Reports and Bonuses
 Track and manage employee’s leaves (sick leaves, vacation, etc.)
 Prepare PRO request (e.g. Security Pass, RP, Request for Payment, Visa Applications, etc.)
 Liaise and coordinate with travel agencies for employee travels Issuing cheques prepared by Accounts
 Manage company accounts receivables for service and equipment and provide monthly reports
 Manage and maintain company revenue log
 Prepare monthly trainings and travel log reports
 Send and receive/mailing out documents
 Send and distribute documents to and from FMC Singapore and Abu Dhabi offices
 Purchasing and organized safekeeping of office supplies
 Regularly performs and maintains good housekeeping of general office work space
 Other clerical related tasks such as printing, scanning, converting, photocopying, filing, etc.