HR Coordinator
Hamad Medical Corporation
Total years of experience :12 years, 2 Months
Manage on-boarding formalities for Allied Health Professionals (AHP)
Maintains databases and records to ensure efficient processing of HR requests.
Support in arranging Payroll for new hire.
Manage the end-to-end recruitment of a portfolio of technical and non-technical roles in the Middle East Region (Qatar, UAE & KSA); including sourcing and attracting candidates, advertising, pre-screening and references.
Maintains the accuracy of position data on the PageUp system. Manage Aurecon’s key recruitment suppliers and maintains positive on-going relationships.
Proactively contribute to the development, implementation and monitoring of policies and procedures based on relevant legislation and contemporary People management practices which provide a consistent and approach across the Region and Aurecon.
Responsible for supporting the delivery of a high quality HR service by providing comprehensive HR administrative support and providing advice and guidance to ensure that all processes are followed in accordance with our company policies and labour law
Maintain up to date knowledge of current industry trends, legislation and best practice and provide training and coaching to managers where required, including on People policies and programs.
Support managers to ensure the successful on-boarding of all new and relocated employees in line with the Aurecon on-boarding process and to ensure they are properly phased in.
Ensure compliance to company policies and procedures, legislative requirements and act as a role model for Aurecon’s values and behaviours.
Manage the staff exit process including the analysis of exit interview data and make recommendations to management for corrective action.
Manage the employee induction by coordinating with various departments
Ensure and/or develop and deliver business communications and communicate HR policies
Manage recruitment for all the projects - Workday, Sourcing, candidate management, interview arrangement, etc.
Manage and track the process and records of renewal of all Aurecon professional licenses and registration certificates in relevant authorities
Manage the process and records of registration of qualified engineers in relevant municipalities as per the requirements of the authorities
Collect all appropriate documentation necessary for visa and permits required to be processed. Ensure all residency visa are up to date and arrange timely renewal.
Facilitate Ministry of Municipality and Environment (MME) application for all Aurecon Engineers.
Liaise with company PRO in organizing renewal of company Licenses.
Assist in preparation of pre-qualifications and tender documents.
Preparing all New Hire documentation and data entry, ensuring that data is completely and accurately entered by required deadlines; following up as required to resolve any incomplete or outstanding information/forms in employee files.
Accurately maintain and update the Gulf HR and Group Personnel Database.
Keep up to date with labour law and visa processes to ensure up to date and proactive advice is given to employees. Issuing letters as requested. This includes letters such as, references, salary certificates, No Objection Certificates (NOC) and employment certificates.
Support the coordination and administration for training and development
Manage and track the process and records of renewal of all WSP professional licenses and registration certificates in relevant authorities
Manage the process and records of registration of qualified engineers in Society of engineers and relevant municipalities as per the requirements of the authorities
Respond immediately and appropriately to any challenges, audits raised by the ministry of labour or immigration department
Ensuring ticket, accommodation, phone / BB / Sim card, computer / Laptop, workstation, stationary, business cards, airport pick-up, hotel booking for overseas staff is organized prior to staff arriving. Monitoring of performance of all probationers during the probation period.
Support the recruitment via advertising roles, coordination and support in interviews, liaising with agencies and the generation of contracts and offer letters. Implementation of new joiner induction process. Create employees files and ensure all that all documentation is present and completed.
Proactively advise employees on all requirements and timescales in relation to obtaining, renewing and cancelling visas across the ME
Provide advice and guidance for employees obtaining their dependents residencies
Manage and coordinate workload for PROs regarding obtaining, renewing and cancelling visas
Accurately update and maintain visa records and management reports as required
Ensure company policies and processes reflect up to date labour law
Handles processing of employees’ movements such as promotion, transfer and demotion.
In charge of cash control throughout Doha Site Office.
Responsible for performing and managing the full spectrum of Human Resources duties, support recruitment, maintenance of employees' personal files
Oversee the work of administrator/receptionist and carry out duties, which include records management, travel planning, scheduling meetings, maintenance of office facilities, office contracts, office insurances and office supplies.
Maintain communication with internal and external parties on matters related to administration/office management activities
Conducting the new hire orientation program and ensuring the new employee has positive and informative on-boarding experience.
Documentation: All the submittal and correspondence to be filed immediately to the assigned filing boxes after distribution to trace the documents and submittal easily. To ensure that all commented drawings for Contractor has been scanned as before returning it to them.
Coordination: Coordinate to other department and contractor for some clarification or information required for Etisalat FTTH (For To The Home) Project.
Project reports Administration: Processing of received weekly progress, monthly cost control, labour productivity and weekly managers reports. To action, recording, distribution and filing (electronic and hard copies) of reports.
Planning and organizing - Ability to work in an organized and systematic fashion. Proactively plan the day-to-day work to ensure time utilization and accuracy
Initiative and commitment to achieve - the tendency to act in a self directed way, by taking action before being directed or forced by events; to seize opportunities, seek in depth information and do significantly more than is required
Attention to detail and quality - The ability to constantly produce error-free work; concerned with maintaining standards of accuracy and quality
Team orientation - The ability to work with and support others as part of a team, both within and across functions, and understand the need to work together to create an environment of co-operation and mutual responsibility
Influence and Negotiation Skills - Ability to negotiate better pricing and influence suppliers to deliver better offers
General: Maintaining and generating of new employees, projects, templates and formats. Keep track records of attendance of all employees from daily / monthly basis. Arranging and scheduling meetings or appointments, organizing and preserving paper and computer files, managing projects, handling travel arrangements, performing research, and distributing information through the use of telephones, mail, and e-mail.
Document Preparation & Management: Formats and edits letters, memos, reports and presentations from draft stage to client-ready work. Uses independent judgment to compose general, non-technical business documents. Is privy to, and must protect, confidential materials. Follows an organized filing/document management process for electronic and paper documents. Updates internal database and submits reports to the Partner in a timely manner
Lead Assistant Manager: Leads and directs employees on a given shift to ensure company standard of operations are met. Also provides managerial direction as necessary to maintain high in product quality, service cleanliness, atmosphere and equipment maintenance
Financial Management Support: In charge of cash control, bank coordination, vault security, payroll administration. Payroll administration includes control and accuracy of daily time records.
Training Management: Recommends, for hiring and terminating contractual employees to ensure the excellent quality of people delivering the highest standards of QSC.
Trains, discipline, develop and evaluate contractual employees to ensure the excellent quality of products and service in accordance with the company standards
Inventory Control: Ensures efficient and proper implementation of inventory management in the store inventory/ store factor / stock control / production control/ stock availability/inventory management report and records / food cost accountabilities and other control procedures.