Jennifer Leviste

OFFICE MANAGER cum HR SUPERVISOR at THE FIRST GROUP

• United Arab Emirates - Dubai
• My current job since September 2007

Office Manager
 Efficiently and independently supervises day-to-day operation of the entire workplace
 Responsible for the entire company’s good and happy working environment and to ensure the whole office runs smoothly
 Responsible for preparing Job Descriptions for all staff in my team
 Supports company operations by maintaining office systems and supervising staff; delegating work to staff and managing their workload and output
 Maintains office services by organizing office operations and procedures; controlling correspondence; designing filing systems; assigning and monitoring clerical functions
 Promoting staff development and training
 Responsible for improving office operation processes on a regular basis
 Maintains office efficiency by planning and implementing office systems, layouts, and office equipment procurement.
 Reviewing and approving supply requisitions; including office stationary, toiletries, groceries and office equipment and furniture
 Reviewing and updating health and safety policies and ensuring they are observed
 Maintains office staff by recruiting, selecting, orienting, and training employees
 Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results
 Contributes to team effort by accomplishing related results as needed
 Supervises Office Admin related activities such as ticket/hotel bookings for Managers’ business travels, payment to vendors, coordinating with company leased car provider, etc
 Manages timely processing of Company Vehicle Registration Card renewals
 Arrange RTA Advertisement Permits for all company vehicles on a regular basis
 Manages monthly rosters for Pantry Help, Doormen, Handyman, Drivers and Cleaners
 Arranges company uniforms for staff; i.e. Receptionists, Drivers, Pantry Help, Doormen, Handyman and Cleaners
 In-charge of all office maintenance issues and supply inventories

HR Supervisor
 Efficiently and independently supervises day-to-day operation of the HR department
 Responsible for providing support in the various HR functions which include Recruitment, Induction, Employee Relations, General Resources Administration and Legal Affairs
 Assists in preparing official company letters such as; Offer, Warning, Termination, Bank Applications, Change of Status and Package Revisions, etc.
 Handles employee appeals and grievances
 Processes Final Settlement (End of Service Benefits) and handles complete Employee Separation process such as Exit Interviews, Repatriation Benefits, etc.
 Manages timely processing of all UAE Visa and Labour related functions such as new visa applications, visa cancellations, visa amendments as well as trade licenses renewals, office lease, and other related activities
 Assists and serves as a reliever to Payroll Department when a member goes on leave
 Arranges relevant requirements to obtain Developer/Broker Cards required by RERA (Real Estate Regulation Authority) for all Sales staff; such as RERA training courses, CID Clearances and Developer Card applications
 Implemented proper filing system and in-charge of HR Trackers
 Manages timely processing of RERA (Real Estate Regulation Authority) and DED (Department of Economic Affairs) permits for the company’s Promotional Venue stands around Dubai, UAE
 Organize and collate all required documents for Business Visa applications to countries such as: Nigeria, Angola, Ghana, Russia, Kazakhstan, China, Saudi Arabia and other GCC Countries, Schengen Union Countries, and the United Kingdom
 Arranges air ticket and sources accommodation for newly-hired Managers
 Assists in designing HR Processes and implementation of Company Policies and Regulations
 In charge of the company’s Loyalty Awardees presented in the monthly General Meeting
 Contributed in the inputs and implementation of the Human Resource Management System