Administration Manager
Dhofar Global TR CO LLC
Total years of experience :26 years, 10 Months
Maintaining office services by controlling correspondence and assisting on clerical functions.
Implementing office systems and equipment procurement including other arrangements.
Devise and manage Annual Administration Department Budget
Introduce and implement cost control measures/initiatives to manage costs.
Ensure Health & safety compliance for the organization
Support Group Business Goal by ensuring effective utilization of assets.
Co-ordinate joining formalities. Arrangement and Allocation of space for new recruits along
with facilitating their IT requirements.
Arranging new SIM Cards/Connections to Employees as per requests, activations of various
mobile plans & follow-up with Service Providers.
Carrying out periodic Vendor Evaluation of Suppliers for various services and utilities related to
Office Equipment’s, office utilities prepare analysis and ensure smooth functioning.
Keeping track of company vehicles & be responsible for its upkeep and maintenance.
Responsible for notifying the Insurance company for vehicle claim registration and repairs
Liaise with Insurance Companies for obtaining quotes, preparing cost comparisons and ensure
sign off as per stipulated time line to facilitate Medical Insurance for Employees.
Co-ordinating with IT personnel for Communication/Telephone & other IT related matters and
ensure working of all systems with proper Annual Maintenance Contracts in place.
Co-ordinating Travel arrangements, hotel bookings & VISA applications for Employees & Sr.
Management
To ensure proper development and functions are carried out by Front Office Executive. Also to
ensure Reception is properly manned and office decorum is maintained. To follow-up on work
assigned to Front office and ensure timely completion of all tasks.
Implementing & assisting in all routine matters as advised by the Sr. Management
Supervise renovation projects of the company, co-ordinate with contractors, evaluate quotes,
release Purchase Orders and ensure timely completion of the project.
Providing support in Events & Exhibition
Organizing Office Events/Staff Parties.
Policies & Procedures:-
Supervise and ensure renewal of Lease Contracts, Insurance requirements and Government regulations are adhered to.
Create & implement Administration Department policies and procedures
Ensure the organization complies with the policies, business processes, standard practices & quality systems of the group related to administrative functions.
Co-ordinate with the Government Authorities for land/plot procurement and with
contractors/ consultants for construction and building activities.
• Duties include: - PA to CEO & Secretary to the Board
Interacting with existing & new Suppliers for introducing new products based on market
requirement. Follow-up for quotes, samples, final approval and placing orders based on
confirmation from CEO.
Generating and compiling sales reports, regular monitoring and follow-ups with Sales Team
for various data required to ensure completion. (Eg:- New Accounts updation, Category
development updates, Sales Projections, Credit period updates, market analysis on new
products)
Organizing Board Meeting, drafting minutes and preparing presentations for the meeting.
Follow-up on open items to ensure closure.
Assisting in preparing documents for Tenders, reviewing contents and ensuring timely
submission to meet the deadline.
Assisting CEO & Board in his day-to-day activities - Drafting letters, mails, other follow-ups &
all other work related to him.
• Duties include: - Other Responsibilities - Strategic
Product feasibility reports & analysis
Supervise and co-ordinate Brand Registrations as per Government Regulations
Co-ordinate and assist in Product Launches
1) Maintaining data base of all expenses
2) Preparing analysis on expenses (budget v/s. actuals)
3) Vendor management
4) General Administration
5) Maintenance of office equipments, renewals of contracts, attendance management.
6) Branch office co-ordination
7) Internal & External customer satisfaction
8) Assisting AVP in day to day administrative activities.
9) Preparing letters, memos to various clients as per instruction from Departmental Head
10) Organizing Admin Meetings, preparing agendas and minutes
11) Co-ordinating logistical arrangements for corporate events
1) Handling routine administrative issues
2) Handling excise matters
3) Correspondence with branch office
4) Handling accounting transactions
5) Preparing bank reconciliation statements
6) Follow-up for payments and correspondence with banks.
First class with aggregate of 66%
First Class with aggregate of 61%
First class with aggregate of 72%