Secretary /Document Controller
PARSONS INTERNATIONAL
مجموع سنوات الخبرة :21 years, 10 أشهر
Deliver the reports within time frame in accordance with company/client requirements and guidelines.
Plan and manage the works and multiple tasks within a dynamic work environment.
Identify and prepare suitable project solutions and options for documentations.
Provide support to ensure smooth execution of projects.
Perform duties in accordance with company’s highest quality expectations, policies and procedures.
Perform any other essential duties that immediate superior may assign from time to time.
Give practical advice on teams.
Maintain records.
Create filing and Archiving system for documents;
Reported on document control processes;
Administered Document lifecycle;
Prepared Electronic document templates;
Checked incoming documents for readiness prior to processing;
Created and maintained all Client required documents;
Created all internal and external system release notes;
Created how-to documentation for all system features;
Knowledge about Procedures of Submission from Contractor as well Construction related Documents i.e (Material Submittal, Shop Drawings, Inspection Requests, Materials Delivered on Site, Daily Report, NCR, Test Reports, Document Submittals
Authority Submission and tracking (Materials Submittals)
Preparing Change Proposal Forms (Change Request)
Reviewing the Project Quality Plan
Reviewing the Weekly and Monthly Reports (Documents Part)
Preparation of Closeout Reports
Summarize the IPC’s
Analyze the QA/QC Forms
Preparation of Minutes of Meeting
Performing general technical office works & providing all kinds of Secretarial/Clerical support to the Project Manager.
Coordinate with Consultant & Subcontractors.
Preparing daily report to the Consultant.
Prepare Time Sheet, Leave application, Interim leave & Sick leave for the staff and send to the HR department.
Prepare all the submittals (Material, shop drawings, RFI, Site inspection request, etc) as per the specification & submit to the Consultant.
Maintain and distribute documents and submittals according to the Project distribution matrix.
To Assist to prepare the material submittals as per the specification, vendor's list and index. Moreover I have to do mentioned in the previous companies work descriptions.
Maintain incoming and outgoing correspondences, Facsimile Transmittals, emails & submittals (Shop drawings, Materials, Method Statement, RFI, NCR, etc.) as per the company protocol.
Maintaining and updating of soft copies of Specifications, drawings and material submissions in an organized and systematic way.
Maintain log of incoming and outgoing correspondences, Transmittals & submittals (Shop drawings, Materials, Method Statement, RFI, NCR, etc.).
Faxing, photocopying & scanning all the documents (letters, submittals etc.) for electronic filing.
Backup for the project directory.
Implementation of project standard document system in a well-organized and systematic way, as per the company standard.
Keeping track of all incoming and outgoing documents by logging into a spread sheet (log sheet) as per the company standard.
Preparation of standard forms for the Project document purpose, like Drawing Issue form, incoming and outgoing Logs, drawing register, etc.
Receiving Shop drawings, Technical submissions. and follow up with the concerned department and team.
Preparation of report for the outstanding issues and keep updating the Top Management and the
concerned teams by weekly and monthly basis.
Filing the hard copies of Proposals, Agreements, Transmittals, Submittals and Incoming and Outgoing correspondences in a systematic and organized way.
In Primavera Contract Management (Expedition) - To prepare the Document transmittals for the Project Manager, Cost Consultant, I.D Consultant, Contractor.
Moreover in Primavera Contract Management (Expedition), All the technical submittals (As-built Drawings, Shop Drawings, Material Submittals, Method Statement, RFI, NCR, etc) received from the Contractor We have to close the submittals through Primavera.
All the correspondence send to the Employer, Contractor through Aconex.
Uploading and sending CAD files of Design drawings, RFI, etc. to the Contractor via Aconex and keeping a track of the revisions.
Downloading and printing both Design and Shop Drawings receiving from other consultants (structural, electrical & mechanical) and keep a track of the same and updating the drawing register (Aconex).
Maintaining and updating of soft copies of Design Drawings, Construction Drawings, specifications and material submissions in an organized and systematic way.
Filing and keep track of Drawings and documents coming from various consultant and contractors etc.
Preparation of Weekly and Monthly reports on outstanding status
Preparation of work time sheets & monthly report for the Client.
Performing general technical office works & providing all kinds of Secretarial/Clerical support to the
Project Director.
Coordination with Sub Consultants, Contractor & Subcontractors.
Preparing various day to day reports, timesheets and assisting HR manager.
Maintaining separate sample room & drawing room.
Vendor Management & Office Administration (Adequacy of Stationary / Provisions), Courier & Dispatch (Inward / Outward / Outstation), also making record of local maintaining.
Ensure transactions are properly recorded and entered into the computerized system.
Scanning all the documents (letters, submittals etc.) for electronic filing.
Performing general technical office works & providing all kinds of Secretarial/Clerical support to the Project Manager.
Coordinate with Consultant & Subcontractors.
Preparing daily report to the Consultant.
Prepare Time Sheet, Leave application, Interim leave & Sick leave for the staff and send to the HR department.
Prepare all the submittals (Material, shop drawings, RFI, Site inspection request, etc) as per the specification & submit to the Consultant.
Maintain and distribute documents and submittals according to the Project distribution matrix.
To Assist to prepare the material submittals as per the specification, vendor's list and index. Moreover I have to do mentioned in the previous companies work descriptions.
Maintain incoming and outgoing correspondences, Facsimile Transmittals, emails & submittals (Shop drawings, Materials, Method Statement, RFI, NCR, etc.) as per the company protocol.
Maintaining and updating of soft copies of Specifications, drawings and material submissions in an organized and systematic way.
Maintain log of incoming and outgoing correspondences, Transmittals & submittals (Shop drawings, Materials, Method Statement, RFI, NCR, etc.).
Faxing, photocopying & scanning all the documents (letters, submittals etc.) for electronic filing.
Backup for the project directory.
Bachelor of Arts ( Economics) Degree Examination from the Calicut University of Kerala, India. (1991-1993 ) Pre-Degree Examination from the Calicut University of Kerala, India. (1989-91)