HR Supervisor
Coca-Cola
مجموع سنوات الخبرة :14 years, 11 أشهر
Implement the HR strategy in operations. Ensure that day to day operations is aligned with culture and HR standards of the business and the HR function is focused on the critical business imperatives. Operates in accordance with strategic directions and priorities for the business
Resource Planning and Talent Acquisition
• Manage all aspects of the recruitment and selection process for open positions as needed in an efficient and cost-effective way. Activities include coordinate job positing, liaise with employment agencies on recruitment needs, screen and shortlist job applications, compliance to regulatory requirements, coordinate and conduct interview with hiring managers.
• Ensure all necessary processes and procedures pertaining to hiring, onboarding, probation, confirmation and cessation of employees are promptly implemented in accordance to set requirements and standards.
• Coordinate and conduct New Employee Orientation Program. Administer on-boarding process and activities.
HR Programs and Processes
• Partner with HR Director to develop and deploy HR policies, procedures and guidelines in the Plant.
• Maintain and ensure associates’ personnel-file and records are compliance to local regulatory and corporate requirements.
• Coordinate and support on Mobility such as work pass application, renewal and cancellation as applicable.
• Manage statutory manpower reports and surveys, and monthly HR reports.
Employee Engagement / Programs
• Support HR Director and Leadership Team in the deployment of employee programs and initiatives to build a winning culture and sustain employee engagement to support business goals.
• Deploy health and wellness campaigns, work closely with all functional leaders to promote and sustain a healthy workplace.
Plant Administration
• Manage and coordinate Plant communication routines and plant events such as Town Hall, Plant meetings, annual team building, etc.
• Manage Corporate Social Responsible programs and deploy Coca-Cola Ambassador and Associate well-being initiatives in the plant.
• Preparation of agendas and minutes for meetings.
• Providing administrative support to HR Director, Commercial Director and Trade Marketing Director
• Management and coordination related to travel plan, accommodation and transportation.
Facilities Management
• Source and manage contract service providers such as security, cafeteria, cleaning services, transportation, landscaping, and laundry.
• Manage office equipment and supplies such as uniforms, PPE, photocopy and fax machines rental, stationaries, company car, etc. including inventory management, price negotiation and supplier management.
• Monthly monitoring and reporting of OPEX spending to Finance.
• Monitor regular safety committee meetings are held in all the units and action plans are implemented.
• To work out fire escape drills quarterly and train all associates in first aid management
Learning and Development
• Assist in conduct training needs analysis, work with Leadership Team and functional leads to develop training interventions and solutions to build organizational capability in the organization.
• Collaborate with internal/external trainers and subject matter experts to develop and implement effective training programs including curriculum and course design.
• Coordinate and administer training programs including preparation of training materials, and maintenance of training records and documentation.
• Planned and managed recruitment programs and hiring process to ensure that HR service provided meets the needs of company’s business.
• Handled end to end recruitment process from hiring to onboarding
• Developed formal new employee orientation program and conducts HR corporate orientation to new employees
• Performs benefits administration to include claims resolution, change reporting, approving invoices for payment and communicating benefit information to employees
• Coordinates with Legal on the proper deliberation of employees with policy violation cases.
• Coordinates, and tracked all employee/management training programs
• Promotes HR programs to create an efficient and conflict-free workplace
• Administers various human resource plans and procedures for all company personnel; assists in the development and implementation of personnel policies and procedures
• Works with hiring managers to develop job descriptions.
• Plans, coordinates, and facilitates Employee Events such as Monthly Company Activities, Birthday Celebrations, International Holiday Celebrations and other activities initiated by the company.
• In-charge of the regular HR reports submitted and reported to the management of the company such as Employee Demographics, Employee Performance Management and Employee Survey
• Assists in evaluation of reports, decisions and results of department in relation to established goals. Recommends new approaches, policies and procedures to effect continual improvements in efficiency of the department and services performed
• Provides high level administrative support involving efficient management for coordinating events, conferences and seminars and responsible to maintain confidentiality of the company.
• Maintains Daily & Weekly Calendar & managing the minutes of the meeting for all weekly calls/ calls in order to maintain the record & details/summary of the meeting
• Prepares expense reports covering all HR related activities
• Handled end to end talent acquisition and recruitment processes
• Conducted employee onboarding and help plan training & development
• Provided support to employees in various HR related topics such as leaves, compensation etc. and resolve issues and problems
• Developed and implemented new human resource policies
• Maintained employee files and records
• Conducted new employee orientations to ensure employees gain an understanding of benefits.
• Counsels employees (and potential employees/applicants) on plan provisions so that individuals can make informed decisions on benefits.
• Worked with hiring managers to develop job descriptions.
• Handled facilities management and employee engagement programs
• Provided administrative support to the HR Manager
• Conducted detailed review of AR with Finance Manager and Sales Manager, highlighting collection efforts and efficiencies.
• Provided ongoing and timely information for management consumption such as aging analysis reports, write off reports, monitoring of receivable activities, disputes and resolutions of credit issues and concerns,
• Ensured that all unsettled and aging accounts were properly provided based on policies and guidelines, that its financial impact is accurately reported and supported.
• Supervised administrative/clerical support personnel by assigning duties and directing activities such as typing or word processing documents, filing, answering phones, ordering supplies, mailing correspondence or packages, or other services.
• Analyzed outlets’ DSO (Days Sales Outstanding)
• Resolved valid or authorized deductions by effecting adjusting entries and resolves invalid of unauthorized deductions by following pending deductions procedures,
• Handled inquiries regarding AR balances, Statements of Accounts and demand letters issued, discount rates, LPP computations, routing and billing procedures, collection process and other matters frequently asked by outlets and Sales personnel,
• Provided reserves for all unsettled and aging accounts based on policies and guidelines, and its financial impact is accurately reported and supported.
• Reconciled collections made by the bank with the BASIS subsidiary ledgers; analyzes unapplied payments and makes necessary adjustments
• Responsible for controlling the numbering, filing, sorting and retrieval of documents electronically stored or hard copy documentation produced by sales teams, logistic teams or departments in a timely, accurate and efficient manner
• Performed routine office or clerical support tasks according to well established procedures. Examples of work performed were sorting and distributing mail, photocopying, filing, posting or proofing data, or answering telephone calls and recorded messages.
