Joanne Chiong

- Provide receptionist duties in behalf of IFC, greets visitors and handling high-volume of incoming calls through the switchboard to facilitate client services. Performs secretarial assistance to the finance department and other superiors.

- Perform general administrative duties and special administrative projects.
- Filling and sorting out documents.
- Ensures files are well organized as per departments, purposes and dates for future easy access.
- Sets meetings and appointments of the managers if necessary.
- Keeping track of the calendar concerning meetings, training, appointments and reminds the direct superior about it.
- Prepares correspondence as needed.
- Maintains professional phone etiquette-note taking from the caller to the recipient.
- Manage the reception area, greeting and directing all visitors, vendors and clients.
- Provide concise, clear and timely communication to clients and the team.
- Use various software applications, including spreadsheets and relational databases to assemble, manipulate and format data and /or reports.
- Keeping office supplies sufficient enough to run the office operations in avoidance of delays.
- Provides necessary daily, weekly to monthly reports to management as requested.
- Prepares and maintains employee contact lists and emergency contact information.
- Coordinates pick-up and sends courier packages for the team.
- Coordinate visitor refreshment request and directs it to the office boy.
- Supervises the office boy and executes necessary instruction to maintain a well organized office.
- Ensures kitchen supplies are fully stocked.
- Requests stationery printing of letterhead, envelope, business cards and others.
- Coordinates office expenses with the finance team.
- Facilitate team work to promote a healthy work environment.
- Interacts with the IT consultant on behalf of the personnel to quickly resolve IT issues.