Executive Secretary
NMDC / EMARAT EUROPE PRECAST
Total years of experience :18 years, 9 Months
Provides full secretarial and administrative support service to General Manager, liaison between the managers, executives and other staffs. Coordinates project activities, resources, equipment, and information. Ensuring that all necessary information has been gathered by the change initiator prior to presenting it to the change-control board, monitoring the review and follow-up on all approved changes including the dissemination of any revised project documents. Excellent interpersonal and relationship-building skills and a solutions-oriented approach to support and address the business needs of our office with approximately 50 locally-based staff. Responsible for delivering a high standard of administrative support; including organizing and managing calendars and meetings, managing expense reports, coordinating travel and meeting logistics, handling office and facility issues; plus showing the initiative to anticipate and resolve conflicts as they arise and prioritize issues. Responsible for a variety of executive support tasks that maintains filing systems, Supervises support staff etc.
Other Important Task:
*Fully support regular activities such as annual plan, strategy planning, quarterly reviews and monthly reporting through collection and preparation of information in relevant format, organizing agendas, meeting times and locations
* Attends seminars and meetings with the General Manager in and out of the factory
* Prepares and responsible for handling all Contracts and documents of the all projects
* Recording receipt & issues of all documents, tracking & archiving documents
* Prepare reports and produce hard/ soft copies of documents for archiving and for circulation purpose
* Interface with building management as needed to provide a single point of contact for general communications
* Undertake any other reasonable duties as requested by line manager/director on a permanent or temporary basis, including administrative support for other senior leaders, as time permits
Developed Skills:
* Demonstrated success as an Administrative Executive/Projects Coordinator/Personal Assistant at a senior level in a corporate environment
* Familiar with ISO Standards 9001-2000 and 14001:2004 & OHSAS 18001:2007
*Energetic, self-starter with ability to interact at multiple levels
* Visible "can do" approach to work and positive attitude
* Ability to set priorities and maintain organization for self and others
*Significant experience with a broad range of software, including all Microsoft Office products
* Solid working knowledge of office equipment
* Proven success implementing change in a fast-paced environment
* Demonstrated troubleshooting skills, resourcefulness, initiative and imagination
* Evidence of exceptional attention to detail and follow up skills
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