Coordinate office management activities for the executive
•Research, compile, assimilate, and prepare confidential and sensitive documents, and brief the executive regarding contents.
•Read and screen incoming correspondence and reports; make preliminary assessment of the importance of materials and organize documents; handle some matters personally and forwards appropriate materials to the executive and staff.
•Receive and screen incoming calls and visitors, determine which are priority matters, and alert the executive accordingly.
•Make referrals to appropriate executive staff and provide requested information.
•Inform government officials and others of the position of the executive on issues
•Compose letters and memoranda in response to incoming mail and calls.
•Transmit directives, instructions and assignments and follow up on status of assignments as liaison between the executive and subordinates and others,
•Update executive on status of issues before scheduled meetings.
•Prepare agenda and collect materials for meetings, speeches, and conferences; take minutes and keep records of proceedings as required.
•Plan and coordinate arrangements for professional conferences.
•Review, proofread, and edit documents prepared for the executive's signature.
•Coordinate and facilitate the executive's calendar to arrange appointments, meetings, and conferences.
•Recommend actions to be taken on office expenditures such as equipment and supply needs.
•Attend meetings as executive's representative; report on proceedings
•Compile and maintain records, statistical information, and reports.
•Participate in and coordinate committees and task forces, as assigned.
•Establish and maintain various filing and records management systems.
•Make domestic and foreign travel arrangements; prepare itineraries; prepare and compile travel vouchers, maintain all travel records.
•Perform related work as assigned.
•Performed administrative and secretarial duties with wide latitude for exercising discretion and judgment.
•Prepared letters as instructed and in accordance with precedent and directed mail to other staff members for their action.
•Arranged for and scheduled appointments for the executive, including interviewing callers and making proper referrals; prepared material and made arrangements for meetings as required.
•Studied reports received, checked and compared with previous reports and other data, and brought to the attention of the executive significant items, changes, errors or omissions.
•Maintained for the executive up to date management manuals, directives, organizational charts and kept the executive informed of changes.
•Set up and maintained office files and kept correspondence and reports available for reference and efficient operation of the office.
•Took and transcribed dictation, typed and maintained office records.
•Answered telephone and replied to questions in accordance with general instructions and referred calls to appropriate staff member
•Taking dictation of letter in the office.
•Up keeping and updating of official documents and files.
•Preparation of Registers license, evaluation, dataflow .
•Handling admin activities like Client Visit, Office Services co-ordination, Arranging of cabs for Client people/visitors,
•Working on bills.
•Maintaining Data of HR & ADMIN Department.
•Managing and coordinate with Patients
•Coordinate & provide administrative tasks for various events.
•Responsible for all the joining formalities.
•Responsible for recruiting new employees.
•Final salary negotiation with new employees.
•Coordinating, scheduling and conducting of training sessions
- Company industry:
- Other Healthcare Services
- Job role:
-
Human Resources and Recruitment
