Secretary cum Receptionist
Ghantoot Road Contracting
Total years of experience :9 years, 10 Months
• Provide full secretarial and support to the project team to ensure the smooth running of the project site operation
• Present a professional, welcoming first contact to visitors, directors, staff, etc.
• Handling company site mail and distributes to the concern person
• Provide assistance to all departments with administrative tasks as assigned and contribute in
• Liaise with head office especially HR Department on personnel and office administration matters
• Perform various coordinating tasks, along with administrative duties, like maintaining project documentation and handling site petty cash.
• Receive, register, date stamp and scan all incoming and outgoing correspondences, MoMs, Drawings and Technical submittals; before circulating for distribution to the concern department
• Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the project team to be able to provide swiftly upon request
• Prepares all sort of correspondences and important documents
• Engages in preparing project documents and reports. (Daily Report, Weekly Report, Monthly Report, Damage Report)
• Process incoming and outgoing, internal and external mail daily.
• Responsible for organizational functions and general meeting support: including arranging, follow up calls, maintaining office space schedules, securing refreshments and supplies, copying + faxing.
• Coordinating and arranging office driver movements as per the requirements.
• Provide office supplies for employees and maintain adequate stocks.
• Running errands and performing miscellaneous job-related duties as assigned.