Secretary/Receptionist cum Admin/Account Assistant
TIGER PACK
Total years of experience :20 years, 9 Months
• Reporting directly to the General Manager and acting as a Personal Assistant.
• Drafting, creating and typing documents such as memos, correspondence etc. as per guidelines - with accurate typing, ensuring the document reads well, spelling mistakes corrected and punctuation and grammar checked.
• Checking of emails and replying in behalf of the GM.
• Making telephone calls on behalf of the General Manger.
• Receiving telephone calls and filter calls when necessary.
• Arrange meetings of GM and Salesman Team
• Preparing LPO’s for the company to Supplier
• Preparing DO’s & Invoices for the Clients/Customer
• Assist the Salesman Team in preparing Quotations and other tasks.
• Manage and book GM's travel and other staffs.
• Assist accounts in follow-up payments from the customer.
• Perform other task as required.
As Secretary/Receptionist cum Admin Assistant
• Reporting directly to the Managing Director and acting as a Personal Assistant.
• Drafting, creating and typing documents such as memos, correspondence etc. as per guidelines - with accurate typing, ensuring the document reads well, spelling mistakes corrected and punctuation and grammar checked.
• Making telephone calls on behalf of the Managing Director. Receiving telephone calls and filter calls where necessary.
• Arrange meetings and taking minutes of meetings and manage and book MD's travel and other staffs.
• Perform other task as required.
As a Purchasing Staff
• Handles different Projects on Hand of the company.
• Responsible for the inquiry and purchase of materials needed on the site projects.
• Checking all the materials against Delivery Order and Invoice as per the LPO.
• Processing and preparing for the materials to be shipped,
• Preparing the documents needed for the shipment.
• Preparing LC for suppliers.
As a Account Assistant
• Assist accounts in checking Delivery Order and Invoice against LPO and follow-up payments from the contractor.
• Prepares all the payments for different Projects Job on Hand.
KN IBRAKOM FZCO
Jebel Ali Free Zone
Dubai UAE
Secretary
February 24, 2010 up to October 31, 2010
• Handling switchboard (screening management's phone calls, Writing down notes: caller, phone number, reason of the call)
• Dispatching of Invoices and Documents.
• Process Entry Visa Application for various countries
• Process application and renewal of flats and villas.
• Process application and renewal for various services for Etisalat/Du
• Process Hotel Bookings/Flight Booking.
• Process application and Renewal of petrol cards
• Arranging and Renewal of Contract Agreements with Subcontractor.
• Handling orders and stocks of Office Supplies.
• Arranging job/service request for Office Maintenance.
• Maintaining copy of all incoming faxes/forwarding all incoming faxes to respective persons.
• Acknowledge Invoices related to Admin Dept.
As Secretary/Receptionist cum Admin Assistant
• Reporting directly to the Managing Director and acting as a Personal Assistant.
• Drafting, creating and typing documents such as memos, correspondence etc. as per guidelines - with accurate typing, ensuring the document reads well, spelling mistakes corrected and punctuation and grammar checked.
• Making telephone calls on behalf of the Managing Director. Receiving telephone calls and filter calls where necessary.
• Arrange meetings and taking minutes of meetings and manage and book MD's travel and other staffs.
• Perform other task as required.
As a Purchasing Staff
• Handles different Projects on Hand of the company.
• Responsible for the inquiry and purchase of materials needed on the site projects.
• Checking all the materials against Delivery Order and Invoice as per the LPO.
• Processing and preparing for the materials to be shipped,
• Preparing the documents needed for the shipment.
• Preparing LC for suppliers.
As a Account Assistant
• Assist accounts in checking Delivery Order and Invoice against LPO and follow-up payments from the contractor.
• Prepares all the payments for different Projects Job on Hand.
Mouchel Middle East
P.O. Box 125742
Dubai, UAE
Document Controller cum Secretary/Receptionist
March 10, 2008 up to May 07, 2009
• Responsible for clerical duties related to technical documentation of procedures and practice.
• Ensures proper keeping of technical documents
• Ensures that all documents are acknowledge
• Analyze all documents received.
• Prepare/maintain weekly day file
• Perform other task as required
• Prepares letters for Senior Resident Engineer/Assistant Resident Engineer
Krypton Credit Corporation \nCity of San Fernando, Pampanga, Philippines \nHuman Resources Staff/ Admin. Secretary \nNovember 2005 to February 2008 \n• Advertise staff vacancies, assess applications, interview applicants, give selection tests, prepare reports and make recommendations to management about staff appointments \n• Conduct orientation programs for new employees and arrange for and conduct training \n• Administer salaries and work out leave entitlements \n• Conduct analysis to determine staffing numbers, skills and needs to meet the organization's objectives \n• Analyze the skills and qualities required for each particular job and develop job descriptions and duty statements \n• Maintain personnel records tracking employment history, promotions, transfers, salaries, superannuation, and training \n• Provide advice and information to management and employees on personnel policies and procedures, including equal opportunity, anti-discrimination and occupational health and safety programs \n• Advise employees on work matters, career development, personal problems and industrial matters, and organize employee welfare services such as canteens, first aid, superannuation and social activities.
Fontana Casino - CRTAC \nClark Special Economic Zone, Pampanga, Philippines \nCashier - Treasury \nJanuary 2005 to September 2005 \n• Ensure that all transaction in the cage is done correctly especially the recording and maintaining cash and chips float balance. \n• Check cash against the maintained cash movement log. \n• Payment of all cash out transaction and releasing of commission. \n• Recording draw, deposit and chip washing. \n• Maintaining all files record regarding chips, cash and expenses transaction. \n• Keep tracking of the unaccounted chips by checking the physical inventory on tables and in cage. \n• Keep the following record updated such as General Cash Ledger, Chips Logbook, Account Card and Chip Washing Card. \n• Balancing cash Float and chips before shift change
Alitalia Airlines - Sesamo Inc. \nLegaspi Village, Makati, Philippines \nAccounting Staff \nMarch 1999 to December 2004 \n• Analyzes and checks data, apply rules and commercial policies of Alitalia Airline stations in NAT/CAT/SAT. \n• Responsible for providing accurate accounting/information to the management and concerned stations relating to cargo transaction. \n• Responsible to meet reporting deadlines and ensures transmission of report / files to stations and to head office in Rome. \n• Prepares status report for monthly reporting. \n• Ensures the proper agreement between Manila Office and concerned branch stations are updated and being followed. \n• Responsible for the internal audit on tickets sales transaction of Alitalia Airlines. \n• Preparing reports for outstanding collection and sales analysis \n• Process invoices of ticket using credit cards as form of payment \n• Responsible to meet deadlines and ensures all report is correct.
Prime Bank \nBaliuag, Bulacan, Philippines \nClient Service Staff cum Teller \nApril 1997 to February 1999 \n• Receives deposits, issues receipts and pays out withdrawals \n• Records transactions \n• Balances the cash, orders notes and coins \n• Receives and answers customer enquiries \n• Opens new accounts and issues bank cheques \n• Promotes bank products and services \n• Enters details in customers' accounts \n• Identifies customer needs and refers them to appropriate banking services
Other course/training: Modern Hotel, Restaurants and Passenger Ship Operation
Midland Plaza Training
College Degree: Bachelor of Science in Business Administration - Major: Management
Baliuag University
Baliuag, Bulacan
SOFTWARES / HARDWARES PROFICIENCY
Operating System: Windows 7, Windows XP, Windows Vista
Office Automation: MS Office 2003 and 2007, MS Word, MS Excel, MS Outlook, MS PowerPoint
