Document Controller
PROJACS
مجموع سنوات الخبرة :11 years, 3 أشهر
Greets public in person, provides general information, attends
phone calls and direct it to the appropriate party
• Responsible for receiving hard copy of documents such as
incoming letters, transmittals and others.
• Performs document scanning, controlling number reference,
sorting the documents, saving soft copy in the system and
keeping record until all issues are addressed and processed.
• Responsible for the creation of different outgoing
correspondences as the need arises such as letters and e-mails
• Responsible for the creation of spreadsheet and reports to
ensure a smooth process in responding to any inquiries or
reporting with on-time delivery.
• Encoding in the electronic system all business transaction of
the company which includes incoming and outgoing
correspondences, minutes of meeting, tender documents,
company policies, monthly progress reports, company charts,
proposals and other operational reports of the company.
• Responsible for keeping hard copy of all documents in an
organized manner for proper archiving purposes.
• Have knowledge in company procedures and operations such
as creation of meeting agendas, minutes of meeting, contract
papers and financial reports.
• Effectively assists in the preparation of executive summary of
miscellaneous reports as the need arises
• Interacts with different company contractors as the need
arises related to the development of the project.
• Maintains confidentiality around sensitive documents.
Responsible for the creation and encoding in the electronic system every business
transaction of the company which includes incoming and outgoing correspondences,
quotations, minutes of meeting, policies, financial reports, company charts, proposals
and other operational reports of the company.
• Responsible for scanning the encoded business transactions and papers to keep it under
a shared folder wherein these papers can be archived and viewed only by the concerned
department
• Responsible for the renaming the scanned business papers for proper monitoring, future
tracking and archiving as the need arises
• Have knowledge in preparing different correspondences to different customers whether
internal or external
• Have knowledge in preparing quotations for proposal or recommendation to respective
potential companies.
• Have knowledge in company procedures such as meeting agendas, contract papers and
financial reports.
• Have knowledge in document controlling, how to keep the files in an organized manner
and archive the files as the need arises.
• Interacts with cross-functional teams on the re-design of document control process. Has
clear understanding of functions and business areas affected.
• Responsible for the replenishment of office supplies that are needed for the day-to-day
activities of the department
Greets public in person, provides general information, answers questions and ascertain
what each customer wants or needs.
• Maintain knowledge of current sales and promotions, policies regarding payment and
exchanges, and security practices.
• Recommend, select, and help locate or obtain merchandise based on customer needs
and desires.
• Assist the customer in package purchases and gift wrapping as the need arises.
• Monitors stock inventory stock for the proper requisition of new stocks.
Greets public in person, provides general information, answers questions and directs
individuals to appropriate party as necessary
• Attends phone call and relay messages to the respective recipient
• Have knowledge in preparation of visa requests for both business or family reasons
• Arranges flight travels, hotel accommodation and other duties as the need arises
• Prepares memos and reports thru Microsoft Word and Microsoft Excel.
• Arranges and keeps sales invoices of the company for proper documentation
• Prepares document production thru the use of variety office equipment including
computers, photocopiers, fax machine and scanners
• Performs document controlling of incoming and outgoing correspondence such as
screening of faxes and letters, etc. To prioritize them and inform accordingly. Make
appropriate referrals to staff or requests for information.
• Maintains filing system to ensure proper archiving of all incoming and outgoing
documents for proper monitoring and future reporting purposes
• Assist in collecting and reviewing information for the preparation of timely and accurate
departmental reports of company and department requirements, policies and standards
• Prepares airway bills for easier pick-up of documents of couriers
Assists every walk-in and accepts phone-in inquiries of customers
• Receives cash and check payment from customers and properly issues official receipts
• Encodes in the computer system every requests and concerns of existing customers for
proper documentation and processing of requests
• Prepares correspondences such as quotations or proposals to prospective clients
whether for personal or business purposes
• Prepares debit memos and bank reconciliation every end of the day
• Prepares letters and memos thru MS Word
• Prepares daily, weekly and monthly reports thru MS Excel
• Maintains a filing system for easy monitoring of confidential documents
• Conducts marketing of services thru telephone and personal conversations
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• Provides the requested documents to the subscribers as the need arises
• Monitors the status of reported faults of subscriber to verify if their concerns are being
restored immediately and if not, forward the concern to higher department to address
the problems properly
• Conducts proper inventory of revolving products and office supplies on hand for
monitoring purposes and prepares replenishment reports
Junior Contract Paper Examiner
ROYCE Appliance Service Center
Verifies and evaluate the accuracy and completeness of every contract signed by
customers for legal documentation
• Prepares memos of compliance for incomplete documents
• Encodes in the daily monitoring records every transaction
• Effectively prepares weekly and monthly report of all documents submitted
SKILLS / KNOWLEDGE
• Knowledge in MS Word, MS Excel, MS Powerpoint, Aconex System
• Knowledge in administrative duties and responsibilities
• Knowledge in customer assistance concerns
• Knowledge in performing credit evaluations
• Knowledge in preparing daily, weekly and monthly reports
I certify that all mentioned facts are true and correct.
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