Project Coordinator/Administrative
THE LOOK COMPANY
مجموع سنوات الخبرة :13 years, 0 أشهر
Project: FIFA WORLD CUP 2022, Qatar
Receive a complete briefing and an accurate Data Collection Sheet from Business Development
Executive, as an assigned Coordinator to the project
• Coordinates with Installation and Resource Planner concerning assigned Project Manager and
scoping
• Receives Scoping Report from designated Project Manager
• Based on received data, prepares a quotation, as per current rate card and approval of the CIC
Director, in a timely matter and submits it to Business Development
• Received approved LPO for the job from BD and Coordinates approved artwork between the
Client and Production Team to adjust and fit the applicable dimensions
• Fully briefs the PM on what needs to be done on-site as per the scope
• Liaise with internal Q22 functions and external stakeholders, to deliver a safe, sustainable, cost
effective and operationally viable venue logistics solution
• Build strong relationships with internal Q22 functions and external stakeholders in order to
capture and assess requirements, develop efficient plans and processes for the receipt, storage,
distribution, re-supply and dissolution of their goods
• Develop and manage delivery schedules for bump-in, re-supply, and bump-out of your venue
whilst identifying cost effective measures of utilizing staff and equipment
• In collaboration with Venue Management, Overlay Technical services, help design logistics
compounds and venue storage facilities to enable a safe, efficient flow of goods within the
venues
• Support with the recruitment of Deputy Site logistics coordinator’s role and the design of on
venue logistics training
• Provide leadership, training and management to your venue logistics team including overseeing
health and well-being, effective motivation, coordinating work assignments, and evaluating
performance
• Maintain strong communication across teams providing content to all stakeholders on the venue
logistics operating plans, departmental policies/procedures, delivery guides and access
requirements
• Maintain plans to fulfil Qatar 2022 FIFA FWC sustainability commitment of minimizing waste and
maximizing revenue through the effective post-event dissolution of assets
• Manage information flow to all Functions with regards to Venue Logistics operations and Security
protocols relating to the delivery of materials to venues
Project: Al Shaheen Field Maintenance and Construction Services, Qatar
Arrange client manpower requirements for all locations (Al Shaheen)
• Work closely to the Project Planner of the Client in preparation for the next offshore execution
schedule in checking shut-down and non-shutdown jobs.
• Ensure all crew must have valid offshore passes, required trainings and offshore medical prior to
mobilization.
• Ensure that crew must have completed PPE prior to mobilization.
• See to it that chopper bookings of crew are in line with the agreed/approved schedule of
mobilization, if cancellation/crew swapping requires, need to coordinate with Aviation and NOC
Location Platform In-charge.
• See to it that crew must be notified about the mobilization date, Heliport check-in timing, and
pick-up timing from their respective camp to Heliport.
• Arrange to request transport to pick-up crew at the heliport who is/are coming from Offshore
(after demobilization), during mobilization (from Accommodation to Heliport), and after rotation
vacation (from Airport to Accommodation).
• Arrange travel flight ticket for all rotation crew based on scheduled rotation vacation.
• Prepare monthly timesheets and take approval from client.
• Update POB from time to time for any Mobilization / demobilization.
• In communication with the client if ever there is changes with mobilization plan, replacement of
crew, etc.
• Prepares timesheets for all crew Offshore and Onshore within the contract
• Received Work Orders from the Client (NOC) and process accordingly up to invoicing
• Overall coordination with NOC’s representative for the projects
• Coordinating with the NOC Medical Team for the medical issues and to obtain health certificates
• Closely coordinating with the Material Coordinators each location to ensure all requirements of
the crew has been attended
• Relevant experience in applying passes through MOI (QP/Ras Laffan Area).
• Coordinating and arranging full safety trainings for all onshore/offshore staff.
• Knowledgeable in Safety Proper Gear for Engineering (Oil & Gas, Construction) requirement.
• Arrange weekly meeting of the team - and make sure the team are all ready and available for the
meeting with the clients
• Comply all requirements for COVID related documents for our team to successfully on board to
chopper
• Responsible in keeping and producing comprehensive daily, weekly and monthly status using
system generated progress report align with planning performance and highlight the issues related
to documentation for the projects job card close-out and status update.
• Prepares packages need to ship to all Al Shaheen different location and closely coordinates with
the material coordinators. Maintain all documents file to update tracking records for all issued
items.
• Prepare ad-hoc reports on projects as needed.
Projects Undertaken and Supported:
Secondment of Design and Drafting Services Personnel to QG Ras Laffan Office
Qatargas Operating Company Ltd., Qatar
Gallaf Project - Phase 2, Batch 1 2 New WHP FEED
North Oil Company, Al Shaheen Filed
QP MT17114403-Site Survey Services & Constructability Assessment for Optimization &
Upgrade of QP Refinery, Mesaieed
Qatar Petroleum, Qatar
EPIC for Port Fire Water Network at RLC
QP GT18100400 EPIC FOR REPLACEMENT OF FIRE WATER NETWORK IN OLD PORT AREA RLC
Fernas Construction Company Incorporated
NOC - 3D Laser Scanning Al Shaheen Field Various
Worley Parsons Qatar
Secondment of Engineers
Dolphin Energy Limited, Doha Qatar
Onshore & Offshore IT Support Services, Operating Systems Installation/ Support,
Maersk Oil Qatar / North Oil Company
Construction of Place Vendome Mall
Manages company’s business travel arrangements (flight tickets, hotel & transportation) including
onboarding & off boarding. Provides overall coordination for onboarding staff.
