John Arvin Luna

• Responsible for receiving Inspection Requests submitted by the Contractor.
• Distributing of documents to the required personnel.
• Maintaining the Registers for the Inspection Requests and keeping it updated daily.
• Sending out actioned Inspection Requests to the contractor after updating it from the registers.
• Keeping record of all Inspection Requests in company's shared drive.
• Following up pending Inspection Requests from the person in-charge.

• Preparation of Documents such as Drawings, RFI's, etc for submission
• Provided document activity reports to senior management
• Establish and maintain a system for filing and registration of documents for the project.
• Distributes documents to required personnel
• Uploads, register and transmits documents through Aconex
• Liaise with the Subcontractors and Clients regarding document controlling issues.

• Managing Document Control database (ACONEX )
• Distributes electronic documents, through Aconex, and hardcopy documents
• Uploads confidential documents such as letters, reports, material approval, method statements, drawings, RFI’s, IRE’s, calculation notes, pre qualifications, and etc.
• Retains hardcopies of letters and other relevant documents issued by all Departments for filing and reference effectively
• Prepares weekly/monthly reports required by the management regarding design submissions
• Scanning documents to produce a softcopy for future references
• Maintains hardcopy files for documentation
• Assists in scanning and printing documents for all departments
• Assists in filing relevant documents Receives incoming documents and forwarding to all concerned staff for signature & circulation
• Provides support to project team in document retrieval

• Receives incoming documents and forwarding to all concerned staff for signature & circulation
• Keeps and updates the logs such as incoming/outgoing letters, document submittals, Material & Equipment Requisitions (for all departments)
• Retains hardcopies of letters, other documents issued by all Departments for filing and reference effectively
• Keeps signed hardcopy documents in the project file
• Maintains electronic copies in the Aconex Document Management system
• Managing our database system (Aconex)
• Helps in preparing pertinent documents (e.g. Material Submittal, Shop Drawing Submittals, Request for Information, Office Memos, etc.)
• Assigns Inspection Request transmittal number and maintain in project files
• Assists in faxing and scanning of documents for all departments
• Generates Daily & Weekly Report

• Troubleshoots problems with computer systems, including troubleshooting hardware and software
• Identifies and fixes operational issues in end user’s computer systems
• Creating new accounts using company provided software tools
• Installing of new softwares to end users
• Marketing web-sites to external companies