Binsy Idicula

• Supervising and controlling Document management system • Maintain and update planning library system on company intranet. Also involved in planning departments day-to-day planning activities through system • Contribute to company’s continuous improvement in HSE performance by ensuring safety and environmental standards are maintained with the work place. • Providing (Electronically) drawings, standards and technical information to company and contract personnel as required • Working in EDMS in Corporate Intranet System (CIS) environment – uploading the contractor issues in the system and downloading the Engineering Doc / Dwg. from Head office for action. Also uploading project progress reports and photos in CIS. Electronic distribution as per the matrix in EDMS environment. Also involved in Procurements vendor doc (ECDR) and issued P.O’s to and from the system. • Custodian of CDR, VCDR and PO with original certificate and also uploading to EDMS • Responsible for the distribution, follow-up and reports of technical queries raised by subcontractors and vendors • Control of Technical Document and Drawing with proper filing as per Filing Procedure • Ensure distribution of all Engineering related documents / drawings to disciplined Engineers, Sub contractors, Vendors and Client as per Distribution Matrix. • Custodian of MASTER COPY of all documents / drawings related to Engineering such as Test Reports, Project Procedures, Drawings, Manuals, Approval Certificates etc. • Issuing all latest revision, documents / drawings with ‘CONTROLLED’, ‘ UN-CONTROLLED’, ‘INFORMATION’, ‘APPROVED FOR CONSTRUCTION’, ‘REFERENCE ONLY’ stamps as and when required • Responsible for Managing and Retrieval of all ‘SUPERSEDED’ or ‘OBSOLETE’ documents / drawings. • Co-ordination with discipline lead engineers and sub-contractors for the timely issuing of documents to Company and Contractors. • Preparing Transmittals (Internal & External) and maintaining drawings / documents status register. • Creating daily / weekly / monthly reports. • Scanning, imaging, index Quality Check and data attributes before converting to Digital drawings / documents for EDMS Bulk Loading. • Ensure effective of all construction, inspection formats implemented as per document control procedure. • Strong understanding of document control activities and departmental point of contract for internal ISO 9001 activities.