Document Controller
United Kitchen Equipment Company LLC
Total years of experience :9 years, 4 Months
• Attends and directs phone calls to concerned departments
• Prepares correspondences for client submission
• Maintains database for all project related files
• Established a proper system for petty cash management
• Records third-party manpower services acquired for the projects on a monthly basis
• Logs attendance for Office Staff and Site Employees on a monthly-basis for payroll purpose
• Maintains inventory for required stationary items
• Communicates with clients to ensure project requirements are met
• Monitors and reviews inquiries for further processing of Estimation Department
• Attended and directed phone calls to concerned departments
• Prepared correspondences for client submission
• Provided convenience to colleagues and management by arranging and compiling all essential documents for project management
• Initiated Purchase Process in the Orion system
• Negotiated with various supplier and logistic forwarders
• Kept track of payment transactions for all orders
• Maintained inventory for required stationary items
• Attended and directed phone calls to concerned departments
• Welcomed guests and assisted queries and needs
• Released circulars and memo for team information
• Recorded all approved projects for team’s reference
• Monitored drawing approvals to make sure projects are progressing according to project schedules
• Coordinated with manufacturers to obtain the need for technical details
• Engaged with the Logistics process including importing goods from suppliers and exporting goods to clients
• Arranged delivery notes whenever required
• Completed Handing over documents such as Operation & Maintenance manuals, Warranty Certificates and Completion Certificates
• Reviewed Bill Of Quantities (BOQ) prior Estimation department starts the costing
• Supported Pre-qualifications where required
• Updated Project and Production priority List on a weekly basis
• Gauged the team’s performance by preparing the Key Performance Indicator (KPI) report for presentation for our Technical Manager
• Initiated Work Orders in and software
• Provided support for Sales & Projects team
• Maintained proper labor records which included attendance, overtime records, site location, payment, leave applications, transportation request (TRS) for manpower
• Processed all limousine/transport requests.
• Assigned limousine based on customer requirement
• Provided timely confirmation to the requestor and ensures that complete details (vehicle model, plate number, driver details, and contact number, limousine rate etc.)
• Monitored daily trip forecast and constantly coordinated with dispatcher for the proper dispatch of the limousine units.
• Assisted day to day operations in Human Resources specifically with the recruitment processes for new hires, as well as orienting newly hired employees
• Handled outsource agencies with regards to their interview schedules and gathering requirements of outsource employees.
• Enrolled Gaming Employment License of employees
• Mainly assigned for sending out registered mails
• Provided secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies