Supply Chain Manager
Dilpack Kenya Limited
Total years of experience :16 years, 3 Months
overall in charge of Procurement, Warehousing and Demand Planning - end to end
Implementing policies and procedures for processing, administration and review of overseas procurement/Logistics, exporting and warehousing as per company policy;
Implementing and maintaining import and export management framework based on different categories of goods and services.
Managing clearing & forwarding processes - IDF, PVoC’s, and Insurance etc.
Monitoring and reporting adherence to policy and procedure developed for all Contracts and SLA’s with all stake holders; Monitoring and administering the business provisions of the contracts to ensure compliance with commercial contractual terms and conditions;
Establishing, negotiating, and managing with vendors, qualitative and quantitative commercial targets and other goals, objectives, and service levels;
Monitoring of vendor performance against set criteria to ascertain the level of delivery and compliance to contracts in order to achieve service improvement and cost reduction;
Identifying and developing sourcing and cost reduction opportunities to lower costs and improve performance by managing and providing statistical trends and spend analysis;
Developing the supplier profiles;
Performing cost analysis to drive cost reduction opportunities;
Performing industry research and analyzing pricing/market trends and giving recommendations on how to improve the supply chain;
Evaluating controls and implementing procedures that ensure integrity of the data;
Assisted in the strategic commodity negotiation process;
Developed and maintained a pricing and supplier performance evaluation matrix to be applied to specific contracts across the scope of the supply chain section.
Achievements:
Developed modeling tools for supply chain and network analysis; build forecast through collaboration with relevant suppliers and departments; manage analysis of specific products and services as well as ensuring order fulfillment.
Conducted training for personnel in the function through building gap analysis and job description development.
Capital Project Procurement, administration & Management)
Duties and Responsibilities:
As internal ISO Auditor, managed ISO audits per schedules for compliance and adherence to regulatory requirements by ensuring all the process and procedures are followed and actions taken.
Manage Supplier relationships by maintaining supply market awareness, intelligence and trend analysis to ascertain uninterrupted supply of goods and services for the operation of the plants.
Responsible for implementing controls and coordinating material sourcing functions to ensure effective and responsive procurement, quality control and accountability to support uninterrupted operations and cost effectiveness
Assisting the Procurement Manager in regard to procurement planning, evaluation/approval of tenders/quotations and management of contracts
Developing and retaining talent of supports through continuous performance appraisal and feedback
Directing spends on capital/project procurement of spares and equipment from both local and overseas to provide continual support for engineering, maintenance and construction purchasing needs
Identifying the most appropriate source for requested goods and services and negotiating, developing and managing agreements (Contracts) for products and services
Developing, maintaining, implementing and streamlining procurement policies and system that ensure timely and value for money on procurement of goods and services
Process imports payments on timely - LC’s, T.T., Bills of Exchange and Drafts to ensure steady supply of goods from overseas by liaising with Finance and banks respectively.
Developing concrete relationships with suppliers both locally and internationally
Conducting market research and formulating and implementing procedures and controls over procurement and inventory stocks
Ensuring adherence to all legal requirement for all shipments in particular to customs tariff declaration and Kenya Bureau of Standards PVoC (Pre-Verification of Conformity) Procedures
Obtaining required goods and services in a timely, cost effective manner to support internal customers and marketing team to make sales and eliminate loss of sale
Ensuring accurate approval and release of purchase orders in accordance to the laid down procurement procedures and standing instructions on purchase of goods and services.
Investigating, developing and implementing cost reduction strategies including finding ways of reducing stock levels, negotiate prices with suppliers
Establishing a preferred supplier base through (SESPA-Supplier, Evaluation, Selection, Performance and Appraisal) amongst others pre-qualification of suppliers.
Negotiating, drafting and reviewing contracts for supply of goods and provision of services in consultation with requisitioners when necessary, monitoring and administrate contracts/purchase orders.
Achievements:
Successfully directed and coordinated the following procurement projects at Magadi
product Transshipment Facility Project -Ksh12.5M which was 90% completed by the time of my exit, Dust Suppression system (ESP Project)-USD$2.0M successful completed (100%), Wartsila Engines (Power Plant Project)-USD$3.0M which was 90% completed by the time of my exit, new Plant Remedial Project-USD400, 000.00 successful completed (100%) and No.3 Dredge Modernization project. (See recommendations letters attached
Category Sourcing & Management)
Duties and Responsibilities:
Developed and implemented sourcing strategies and communication plan
Analyzed and optimized the P2P process related to the spend category through the right choice of procurement tools
Ensured alignment between business strategy and sourcing strategy
Set objectives to be achieved through the sourcing strategy and monitoring of achievement
Derived negotiation strategy from category positioning and negotiated to achieve the objectives defined in alignment with the business
Managed suppliers according to category positioning
Ensured that all the key suppliers within the spend category adhered to Suppliers Code and ethics
Integrated innovation elements from suppliers into Innovation and Renovation processes
Ensured the agreed service levels with internal stakeholders are adhered to.
