Document Controller II
Petrofac Emirates
Total years of experience :16 years, 11 Months
• Responsible in receiving, classification, distribution and registry of drawings/documents.
• Knowledge of EDMS function in SPF and efficient in data management.
• Manage/handle workflow of technical engineering documents and vendor documents in coordination with the contractor and engineering using EDMS/SharePoint (Smart Plant Foundation(SPF).
• Processing of transmittals in a timely manner. All transmittals to be processed within the day. Update records from SPF report and document register.
• Quality check on all data processed (Transmittals, Documents, Drawings, Manuals, etc.). Verifying correctness and distribution on time. No backlog and no re-work required.
• Review of documents (Fabrication Quality Dossier, Ready for Load Out, Manufacturing Record Book) as per DCC CPY Checklist.
• Assist Team Lead and colleague during vacation. Support SDC/DC and able to do the report and their work while on leave.
• Capability to solve own problems.
• Effective in reporting and has presentation skills. Do SPF training if SDC on leave and as required.
• Teamwork - Develop and maintain positive working relationships with co-workers and maintain a healthy environment.
• Share know-how. Trained and assist Yard DC as counterpart for the Head Office.
• ARCHIVING using ZRMS. Check hard copies and files for final hand over prior to archiving.
• Responsible in receiving, classification, distribution and registry of documents from site offices, departmental and other business unit. Implement document control processes.
• Directly responsible in electronic archiving - Uploading of Documents to EDMS (Darcom, Aconex)
• Responsible for digitalizing, uploading and attributing (data entry) of Aldar commitments (contracts & variations), project documents, departmental records, Board Packs (Board meetings & resolutions, Audit Committee meetings, etc.) and Corporate Agreements (JV, MOU, etc..)
• Scan and upload Leasing Agreements (Residential, Retail, Commercial).
• Develops, maintains, update status report and spreadsheet for Aldar commitments (contracts & variations). Responsible in Maintaining and Updating the document register summary in relation to pending issues and documents processed for reporting.
• Assist in data required for weekly and monthly reports.
• Manages and handles Document Control reception.
• Handling and processing of contract related documents, drawings as per work instruction supporting ALDAR staff.
• Prepare specific work instructions adapted to the particular requirements of the Client.
• Implementation of approved work instructions.
• Continuously identify opportunities of enhancements in the document control processes.
• Act as trainer on document control systems and skills transfer.
• Develop and maintain open communications and positive working relationships with all project participants providing advice and support when required.
Licensed Civil Engineer