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Jo Anne Ojo, Purchasing Coordinator

Jo Anne Ojo

Purchasing Coordinator·Hilti Emirates LLC

Qatar

Bachelor's degree, Management

Work experience

Total years of experience: 12 years, 8 months

Purchasing Coordinator

January 2012 - July 2014

Hilti Emirates LLC

United Arab Emirates

January 2012 - July 2014

Hilti Emirates LLC
Purchasing Coordinator (January 2012 - present)
* Responsible for procurement operation for company needs and requirements.
* Ensure company policies and procedures are being applied in all transaction and request.
* Develop and implementing procurement strategies designed to reduce cost in line with the company goals and objective
* Enter into commercial term negotiations for all suppliers regularly, balance quality of service, quality of product, payment terms (30 to 120 days) and resolves delivery and billing problems.
* Responsible in obtaining at least three quotations and negotiate the lowest cost and checks the competitiveness.
* Responsible in supplier pre-selection, review, evaluation, product qualification & supplier development.
* Establish and maintains vendor database and relevant contract archives and ensure timely renewal.
* Ensure the right products are delivered at the right time and at the right price.
* Manage vendor long relationships to build up effective partnership and achieves best result.
* Responsible for vendor sourcing for local & import.
* Ensure all LPO's are raised in SAP system.
* Coordinate with accounts payable to ensure accurate and timely payment of supplier invoice.

Company industry:
Construction & Building
Job role:
Purchasing and Procurement

Billing/Document Controller

July 2006 - December 2011

Hilti Emirates LLC

United Arab Emirates

July 2006 - December 2011

Billing/Document Controller (July 2006-Dec 2011)
* Preparing and generating invoices on day to day basis.
* Responsible in controlling and maintaining company records and files such as signed delivery note,
* Responding to customers queries on timely manner and accurate to provide high customer service level
* Responsibilities include performing documentation audits
* Monthly preparation of KPI reports to manager, providing overview in number of missing Delivery notes and invoice cycle time
* Responsible to take any issues related to any non-standard client billing requirements, customer complaints related to quality and accuracy of invoices
* Maintain customer database and prepare internal reporting as required
* Keeping track of all company records by looking through both hard files and computer data base on a regular basis.
* Ensure customers are billed correctly by comparing their LPO against our invoices
* Coordinate with stores & GAC for any issues regarding the signed delivery and other document.
* Ensure correct document are being delivered on time to avoid uncollectable sales DSO

Company industry:
Construction & Building
Job role:
Other

Temporary/Reliever

December 2008 - October 2009

Hilti Emirates LLC

Dubai, United Arab Emirates

December 2008 - October 2009

Accounts Payable reliever (December 2008-October 2009)
* Handling the petty cash
* Prepare cash payments to suppliers
* Prepare replenishment of petty cash flow
* Responsible in reviewing invoices and check request
* Monitor accounts to ensure payments are up to date
* Ensure and maintaining vendors file

Company industry:
Accounting
Job role:
Accounting and Auditing

Owner

November 2004 - November 2005

Ojo Carwash

Philippines

November 2004 - November 2005

Ojo Carwash
Owner (November 2004 to November 2005)
* Handling inventory of stocks as well as preparing daily report.
* Checking and ensuring of stock availability
* Provide excellent service for every customer by giving what they need and Ensuring that our customer is our the top priority
* Attending customer complaint and providing solutions
* Determine factors of strategies to promote sales that will contribute to the high sales performance.
* Handling the payroll of the staff and a auditing the daily sales
* Motivate the staff to maintain the good relation with the costumer.

Company industry:
Other Business Support Services
Job role:
Management

Admin asst/ QC asst

May 1998 - April 2001

Electroway Philippines

Philippines

May 1998 - April 2001

Electroway Philippines
Admin asst/ QC asst. (May 1998 to April 2001)
* Encoding, journalizing and filling of cut-up summary and finished goods release and held lots
* Responsible for preparation of delivery order documents/purchase order of office supplies and petty cash voucher
* Preparing report (delivery accuracy report and damaged report)
* Ensure that all safety and security standard measure are meet to maintain accidents and losses for the company
* Prepare weekly manpower schedule and pest control memo
* Encoding, journalizing and filling of cut-up summary and finished goods release and held lots.
* Prepared consolidated monthly report to production manager to update the status in production summated by department quality control staff
* Ensure all stationary/supplies are renewed regularly and adequately stocked in the warehouse to meet the requirements.

Company industry:
Retail & Wholesale
Job role:
Administration

Sales promoter

November 1997 - May 1998

Sta. Lucia East Grand Mall

Philippines

November 1997 - May 1998

Sta. Lucia East Grand Mall
Sales promoter (November 1997 to May 1998)
* Handling inventory of stocks in selling areas as well as preparing daily report.
* Provide excellent service for every customer by giving what they need as well as Attending customer complaints and providing solutions.
* Introduce all incoming new line of products of the company by applying marketing strategies in selling items.
* Conduct sales and adhere to the target set by the management
* Determine the factors that contributes to the high sales performance
* Evaluate impact of marketing and identify opportunities for growth.
* Analyze production mix, stock, level, selling area size and location, visual impact, availability of customer service.
* Prepare and generates monthly sales report, Stock status reports for management monthly meetings
* Work with management for sales improvement to meet the target.
* Assisting potential customer, incoming product inquiries, traders & walk-ins customers.
* Liaise with procurement department to ensure order will be delivered and be available in the outlet.

Company industry:
Retail & Wholesale
Job role:
Sales

Education

Philippine Business School of Business Administration

January 1997

January 1997

Bachelor's degree, Management

Philippines

College: Philippine Business School of Business Administration (1995-1997 to 2001 2003) Degree: Bachelor of Science in Business Administration Major in Management (4year course) Graduated

Roosevelt College Sumulong

January 1995

January 1995

High school or equivalent, BSBA- Mangement

Philippines

Secondary: Roosevelt College Sumulong (1991-1995)

Elem. School

January 1991

January 1991

High school or equivalent,

Philippines

Elementary: Bagong Nayon 1 Elem. School (1986-1991)

Skills

LLC
Expert
LLC
Expert
DSO
Expert
DSO
Expert
E procurement
Expert
E procurement
Expert
QC
Expert
QC
Expert
negotiation
Intermediate
negotiation
Intermediate
AUDITS
AUDITS
BASIS
BASIS
BILLING
BILLING
CUSTOMER SERVICE
CUSTOMER SERVICE
DATABASE
DATABASE
DOCUMENTATION
DOCUMENTATION
DSO
DSO
INVOICE
INVOICE
INVOICES
INVOICES
SALES
SALES
LLC
Expert
LLC
Expert
E procurement
Expert
E procurement
Expert
QC
Expert
QC
Expert

Languages

English

Intermediate

Hobbies and interests

Watching movie & TV series