Joel Mallillin

• Schedule and Calendar Management:
• Maintain and manage executive calendars for appointments, meetings, and conferences.
• Plan and organize meetings, including booking conference rooms and coordinating logistics.
• Communication and Correspondence:
• Screen and answer phone calls, emails, and other correspondence.
• Draft and proofread letters, reports, and other documents.
• Act as a point of contact and liaison between executives and other individuals or departments.
• Travel and Event Planning:
• Arrange domestic and international travel, including booking flights, hotels, and ground transportation.
• Plan and coordinate events, trade shows, and conferences.
• Document Preparation:
• Conduct research and gather data to prepare reports, presentations, and other materials.
• Format and finalize documents to ensure they are professional and error-free.
• Information Management:
• Organize and maintain electronic and paper records and files.
• Handle confidential information with discretion and ensure its security.
• Meeting Support:
• Attend meetings to take minutes and record action items.
• Follow up on action items and ensure timely completion of tasks.
• Office and Administrative Support:
• Manage office supplies and negotiate with suppliers.
• Oversee office facilities and equipment maintenance.
• May also train and supervise lower-level clerical staff.

Printing daily sales report.
Checking the email of Director and reply and forward if necessary
Securing airline / hotel reservation
Preparing and Collecting Monthly Cancellation Report
Preparing and Collecting Sales Discount Report.
Collecting Monthly Hoshin Update from Directy Reporties
Processing Cancellation/Sales Discount document
Assisting all department to ship document thru DHL
Preparing monthly meeting for Group Direct Reporties
Processing Fixed/IT assets request
Preparing Monthly Incentive Scheme for Group Corporate Office
Office Management

• Manage and control the inventory and stocks of the company and to streamline the distribution of the stocks
• Receive incoming and outgoing stocks
• Check the inventory list of items
• Handle and monitor daily and weekly inventory reports and yearend report
• Maintain the proper inventory levels in the stockrooms
• Assign tags and labels for all the items which are in the stockrooms Identify the items which are damaged, lost or got stolen
• Ensure that all the inventories in the stockrooms have been handled properly and systematically
• Coordinate with the Supervisor Operations which items need to order
• Coordinate and organize our day to day operations of the company
• Arrange the shipment of the training materials and other important documents
• Coordinate with our client(s) and hotel(s) for the confirmation of delivery of training materials
• Track the movement of training materials and equipment to ensure they are deliver on time
• Maintain records of the shipment for documentation and reference
• Communicate with the supplier(s) requesting for quotation on a certain items
• Receive and check the order, invoices, and courier coming from inside and outside of the country
• Responsible in creating email address of the employees
• Performed other ad hoc duties as required by the management
• Maintain and manage our Client Builder database
• Collect Motorola Evaluations coming from the trainers and submitted to GM-Training Operations for checking and evaluating the feedback of the participants
• Input in our Client Builder database such as the program code, type of program, training date, trainer name, organization details, participants, location, fee and other information needed by the Dale Carnegie & Associates, Inc. USA
• Produce copies, sort and file the copies of the Motorola Evaluations including attendance and certificates for future reference purpose
• Arrange shipment for the original copies of Motorola Evaluations report(s) to be sent to Dale Carnegie & Associates, Inc. USA
• Generate monthly reports at Client Builder such as Cash Control Sheet, Remittance Report and Registration Report required by Dale Carnegie & Associates, Inc. USA

 Receive, direct and relay telephone messages and fax messages.
 Direct the general public to the appropriate staff member.
 Maintain the general filing system and file all correspondence.
 Assist in the planning and preparation of meetings, conferences and conference telephone calls.
 Maintain an adequate inventory of office supplies.
 Respond to public inquiries.
 Provide word-processing and secretarial support.
 Type confidential documents on a word processing system.
 Perform other related duties as required to manage and maintain executives’ schedules.
 Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
 Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
 Open, sort, and distribute incoming correspondence, including faxes and email.
 Prepare responses to correspondence containing routine inquiries.
 Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

 In charge in Costing of all work orders
 Coordinating with local purchase department for parts ordered, deadline units and for price costing..
 Parts ordering through telexes and preparing purchase orders.
 Shipping and receiving parts from other Saudia station .
 In charge in preparing daily status of all motorized and non-motorized equipment.
 Preparing the monthly reports and presentations.
 Keeping track for overtime and vacation schedules of all the staff from manager to technicians.
 Taking records for all the incoming faxes and telexes.
 Answering Telephone calls for assistance.
 Updating inventory of equipment and coordinate with administrative departments for all GSE requirements