Document Controller
Fluor Mideast
Total years of experience :3 years, 4 Months
• Reviewing and modifying Log, Scan, print and file Project Document (electronically) and ensures the document reflects actual practice, corporate policies and procedures
• Receiving, Verifying and forwarding P.O.’s, Bill of lading, Delivery notes etc and maintaining material specification catalogue, broachers reference library
• Reviewing and evaluating the project environment and existing document management processes.
• Identifying documentation interfaces between the Client and the other project participants
• Carry out the design and development of project document control systems.
• Prepare specific work instructions adapted to the particular requirements of the project.
• Enforce approved document control procedures across the project organization and the interfaces with the other project participants.
• Attend to non-conformances by liaising with the concerned discipline or project participant and raising non-conformance report where required.
• Continuously identify opportunities of enhancements in the document control processes.
• Act as trainer in the training program on project document control systems and skills transfer.
• May temporarily perform the duties of the Document Control Manager in the absence of the latter.
• Develop and maintain open communications and positive working relationships with all project participants providing advice and support when required.
• Uploading all soft copies in the server as per Fluor standard log folders.
• Planning and scheduling activities to meet an overall schedule of continuous improvement to Document Information Management procedure on priority basis
• Attend Document control / Information management meetings as required.
• Weekly Document Status report generating and forwarding to site team, also client and controlling monthly progress reports distribution.
• Supervising and controlling Document management system • Maintain and update planning library system on company intranet. Also involved in planning departments day-to-day planning activities through system • Contribute to company’s continuous improvement in HSE performance by ensuring safety and environmental standards are maintained with the work place. • Providing (Electronically) drawings, standards and technical information to company and contract personnel as required • Working in EDMS in Corporate Intranet System (CIS) environment – uploading the contractor issues in the system and downloading the Engineering Doc / Dwg. from Head office for action. Also uploading project progress reports and photos in CIS. Electronic distribution as per the matrix in EDMS environment. Also involved in Procurements vendor doc (ECDR) and issued P.O’s to and from the system. • Custodian of CDR, VCDR and PO with original certificate and also uploading to EDMS • Responsible for the distribution, follow-up and reports of technical queries raised by subcontractors and vendors • Control of Technical Document and Drawing with proper filing as per Filing Procedure • Ensure distribution of all Engineering related documents / drawings to disciplined Engineers, Sub contractors, Vendors and Client as per Distribution Matrix. • Custodian of MASTER COPY of all documents / drawings related to Engineering such as Test Reports, Project Procedures, Drawings, Manuals, Approval Certificates etc. • Issuing all latest revision, documents / drawings with ‘CONTROLLED’, ‘ UN-CONTROLLED’, ‘INFORMATION’, ‘APPROVED FOR CONSTRUCTION’, ‘REFERENCE ONLY’ stamps as and when required • Responsible for Managing and Retrieval of all ‘SUPERSEDED’ or ‘OBSOLETE’ documents / drawings. • Co-ordination with discipline lead engineers and sub-contractors for the timely issuing of documents to Company and Contractors. • Preparing Transmittals (Internal & External) and maintaining drawings / documents status register. • Creating daily / weekly / monthly reports. • Scanning, imaging, index Quality Check and data attributes before converting to Digital drawings / documents for EDMS Bulk Loading. • Ensure effective of all construction, inspection formats implemented as per document control procedure. • Strong understanding of document control activities and departmental point of contract for internal ISO 9001 activities.
