Document Controller
Hyder Consulting Middle East Ltd
مجموع سنوات الخبرة :23 years, 5 أشهر
Provide secretarial and administrative support to the Project
Manager/ Engineers to various tasks such as issuing, typing,
posting, filing and organizing files and documents.
Screens, sorts and stamp a wide variety of incoming documents,
correspondences, faxes, mails, material submittals, drawing
submittals etc.
Maintains proper records and perform checking, posting for correct
entry with speed and accuracy to the electronic and manual filing
system.
Prepare correspondences and transmittals for
approved/resubmitted/rejected materials and drawings to the
contractor and to the client as well.
Coordinate and implement a wide variety of project services to
every concerned personnel in the office.
Perform store keeping of all the approved documents and
materials, ensures that storekeeping and filing is up to date.
Maintain a soft copy of file index for easy reference and keep
records of materials filed or removed, using manual and electronic
record.
Prepares submissions.
Drafts and types correspondences, offer letters and agreement
with the client.
Attends to clients e.g. walk-in, phone, email, etc., and prepares
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booking and follow up reservations
Assists the recruitment group as assigned by the Operations
Draft and types correspondences, proposals, memos and
contracts assigned by the General Manager
Study all related correspondences and copy furnish to related
parties in coordination with Client, Consultant, Contracting
Manager and Project Managers
Attends to clients as assigned by the General Manager
Prepares Purchase Requisition, Local Purchase Order
Drafts and prepares External Invoices
Filing of documents according to project folders
Arranges Hotel & Travel requirements of the President and all
company officers/managers
Attends to clients as assigned
Canvassing and preparing of Purchase Requisitions
Coordinates with different departments and suppliers to ensure
proper handling of all requisitions
Ensure that supplies are delivered according to company’s time
table
Attends to employees complains and queries
Helps ensure smooth operation of the site at all times
Answering of telephone calls and relaying important messages to
the concerned party
Strictly monitoring of incoming and outgoing residents and visitors
Coordinates with the maintenance on duty for all technical related
concerns
Oversee the compliance of the residents to the existing house
rules and regulations
Responsible in receiving and releasing incoming letters, parcels
and utility bills of the residents
Helps ensure smooth operation of the building
Assists the Property Manager
multi-disciplinary projects in Qatar.
• Preparation of outgoing correspondences (formal letters,
emails, fax, transmittals)
• Scanning and filing of documents according to project codes
• Responsible in receiving and encoding of incoming data
such as letters, shop drawings and material submittals for
office use and future reference
• Responsible in encoding of all office outgoing documents
(letters, approved drawings, approved material submittals)
for office use and future reference
• Downloading and uploading of documents and drawings
from or to the company SharePoint and ftp server
• Facilitate in relaying telephone communications (outgoing,
incoming calls
Assists the Marketing group in closing transactions
Conducts unit inspection & monitors the progress of units under
renovation
Attends to tenants move in and move out of the unit
Attends to tenants queries and complains and coordinate with
maintenance for further action
Records and monitors daily, weekly & monthly sales
Prepares Lease of Contract and demand letters for rental payment
Helps ensure that the assigned project is well maintained
Oversee the compliance of the tenants to the existing house rules
Prepares and submit monthly reports to the Property Manager