Store Coordinator
National Marine Dredging Company
Total years of experience :7 years, 2 Months
Fully responsible in maintaining and improving the material receiving, issuing, stocktaking, and ensure all materials invoices, including rent and utilities, are entered in the computer database upon receipt. Ensure that the daily receiving till reconciliations are checked and match purchasing.Maintain International Standard Organization (ISO) documentation relative to Inventory Control per company and ISO standards.Reviewing the existing assets & stores procedure and developing & implementing the standard stores policies and procedures in consultation with Top management.Train & develop the site storekeepers/materials controller regarding the proper store accounting, receipts, Issue and physical monthly inventory.Ensure all incoming and outgoing materials are properly checked with complete documents to avoid confusion.Develop an efficient store administration in accordance with the company standards in order to ensure maximum efficiency and minimize losses and errors.Maintain up-to-date stock files of all materials indoor and outdoor stock. Ensure that the materials arrived & received are properly identified as per required materials specification and ensure the availability of material test certificates.Liaise with the Auditor and provide all necessary documents for the internal audit.Present monthly inventory stocks reports to the management via the Treasurer and undertake other related tasks at the direction of the Materials Manager.Assists with the management and administrative functions related to Warehouse activities including material handling, storing, stocktaking and inventory control in collaboration with the account & purchasing department, assist in drawing up a yearly budget and work to this budget.Assist with the storekeeper in preparation of material issuance prior for delivery for each project site.Safeguard the company assets & materials from probable theft, pilferage and ensure the assets & materials are fully insured.Update stock in the data base system operation.Ensure backups of the computerized accounting system are made regularly.Attend and participate in Staff Meetings.Work cooperatively with the Storekeeper, Stock Coordinator and the Store worker.Participate in environmental initiatives such as waste, water and energy reduction measures.In-charge of supplying all materials required in projects according to requisition.Managing minor repairable equipment’s with various budgets from different Dredgers.Tasks include respecting allocated budget and schedule, coordinating between general contractors, malls and sales & ops as required, and tracking projects to completion.Conduct researches and find alternative solutions to issues that arise.Prepare and follow-up on purchase orders.Manage monthly inventory (incoming and outgoing) of all items in the warehouse and in laydown area.
Develops specifications and performance test requirements to facilitate procurement of parts and equipment required in Projects: Analyzes technical data, designs, preliminary specifications, manufacturing limitations, supplier facilities, and availability of parts and equipment.Sourcing and rate negotiation of material locally and worldwide with proper incoterm, delivery time and quality.Investigates potential suppliers and recommends those most capable and desirable. Handling procurement and service contracts for EPC Engineering Projects from vendor selections, technical and commercial discussion, establishing of PO's, arranging and getting the items with third party Inspection.Consults with engineering personnel to establish performance criteria and specifications for manufacturing and testing.Perform other functions such as preparing proposals and budgets, analyzing labor costs, and writing reports.Advises company personnel, suppliers, and customers of nature and function of parts and equipment.Interviews supplier representatives regarding specifications, costs, inspection, and similar problems relating to parts and equipment.Arranges and participates in conferences between suppliers and engineers, purchasers, inspectors, and other company personnel to facilitate material inspection, substitution, standardization, rework, salvage, utilization, and economical procurement of parts and equipment installed in aircraft, spacecraft, or related products.Vendor sourcing cost evaluation, supplier(s), and vendor prequalification evaluation.Purchasing of Permanent Materials and associated bidding process. Finding multiple & adequate suppliers, selecting vendor who offer quality and competitive price.Processing of Material Request, Request for Quotation and Purchase Order by JD Edward.Well Conversant to ISO 9001 2000 Quality management Systems and procedure.Taking proper approval and authorization by the qualified user and appropriate department head, in line with the company policy.Responsible for processing of purchase requisitions for permanent & Non-permanent materials into LPO.Confirm that all technical and quality requirements have been clearly identified.Interfaced with engineering disciplines, construction and project management, and various Sub-contractors.Carry out the entire activities of local purchasing in order to procure/Lease/Rent Permanent & Non-Permanent Materials.Prepare Bid Tabulation and procure not only from the lowest bidder but also taking into consideration their previous record of supplies for quality, quantity, and in-time delivery & customer services.
Responsible for designing, developing and implementing an effective stores and Inventory management system for the company.Responsible for monitoring & controlling the total inflow and outflow of materials & assets at sites, and Main Store.Develop an efficient store administration in accordance with the company standards in order to ensure maximum efficiency and minimize losses and errors.Manage the operation of the warehouse and directs the work of the warehouse staff and administer the links between various data and computer applications.Implementing the ERP system at Site stores and warehouses and give training to the storekeepers/materials controllers.Restructuring the organizational chart, evaluating the exiting store staff, develop the existing staff; hire the new staff when required.Reviewing the existing assets & stores procedure and developing & implementing the standard stores policies and procedures in consultation with Top management.Safeguard the company assets & materials from probable theft, pilferage and ensure the assets & materials are fully insured.Develop the mechanism of quality testing of the materials received at sites and stores and ensure the quality in co-ordination with Quality Control Department.Ensure that the Goods Receipts Note is sent to Purchase department/Accounts department by respective Storekeeper/Materials Controller in time.Conducting monthly physical stock taking, preparing the consolidated inventory statement, maintaining fixed assets & current assets register, conducting site store inspection and random physical checking.Maintaining the minimum stock level, maximum level and reordering level for all store items based on the consumption.Developing a procedure for the disposal of scrap materials and disposing off the scrap in coordination with authorized person.Expedite the receipt of critical delinquent orders in coordination with Procurement & Logistic Department and monitoring material deliveries in accordance with construction schedules.Restructuring the organizational chart, evaluating the exiting store staff, develop the existing Staff and hire the new staff when required.Train & develop the site storekeepers/materials controller regarding the proper store accounting, Receipts, Issue and physical monthly stock taking.Safeguard the company assets & materials from probable theft, pilferage and ensure the assets & materials are fully insured.Carry out material control such as receiving, inspection, storing and preparing material status report for delivery dates, pending delivery, stock status, damaged and missing items by initiating OSD Report.