Jo Anne Ojo

Hilti Emirates LLC
Purchasing Coordinator (January 2012 - present)
* Responsible for procurement operation for company needs and requirements.
* Ensure company policies and procedures are being applied in all transaction and request.
* Develop and implementing procurement strategies designed to reduce cost in line with the company goals and objective
* Enter into commercial term negotiations for all suppliers regularly, balance quality of service, quality of product, payment terms (30 to 120 days) and resolves delivery and billing problems.
* Responsible in obtaining at least three quotations and negotiate the lowest cost and checks the competitiveness.
* Responsible in supplier pre-selection, review, evaluation, product qualification & supplier development.
* Establish and maintains vendor database and relevant contract archives and ensure timely renewal.
* Ensure the right products are delivered at the right time and at the right price.
* Manage vendor long relationships to build up effective partnership and achieves best result.
* Responsible for vendor sourcing for local & import.
* Ensure all LPO's are raised in SAP system.
* Coordinate with accounts payable to ensure accurate and timely payment of supplier invoice.

Billing/Document Controller (July 2006-Dec 2011)
* Preparing and generating invoices on day to day basis.
* Responsible in controlling and maintaining company records and files such as signed delivery note,
* Responding to customers queries on timely manner and accurate to provide high customer service level
* Responsibilities include performing documentation audits
* Monthly preparation of KPI reports to manager, providing overview in number of missing Delivery notes and invoice cycle time
* Responsible to take any issues related to any non-standard client billing requirements, customer complaints related to quality and accuracy of invoices
* Maintain customer database and prepare internal reporting as required
* Keeping track of all company records by looking through both hard files and computer data base on a regular basis.
* Ensure customers are billed correctly by comparing their LPO against our invoices
* Coordinate with stores & GAC for any issues regarding the signed delivery and other document.
* Ensure correct document are being delivered on time to avoid uncollectable sales DSO

Accounts Payable reliever (December 2008-October 2009)
* Handling the petty cash
* Prepare cash payments to suppliers
* Prepare replenishment of petty cash flow
* Responsible in reviewing invoices and check request
* Monitor accounts to ensure payments are up to date
* Ensure and maintaining vendors file

Ojo Carwash
Owner (November 2004 to November 2005)
* Handling inventory of stocks as well as preparing daily report.
* Checking and ensuring of stock availability
* Provide excellent service for every customer by giving what they need and Ensuring that our customer is our the top priority
* Attending customer complaint and providing solutions
* Determine factors of strategies to promote sales that will contribute to the high sales performance.
* Handling the payroll of the staff and a auditing the daily sales
* Motivate the staff to maintain the good relation with the costumer.

Electroway Philippines
Admin asst/ QC asst. (May 1998 to April 2001)
* Encoding, journalizing and filling of cut-up summary and finished goods release and held lots
* Responsible for preparation of delivery order documents/purchase order of office supplies and petty cash voucher
* Preparing report (delivery accuracy report and damaged report)
* Ensure that all safety and security standard measure are meet to maintain accidents and losses for the company
* Prepare weekly manpower schedule and pest control memo
* Encoding, journalizing and filling of cut-up summary and finished goods release and held lots.
* Prepared consolidated monthly report to production manager to update the status in production summated by department quality control staff
* Ensure all stationary/supplies are renewed regularly and adequately stocked in the warehouse to meet the requirements.

Sta. Lucia East Grand Mall
Sales promoter (November 1997 to May 1998)
* Handling inventory of stocks in selling areas as well as preparing daily report.
* Provide excellent service for every customer by giving what they need as well as Attending customer complaints and providing solutions.
* Introduce all incoming new line of products of the company by applying marketing strategies in selling items.
* Conduct sales and adhere to the target set by the management
* Determine the factors that contributes to the high sales performance
* Evaluate impact of marketing and identify opportunities for growth.
* Analyze production mix, stock, level, selling area size and location, visual impact, availability of customer service.
* Prepare and generates monthly sales report, Stock status reports for management monthly meetings
* Work with management for sales improvement to meet the target.
* Assisting potential customer, incoming product inquiries, traders & walk-ins customers.
* Liaise with procurement department to ensure order will be delivered and be available in the outlet.