Executive Secretary
King Abdullah University of Science and Technology
Total years of experience :30 years, 7 Months
• Executive Secretary involved in financial and administrative support for the Water Desalination and Reuse Research Center for all Faculty, students and staff, and high level executive support for the Director
•Preparing and reviewing all payments for Consultants and Contracts to ascertain quality control before collecting the required signatures. Reconciling payments ensuring payments are within Contract guidelines and budgets
•Serving as back up for the Center Coordinator and as such act as administrative liaison, providing support for daily maintenance of office, administrative databases, filing, copying, stationery and other office tasks
•As back up, receiving and screening visitors / telephone calls, preparing travel requests, confirming travel arrangements for conferences and business trips and visa requirements for visitors and Center travelers
•Compiling expense reports and processing visitor reimbursements
•Providing information, internet research, handling issues that require sensitivity, using sound independent judgment and interpreting policies, rules and procedures accordingly
•Responsible for preparation and processing of Contracts for Collaborative Research projects
The key owner and administrator of the WDRC SharePoint team site, developing the site, libraries, pages, meeting with the team and discussing needs and how we foresee utilizing it for the Center and then putting these plans into practice on the site
Author of the training handbook for 100 Faculty, Post Docs, Researchers and PhD students in reimbursements and another also regular presentations to refresh incoming people on policy and procedure of reimbursements to decrease the possibility error.
Author of Procedure Manual for Executive Secretary for the WDRC
Member of the Management team for the Central Administration SharePoint site for all Administration personnel in KAUST.
Member of the HR Learning and Development group taking part in developing training and developing of our Executive Secretaries and Administrative assistants in KAUST.
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Assistant to National Leader R&D Tax and Incentives Group in a Multi national Corporate company after a period of starting up a small team in a new company, and within a short time frame became proficient in my position.
Prepared and delivered budget data immediately it became available at 6am, when the Government made the announcement.
Achieved the knowledge of Seven Horses software and thereby ability to deliver the email newsletter to high level clients
ACCOMPLISHMENTS
Implementation of a new Financial Planning Business that is now successfully operating and has expanded with three new divisions.
The implementation, set up and maintenance of company software, filing system, database and brokerage reconciliations.
Seminar organization and assisting in the continued confidence of existing clients while bringing in new clients.
Author of Procedure Manual for the business and all systems.
Accomplished successful client liaison and with the Australian Taxation Office. Achievement of implementing and maintenance of new software system for the business. Organised events and meetings for our VIP clients and the partners of the firm. Diary management, high level of confidentiality.
Met stringent deadlines for the presentation of financial reports.
Organised meetings and agendas.
Made local and international travel arrangements
Provided support for the accountancy staff and seven department Managers
Responsible for monthly statistical PowerPoint presentations
Administered the office
Responsible for database management
Monthly SAP journal entry
Supervising and training 8 team members and ensuring a high level of customer service was maintained
Interviewing applicants for home mortgage, with a discretionary approval for loans.
Mediated meetings for team members.
Motivated and led staff to enhance cross selling.
Completed Insurance Certificate and Financial
Associateship with the Australian Institute of Financial Services, while employed full time.
Transferred to Melbourne to assist in the set up of new branches.
Completion of University level Certificate IV for Business Administration
FULL SPECTRUM OF KNOWLEDGE: PROJECT PLANNING MULTI TASKING TIME MANAGEMENT LEADERSHIP SKILLS TEAM WORK PROBLEM SOLVING PRESENTATION RISK ANALYSIS CORPORATE KNOWLEDGE
Deferred this BA while overseas
