Manager- Procurement
Transguard Group LLC
Total years of experience :11 years, 11 Months
• Manage the FM Procurement in Transguard Commercial Department procuring Integrated Facility Management Services to all Transguard Projects like
a) Emaar- Emaar 5 & 6 Bldg, Al Majara, Park Island, Gold & Diamond Parks, Dubai Mall (Soft FM)
b) Omniyat - Business Bay
c) Abu dhabi Islamic Banks- 97 Branches,
d) CBI Banks- 34 Branches
e) ADVETI- UAQ
f) Musanada Projects- Al Silla & Ghawafit
g) DWTC- C1, C2 & C4 Tower
h) DU Projects across UAE
• Plan, organize and manage Procurement function sourcing Integrated Facility Management Services via Strategic sourcing initiatives, setting Procurement Strategy, Category Management, Category planning, & Sourcing to ensure Total Facilities Management\{TFM\} Contracts / Service Agreements for Soft Services, Hard Services, Specialized System Maintenance, Adhoc Services, Fitouts etc are placed in a cost effective and timely manner with appropriate quality standards/ specifications/SLA/KPI’s including:
a) Spend Analysis, Category studies
b) Consolidated tender of similar services
c) Negotiate best pricing on consolidated volumes/economies of scale.
d) Issuing of Rate Contracts with Fixed Rates for repetitive services / recurring requirements like Spares, tools, Consumables etc
e) Long Terms contracts to lock prices based on well-defined scope, specifications/SLA/KPI’s etc.
• Manage the Tendering Process (RFI/RFP/RFQ) inclusive of Tender document review, finalize Bidder List, floating Tenders, Oversee proposal evaluations, Lead high value negotiations, review Tender Analysis Reports and issue recommendations for Tender Award as per policy guidelines.
• Manage the Issuance of Work Orders, Letters Of Intents, Service Agreements, Contracts and ensure Contracts/ Service Agreements are issued covering the full Scope of Work/ Contract terms and conditions.
• Manage the Post Contract administration, contractual meetings, issuing contractual notices & correspondences to secure company rights in line with Conditions of Contract, Certification of all main contract valuations, variations, claims etc.
• Lead, coach mentor and motivate the Commercial/Sourcing team to achieve team objectives and consistently work towards “adding value” to the business via delivering a professional service, consistently and fairly.
• Vendor Management, vendor base rationalizing, and assist in building effective partnerships with vendors while maintaining the highest code of ethics and conduct. Manage Supplier Relationship including the building, evaluation and execution of vendor performance reports/ appraisals/ improvement plans.
• Implementing effective performance measurements/monitoring to ensure Department activities are carried out in line with organizational KPI’s, policies and procedures.
To review tender documentation and identify the key elements of the proposal in accordance with Company policies & procedures and commercial best practice
Resource management within Bid team, in conjunction with the Business Development Managers, to ensure successful outcomes.
Lead in coordinating the planning and execution of the TFM delivery with organizations such as Operation, Engineering, Procurement, Project Controls, Transitions teams and other services to achieve a compliant Proposal.
To initiate and direct the planning and development of the Preliminary Project Execution Plan (PPEP), scope definition, project procedures, budgets, and project schedules.
To review Commercial & Technical Proposal and lead the presentation of the Proposal to senior management for their review and approval.
To review procurement strategy to ensure compatibility with proposal project plans, schedules, and budget.
Engage or seek support with relevant and related Operations Departments to utilise business' existing experience into each tender proposal
To review developed estimates based on actual, market benchmark, historical data, TFM take offs, vendors, subcontract proposals, site conditions, clients expectations and requirements.
Develop/ review detailed service delivery methodology for Technical for Tender expectations, Mobilization/Transition Planning
Coordinate with HR and Operations for Mobilization & transition of successful projects.
Face to face meetings with potential clients to establish needs and requirements, in association with the Business Development Manager and Contract negotiation through to successful contract win Post Contract administration, contractual meetings with the Project Team, FM Service Providers etc.
Planning & Managing the Department resources in order to ensure that all commercial activities are processed efficiently and in compliance with the company policies & procedures.
Maintain good communication lines with Project Team, monitor & provide regular status updates on new Project Mobilization and maintain high levels of service to the end user
Prepare relevant reports to provide information to the Line Manager review for making informed decisions on commercial strategy, cost saving initiatives
Manage the Contracts Administration process in general, review compliance with standard & contractual requirements.
Manage the procurement function in order to ensure that all transactions are executed within the approved budget of each department.
Identify, evaluate, select and maintain sources of supply in order to register and establish them as approved and preferred FM Service Providers.
Develop and maintain durable relationships with vendors in order to facilitate procurement transactions which meet the company objectives in contingent circumstances, maintaining high levels of service to the end user
Negotiate with FM Service Providers to be within the allowed Budget and to get the best value for money and maximize Company Profits on all Procurement done.
Develop and maintain durable relationships with FM Service Providers in order to meet the company objectives in contingent circumstances, maintaining high levels of service to the end user.
Preparation of Material Requisitions and enquiry documentation
Evaluation and clarification of commercial and price offers from vendors
Job involves procurement of material both import and local as per the requirement.
Inviting quotations from Local and Foreign suppliers. Getting the best rates and credit terms from the suppliers for the smooth functioning of the organization and updating the account department.
Arranging meeting with the suppliers.
Issuing purchase orders & keeping track of the purchase orders - Local and international.
Closely liaison with the accounts department with regard to opening of L/C and payments to vendors (Import/Export and negotiation).
Monitor and control material inventory according to the budget
Preparation of purchase orders from approved suppliers
Responsible for the purchase of all inventory items from foreign suppliers and Local suppliers.
Negotiation of Best price, delivery, quality and credit terms
Management of Inventory System & Controls.
Ensuring compliance with company quality plan and internal ISO procedures and documentations.
Responsible for complete operations/logistics support
Processing of quotations and obtaining approvals for making LPO
Materials Submission and Processing.
Put the store inventories & goods receiving notes (GRN) for the received materials.
Managed preparation and issuance of materials as per productions request as well as handled
Updating of stock cards to monitor inventory of materials and supplies.
Segregate the report of the total deliveries completed within the time limit on monthly basis.
Performed monthly - yearly inventory of raw materials and process works.
Sending the daily and monthly MIS Reports to the management.
Handled preparation of operation reports, position requirements, production plan, and work in Responsible in providing recommendation about Disciplinary Action for erring employees.
Took part and / or scheduled meetings as needed.
Ensure to comply with compliance requirement of Legal legislations, Environment Management
System (ISO14001:2004), Occupational Health & Safety Management System (OHSAS 18001:2007) and Quality Management System (ISO 9001:2008).
Performed monthly - yearly inventory of materials, administered yielding of materials, daily actual
Stock of materials as per stock card and dealt with production raw materials withdrawal from
Conferred preparation of needed materials with production control clerk, checked - reported raw
Facilitated segregation of hold materials from good materials; formulated Weekly Inventory
Reports and received incoming shipments, delivery of raw materials
Administered preparation of delivery schedule of locally purchased materials packing.
Management of Inventory System & Controls.
Responsible for complete operations/logistics support
Materials Submission and Processing.
Prioritize Logistics requirements & Material Allocation
Estimation of future requirements in consultation with Contracts Managers
Computer Science