Administrator
Royal Commission for Jubail
Total years of experience :3 years, 7 Months
Key Result Areas
* Verifying invoices & making cost distribution lists for the concern departments
* Arranging materials for examinations for the employees
* Following up of invoices
* Arranging meeting with clients and subcontractors & preparing appropriate presentations.
* Involved in preparing:
* Internal memos into various department of Royal Commission
* Travel Logs of the Director
* Weekly schedules and tasks for the Managers and Department Heads
* External letters for the clients and investors
* Responsible for arranging meeting with the investors
* Operated office machines, such as photocopiers and scanners, facsimile machines, voice mail systems
and personal computers
* Reviewed files, records, and other documents to obtain information to respond to requests
* Collected and prepared data for records and reports
* Effectively handled.
* Telephone calls, responded to faxes and e-mails and answered enquiries as appropriate
* Travel arrangements as required, including hotels and tickets reservations
and handled works as;
* Working closely with the departments to achieve a harmonious working environment, greater
operational efficiency and to facilitate effective communication
* Sign for and distribute courier packages
* Maintain and distribute staff weekly schedules
* Record the sales of each employees
* Handling visitors and clients and screen all telephone calls
* Handling official correspondences
* Arrange and co-ordinate meetings and prepare materials needed for the meeting
* Verified invoices & made cost distribution lists for the concerned departments
* Prepared timesheets for the employees
* Vehicle Stickers and passes for all vehicles
* Following up of invoices
* Ensure all purchases are covered by approved requisitions
* Participate in year ending inventory and cycle counts
* Assist in completing price changes within the department
* Study market trend and accordingly deal with suppliers against every invoice from accounts
department.
* Other duties as assigned
for 18months
and handled jobs like:-
Answer telephones and transfer to appropriate staff members
Doing various independent official correspondence & E-Mails
Meet and Greet Clients
Perform general clerical duties to include but not limited to photocopying, faxing, mailing etc
Maintain hardcopy and electronic filing system
Preparing confidential reports, correspondences, minutes of meeting & monitoring deadlines /
follow-ups
Ensuring smooth operations and maintaining proper decorum & discipline by implementing &
modifying policies and procedures
Arranging presentations, brochures & seminars, business meetings and other appointments
Working closely with the departments to achieve a harmonious working environment, greater
operational efficiency and to facilitate effective communication
Sign for and distribute courier packages
Setup meeting and co-ordinate meetings and conferences
Maintain and distribute staff weekly schedules
Record the sales of each employees
Other duties as assigned.
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