Operations / Fleet Coordinator cum Administration
Hassani Trading Company
Total years of experience :17 years, 0 Months
Duties and Responsibilities:
➢ Coordinates with all van sales team. Monitor sales on everyday basis and
gives monthly sales target
➢ Monitors route plans and vehicle start points. Applies for Mulkiah, Food
Permits, Vehicle insurance and Occupational Health Certificates and all
documents needed by the salesteam.
➢ Maintains database of van and driver's information.
➢ Maintaining detailed records of vehicle servicing and inspection. Scheduling
regular vehicle maintenance to ensure operational efficiency. Ensuring strict
servicing and maintenance times to minimize downtime and maintain
schedules. Analyzes and monitors odometers and fuel usage (using applications
like Samtech Smart Trace)
➢Monitor fuel levels. Assist with vehicle purchases and replacements
➢ Reports to the accounting department regarding salesmans customer
accounts status on credits, payments and overdues.
➢ Making presentations and analyzes sales reports YTD, MTD and DTD basis.
(Using
softwares like Orion, Sonic, Mobi Control).
➢Analyzing data to i ncrease business operational efficiency
➢Utilizing GPS systems to monitor salesman and vehicles i n case of theft
➢Monitor deposits of all invan cash sales. It should be 100% deposited on end
of day of duty
➢ Monitors all GRV reports (returned items) YTD MTD and DTD basis.
➢ Manage all orders coming from GROCART. (under E-commerce department)
and update finished transactions on their dashboard
➢ Forwarding SOA to EPPCO/ENOC/ZOOM and follow up any pending
payments.
Duties and Responsibilities:
➢ Coordinates with all clients regarding contract, deliveries status, payments.
➢ Receives, records all incoming shipments.
➢ Prepare sales quotation, Invoice, packing list
➢ Resolves administrative problems by coordinating and identifying
solutions.
➢ Provides information by answering questions and requests.
➢ Maintains supplies inventory by checking stock, placing and expediting
orders f or supplies; verifying receipt of supplies.
Duties and Responsibilities:
Junior Sales Analyst /Purchasing
➢ Coordinates with principals. Forecasting weekly purchases on all SKU’s.
➢ Prepares sales forecasts and collects and analyses data to evaluate current sales
goals. Submitting sales and stock reports on an everyday basis.
➢ Prepares the monthly sales target of all salesmen and coordinators.
Responsible for monitoring and coordinating statistical information to
support sales functions, monitoring sales achievements. Compile and provide
reports for the management and sales teams.
Sales Coordinator
➢ Respond quickly and efficiently to all i n-coming sales enquiries, by
telephone, fax and email, preparing brochures as required
➢ Record the progress of all enquiries and translate into a monthly report,
including source of business trends, future predicted sales and other reports
as directed by the sales management
➢ Ensure an efficient tracking system of all event paper-work
➢ Liaise at all times with all team members and work as a team to reach
targets set by the Sales Manager
➢ Prepare Sales Report and Debit Notes to respective clients
➢ Prepares and then follows up on any sales quotations made for clients,
negotiating terms with the client at a cost best suited for them
Import / Export Coordinator
➢ Filing, archiving, photocopying, scanning and faxing documents.
➢ Screening calls and taking messages
➢ Receives clients LPO, checking each and every items description, quantity
and prices.
➢ Creating customs invoices, packing list, credit notes and dealing with all
financial documentation
➢ Applies all needed certificates of items
➢ Reviews the approved invoices to ensure that it is still unpaid
➢ Ensures all supplier statement receive are cleared as per credit terms
➢ In-charge on suppliers’ reconciliation and respond to their queries
➢ Checks/reconciles statement of accounts of suppliers and customers
➢ Booking flights on everyday basis
➢ Coordinating with shipping agents, freight forwarders for timely clearances
of shipments and supplies
➢ Checks flight files and follows up missing documents for each flight
➢ In charge for checking and finalizing invoices of every flight per customer
➢ Responsible for the customer rates to make sure they’re invoiced
accordingly.
➢ Prepares monthly report, keeping records of Shipping Bill, Bill
of Lading, Certificate of Origin and Health certificates
➢ Reply and correspond e-mails to clients and supplier’s queries on accounts
issues
➢ Maintains an efficient and effective filing system for accounts office.
➢ Job rotation to ensure that there is cover when team members are on
holiday.
Respond quickly and efficiently to all in-coming sales enquiries, by
telephone, fax and email, preparing brochures as required
➢ Record the progress of all enquiries and translate into a monthly report,
including source of business trends, future predicted sales and other reports
as directed by the sales management
➢ Ensure an efficient tracking system of all event paper-work
➢ Liaise at all times with all team members and work as a team to reach
targets set by the Sales Manager
➢ Prepare Sales Report and Debit Notes to respective clients
➢ Prepares and then follows up on any sales quotations made for clients,
negotiating terms with the client at a cost best suited for them
Import / Export Coordinator
➢ Filing, archiving, photocopying, scanning and faxing documents.
➢ Screening calls and taking messages
➢ Receives clients LPO, checking each and every items description, quantity
and prices.
➢ Creating customs invoices, packing list, credit notes and dealing with all
financial documentation
➢ Applies all needed certificates of items
➢ Reviews the approved invoices to ensure that it is still unpaid
➢ Ensures all supplier statement receive are cleared as per credit terms
➢ In-charge on suppliers’ reconciliation and respond to their queries
➢ Checks/reconciles statement of accounts of suppliers and customers
➢ Booking flights on everyday basis
➢ Coordinating with shipping agents, freight forwarders for timely clearances
of shipments and supplies
➢ Checks flight files and follows up missing documents for each flight
➢ In charge for checking and finalizing invoices of every flight per customer
➢ Responsible for the customer rates to make sure they’re invoiced
accordingly.
➢ Prepares monthly report, keeping records of Shipping Bill, Bill
of Lading, Certificate of Origin and Health certificates
➢ Reply and correspond e-mails to clients and supplier’s queries on accounts
issues
➢ Maintains an efficient and effective filing system for accounts office.
➢ Job rotation to ensure that there is cover when team members are on
holiday.
Shipping Clerk / Import and Export
in
High School Graduate