Procurement Specialist
GAC
Total years of experience :5 years, 11 Months
Responsible for vendor assurance by compliance and due diligence of principal agents and suppliers. Took care of the vendor management side.
Develop, lead and execute purchasing strategies for ME region
· Track and report KPIs to reduce expenses and improve effectiveness
· Partner with stakeholders to ensure clear requirements and improve service level
· Assess, manage, and mitigate risks
· Establish standard operating procedures for purchasing; monitor the effectiveness of procedures; revise and improve purchasing processes
· Supplier & Contract Management
· Negotiation of prices and other T&C inline with procedure
·Manage daily relationship with requestor departments in order to achieve high customer satisfaction
·Prepare purchase orders and send copies to suppliers and to departments originating requests
·Prepare Multi year contracts and follow signature rules as per protocol
Prepare CoQ, participate in sourcing decisions and present to the management on the project status
· Respond to customer and supplier inquiries about order status, changes, or cancellations
· Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems
Ensure transportation, inventory management and logistical support for MEA team. Provide warehousing and logistics solutions mainly for South Africa region for divisions viz. Automotive Aftermarket, Power Tools, Security Systems, Thermos-technology and Drive & control technology, IoT and software solutions.
Worked on a diverse range of duties, was enthusiastic and able to work as part of a team. Carried out duties which require strict confidentiality, a high attention to detail and was confident in dealing with suppliers and colleagues, of all levels across the business. Well versed in prioritizing workload to meet conflicting demands on time.
• Supported the Procurement team in market analysis and research.
• Collated Request for Quotation (RFQ) responses and completed cost sheets.
• Supported team in collating supplier samples and brochures as and when required.
• Managed supplier Invoice queries and resolved in agreed time-scales
• Supported the procurement team in undertaking due diligence of suppliers and ensured that new suppliers are recorded and registered on business systems
• Developed and maintained a supplier database to strengthen the procurement process
• Raised Purchase Orders
• Conducted follow-ups on running queries and ensured deliverables in-time
• Negotiated with suppliers
Research based on various sectors within U.A.E and GCC region such as Education, Hospitality, Real
Estate. My key responsibilities;
~Formulating data obtained from research.
~Tabulate obtained data.
~Assisting manager with information.
(2 years 1 month)
Procurement of medical products and equipments pertaining to the respective operating units of the
Healthcare. Collated purchase orders and purchase requisitions to order materials, goods and supplies.
My key responsibilities;
~Assisted Purchase Manager for finalizing orders.
~Processed indents by requesting quotations, preparing comparative statements.
~Obtained best value of quality products directly from vendors.
~Sourced appropriate vendors for a requisite item.
~Intimation of operations to the respective store in-charges.
~Coordinated with stores on Purchase Requirements.
~Finalized purchase details of orders.
~Prepared correspondence relating to the purchase of materials requiring some independence of
judgement.
~Compilation, computation and tabulation of reports to be generated.
~Processed around 300 purchase orders on a weekly basis and followed up with respective suppliers.
~Mediation between vendors and end users.
~Collected information on products, informed manager about market trends.
~Fixed deals with suitable vendors for certain products.
~Ensured that invoices are sent to accounts for payment with continuous follow-up in settling the
payment of suppliers.
~Produced and maintained all reports.
~Provided quality assurance at the best possible value.
Jeny Rachel John - page 2
Trained under various department heads including Purchase, Finance and Accounts. Skills acquired
include;
1) Purchase - Process LPOs, Inventory Control
2) Receiving - Stock incoming and inspection
3) Accounts Payables - Preparation and printing of bills, Journal entries, dealing with calls from
suppliers
4) Accounts Receivables - Cash transactions, Credit transactions, bank transfers
5) Cost control - Preparation of cost sheet
6) Store - Stock keeping
7) Cash - Cash in, cash out
8) Audit - Verification of records
9) Payroll - Salary and attendance keeping
Project Management major in MBA. Statistics and probability tools and techniques. Economics development 6 sigma case studies Dissertation on market study Vocational and on the John exercises
