Procurement Clerk
Health Authority - Abu Dhabi
Total years of experience :18 years, 5 Months
Maintaining procurement filing records.
Receive and record the received proposals/ quotations through fax-hand-delivery-courier.
Follow-up the signatures and distribution of contracts and LPOs (to: Supplier, end-user and Finance).
Receive supplier’s phone calls and answer their clarifications in line with his responsibilities (HAAD location, submission of proposals and inquiries about invoices, website information).
Follow-up the delivery of shipments and submission of invoices until the closure of the LPOs.
Generate LPOs status report and ensure “close status” for issued LPOs.
Ensure that the procurement files are properly stored.
Filing and archiving of documentation to facilitate easy retrieval at a later date.
Manage procurement IN/OUT correspondence and paper works.
Arrange for bidders’ clarification meetings to be held in the attendance of the end use and bidders.
Assist in writing internal/ external memos with the guidance of the procurement team.
Work closely with the store keeper to ensure delivering the goods to the stores.
Performs other tasks assigned to me from time to time.
Registering of internal and external documents.
Maintain document control registers / documents for incoming and outgoing project documents.
Maintain attach files in an orderly manner.
Production of status reports for weekly / monthly meetings
Ensure all hard and electronic copy distribution of controlled documents.
Maintain documents for transmittal process for project documents.
Expedite and maintain acknowledgements to transmittals
Expedite responses to transmittals sent for review/comment.
Respond to queries regarding revision status of issued drawings / documents from engineering / drafting personnel.
Follow procedures and update document control procedures when necessary
Manage the electronic and hard copy filing of project related technical documentation.
Scanning, creation of CD’s and files management.
Assure document quality to include completeness, accuracy and compliance with established procedures and updates.
Filing and archiving of documentation to facilitate easy retrieval at a later date.
Archiving data for historical purposes.
Provide Administration and Document Control Support for the Law Office.
Does business correspondence, systematic and chronological filings.
Responsible for the document movement such as receiving, issuing, distribution, filing, retrieving and archiving.
Responsible for controlling the document and data control movements by establishing, implementing, maintaining, and updating the document procedure with adherence to the firm’s requirements.
Control of all documentation entering and leaving the Law Office, including its registering, numbering, filing and distribution.
Designated to record all the received Court Order, Court Motions, Reply to the opposing counsel Lawyers who is handling cases from our law firm.
Delegate the replies of the Court Order, Motion of the Court to the Law Firms of the opposing Counsel/Lawyers.
Follow-up at the Court Departments to MCC/RTC/Fiscals Office that are previous and recent cases filed in the court.
Filing and archiving notary’s documents.
Given the task to do the research in the Legal Library for the references and case studies as per the Lawyers request in relation to the cases that they are handling.
Responsible for re-issuing copies as when necessary.
Ensure the acknowledgement of receipt is received from all addresses whether it is a Controlled Copy or Information only.
Performs other tasks assigned to me by the Head Lawyer.