• Arranging accommodation for all newly joined (onboarding of staffs).
• Liaise and work closely with PRO for employees and visitor’s visa.
• Assist HR department for all applicants.
• Preparing letters, memos, and in-charge for the distribution of correspondences, letters, and
internal memorandum in main office and all site projects.
• Manages reception, calls & guests/clients.
• Manages meeting room bookings & hospitality requirements.
• Coordinate with local business leaders for conference room scheduling, seat reconciliation,
proactive issue identification, and reactive issue resolution. Assist Office manager managing the
office facilities maintenance.
• Handles stationary office supplies and other furniture items.
• Assisting all Finance matters (Vendors, LPO’s, Invoices). Currently using Bash ware software.
• Manages the supplier’s/vendors documents (Corporate Rates, etc.).
• Act as procurement officer for all purchasing.
• Prepare the daily or weekly expenses report, seek approval and submit the same the Finance
Department.
• Organizing and monitoring Office access card (Integra32 System).
• Manages company’s pool car’s including the day-to-day schedule of drivers.
• Coordinating and arranging full safety trainings for all onshore/offshore staff.
• Performs other function that maybe assigned.
• Responsible for receiving, circulating and recording all incoming and outgoing letters, faxes,
emails and hand deliveries.
• Liaise with and distribute project related information with all levels of the project team and
potentially external parties.
• Coordinate with QA/QC Engineer for maintaining quality documentation so such as Document
Register, Material Register & Drawing Register.
• Prepare Monthly and Weekly Documentation reports and status using Primavera and other ERP
system
• Maintain and updates logs, such as RFI logs, correspondences, material submittals, drawings
generated from Oracle Primavera Software.
• Maintain a master document register of the latest documents/drawings on a project and ensure
that all recipients received the documents/drawings.
• Follow up contractor’s /sub contactors submittal, invoices, material delivery and material inquiry.
• Ensuring sequential numbering system in each and every outgoing correspondence & submittals
• Makes sure that controlled copies of latest approved documents and drawings are given the
appropriate staff, subcontractor and suppliers as applicable.
• Bring up quality forms, checklist as and when needed in coordination with QA/QC Engineer for
technical aspects.
• Prepares & submits RFI’s, IR’s, NCR’s and controls the document numbers.
• Archiving data for historical purposes.
Projects Handled:
1. PRIMARY HEALTH CARE CORPORATION (PHCC) PROJECTS
A. Project Name : CONSTRUCTION, COMPLETION, DELIVERY
AND MAINTENANCE OF THE EXTENSION BUILDING
WITHIN THE LIMITS OF WEST BAY HEALTH CENTER
Project No. : GTC/30-2014
Client: PHCC
Responsible for receiving, circulating and recording all incoming and outgoing letters, faxes,
emails and hand deliveries.
• Liaise with and distribute project related information with all levels of the project team and
potentially external parties.
• Coordinate with QA/QC Engineer for maintaining quality documentation so such as Document
Register, Material Register & Drawing Register.
• Prepare Monthly and Weekly Documentation reports and status using Primavera and other ERP
system
• Maintain and updates logs, such as RFI logs, correspondences, material submittals, drawings
generated from Oracle Primavera Software.
• Maintain a master document register of the latest documents/drawings on a project and ensure
that all recipients received the documents/drawings.
• Follow up contractor’s /sub contactors submittal, invoices, material delivery and material inquiry.
• Ensuring sequential numbering system in each and every outgoing correspondence & submittals
• Makes sure that controlled copies of latest approved documents and drawings are given the
appropriate staff, subcontractor and suppliers as applicable.
• Bring up quality forms, checklist as and when needed in coordination with QA/QC Engineer for
technical aspects.
• Prepares & submits RFI’s, IR’s, NCR’s and controls the document numbers.
• Archiving data for historical purposes.
• Typing and preparing Project Specifications for the Projects.
Answers telephone calls, connects callers as necessary, takes and conveys
messages, and arranges for appointments.
Controls incoming / outgoing letters, e-mails and faxes.
Receive visitors, determines the purpose of visit and advises person concerned.
Types a variety of materials such as memos, letters, daily reports, faxes and
obtained appropriate signatures and dispatches accordingly.
Prepares and submits daily reports, weekly resources and monthly progress
reports.
Perform other unplanned duties as required by the immediate supervisor.
“Document
Arrange and Files office documents.
Prepare and preserve a school record in accurate, up to date, usable and prompt.
way as possible
Assist and provide service to the school, department head and co-workers.
Maintain a pleasant, professional attitude with head of office, co-workers and
others in hospitable, friendly and courteously manner
Answer incoming calls promptly, courteously and professionally.
Works on server
Personal secretary of the administrator and transacts business in his behalf.
Organizing and attending meetings, and ensuring the administrator is well-
prepared for meeting.
Organizing and maintaining diaries and making appointments of the
administrator
Assist the school consultant making class schedules.
Excellent in Office Procedures
Transacts bank transactions.
Excellent in Microsoft Word Operation & Worksheet Excel
Performs other function that maybe assigned.
3
Registering of internal and external documents.
Updating database using
.