Liaison with requisitioners (Users) on requisitions submitted for procurement of local/import equipment/spares, supplies or services revise them for details and completeness.
Identify local/import sources of procurement, prepare invitations to bids, request for proposals and quotations, analyze offers, recommend awards and prepare all the necessary documents for approval of purchase orders or contracts.
Ensure that all goods and services are delivered or provided in conformity with terms and conditions of contracts/purchase orders, including specifications, schedule of prices, and prepare payment of overseas suppliers and contractors upon receipt of all necessary documents, and certification from requisitioners that goods/services were satisfactorily received.
Negotiate, draft and review contracts for supply of goods and provision of services in consultation with requisitioners when necessary, monitor and administrate contracts/purchase orders.
Assist Senior Buyer Overseas in administrating the daily operations of the import buying, including corresponding to vendors, end users and stores.
Provide support and guidance to users and stores at all stages of procurement cycle and advice on the development of specifications for the acquisition of goods and services.
Liaison with Government Customs Officers through clearing agents and pre-shipment inspection companies on import of goods and services, coordinate all shipping requirements and prepare all import documentation by ensuring that company imports are taxed in accordance with proper tariff classification.
Liaison with Insurance Company by ensuring that all imports are adequately covered against marine loss/damage goods in transit and any claim arising there from is quantified and lodged with them for compensation.
Liaison with overseas vendors and inbound/outbound logistics agents to ensure timely delivery of materials. Plan and execute sourcing strategies for products and services in conjunction with cross-functional teams.
Achievements:
Coordinated in excess of Ksh9.0B spends on project procurement of Rail Hardware/equipment from overseas to provide continual support for rail operations, engineering, maintenance and construction purchasing needs
Identified the most appropriate source for requested goods/services and negotiated, developed and managed agreements for products and services
Delivered competitive advantage to the business through development and implementation of sourcing strategies for the spend category
As a team Player with influencing skills, successfully led projects and negotiations with the assistance of cross functional and integrated company teams
Warehousing Operations, Inventory Material Management & Administration)
Duties and Responsibilities:
Managed daily operation functions of the engineering stores by supervising all the operation activities including receiving, issuing and storage of materials to ensure quality services at all times
Directed all issues, receipts and efficient provision of right materials to the internal customers
Maintained inventory records and preparation of inventory analysis records
Led and supervised new and Supplies Assistants on procedures in provision of services to customers efficiently and effectively
Liaised with Buyers and internal customers on availability of supplies to support production by establishing and coordinating customer’s requirements by managing demand planning (MRP)
Ensured high standard of storage, material handling and cleanliness is achieved at the stores
Delivered competitive advantage through effective materials management and acquisitions, which balanced product supply to meet customer’s expectations
Delivered inventories turns and investment performance that also maintained competitiveness and ensured financial results in areas of asset management, E&O reserves
Coordinated Safety, Health and Environmental (SHE) issues within the finance/stores (SHE Representative)
Conducted sale of scraps and disposal of obsolete materials as per laid down procedures.
Coordinating stores activities by ensuring that materials delivered to the individual storage location are exactly according to the order by checking their quality through the inspection team, quantity and condition on arrival;
Controlling the dispatch of materials to contractors and end users by ensuring that only released and dully authorized materials are dispatched from the Stores;
Ensuring safe storage of all materials in the store by spot checks, good housekeeping and identification of unsafe working methods to minimize losses from damages;
Provision of reliable information to management at any point in time on stocks and conditions of materials in the stores by establishing, maintaining and updating accurate records of stocks, issues and dispatches;
Management of the continuous supply of materials through inter-store transfer and coordination with the purchasing section to ensure availability of stocks at all time;
Staff Development through job training, instilling discipline and motivating subordinates to enhance improved performance;
Coordination with outsourced transporter to ensure delivery of materials to destined stores;
Ensuring regular system clean up such that the physical stock situation corresponds with that of operating system (ERP) on monthly basis.
Scheduling, managing stock taking and maintaining inventory accuracy at all times.
Achievements:
Designed, developed and implemented material requirement planning (MRP) processes that were focused on taking time and overhead out of product cycle which resulted in increased efficiency(plant availability) and improved speed response.
Managed to render quality service level to customers and contractors by monitoring total quality management of receipts, issues and storage without compromising with the laid stores procedures.
Shipping and Logistics Management),
Duties and Responsibilities:
Processing of all LPO’s and Indents through the ERP system and record keeping of the same. Clerical work including filling of procurement documents, distribute copies of PO’s to the relevant sections - accounts, stores and user’s.
Organize all import shipments and or consolidate, insurance covers etc by processing all required documents for adherence with Customs & Excise legal requirements in relation to import and export of goods.
Achievements: Managed all import shipments on timely delivery through standardized procurement process and also ensuring stocks replenishment at all times.
- Head of Procurement
National Social Security Fund,