HR Coordinator
AL ALI ENGINEERING
مجموع سنوات الخبرة :5 years, 11 أشهر
Receiving requests from Site with regards to Vacation (going out and in of Qatar).
• Constant communication with the travel agency to get the exact date on quotations for both
ticket and quarantine
• Issuing tickets, quarantine bookings, refunds, partial refunds, reissuing and rescheduling of
flights.
• Making Statement of Accounts for Invoice billing for Accounts.
• Keeping and updating records in Masterfile (absent, resignation, termination, settlement,
gratuity)
• Collecting CVS, Shortlisting, scheduling interview and making evaluation.
• Making draft offer to new candidates.
• Applying Visa through Employee Affairs Section.
• Sending joining formalities for the newly employed candidates.
• Sourcing candidates through LinkedIn Gulf Times, Bayt, Qatar Living, Gmail, And company
Website.
• Preparing documents to be checked and signed by the Management.
• Updating daily the Onboarding log to be sent to site office HR personnel.
• Answering queries of new candidates with regards salaries, benefits, timings, transportation,
and accommodation.
• Welcoming new employees to the organization by conducting orientation.
• Preparing Timesheets for all employees.
• Daily updating of Project Staff Recruitment Report to be submitted to Management.
• Coordinating with Head Office with regards to employee contract signing and joining date on site.
• Maintaining employee information such as terminated, resigned, approved OT, and medical information.
• Maintaining HR files (Timesheet, Master list - transfer/job title/salary, Clearance, Dispatch, Vacation, Termination, Valid Forms, Warning Letters, HR Organization Chart, Daily Reports).
• Handling out termination letters, warning letters to employees/labors.
• Compiling and updating daily direct and indirect manpower reports.
• Constantly checking and updating the selected candidates to submit their documents (if any) for the process of their transfer of visa.
• Updating Department organization charts on weekly basis.
• Updating and Maintaining Recruitment Overview file for recruitment.
• Preparing daily dispatch to send to Head/Branch Office.
• Employee recruitment based on site demand.
• Managing employee relations, resolving conflicts internally.
• Preparing letters for site. (Termination, warning, memo, and etc.)
• Getting approval from site managers with regards to RP transfer payments.
• Consolidating reports from supply and subcontractors to be added in Daily Reports
• Entering Cost Code in Microsoft Navision.
• Updating and Maintaining Subcontractors Register file with regards to DBA (Defense Base Act Insurance).
• Conducting phone and web interview.
• Sending new employee announcement and joining date confirmation to site management and candidates.
• Updating SPOT-ES (synchronized pre-deployment and operational tracker) for those new joined employees.
• Collecting documents (passport, Qid, Istimara, Driver’s license) to apply for Qatar military gate pass.
• Handling out salaries for newly employed labors without pay card.
Project: Lusail CP07B Project
Main responsibilities:
Ensures the timely implementation of database changes to ensure accurate payrolls.
Provide excellent assistance and support to employees and managers.
Acts as a resource and guide for managers as it relates to HR data and positions.
Support administrative tasks, contribute and develop talent through developing policies and
managing procedures.
Support the development and implementation of HR initiatives and systems.
Assist in recruiting process. Providing counseling on policies and procedures.
Being actively involved in recruitment by assisting in the preparation of job descriptions, posting
ads and hiring process.
Prepares data for timesheet entry by compiling and sorting information. Reviewing data for
deficiencies; resolving discrepancies by using standard methods.
Handling Employees relations, e.g - terminations, resignations, warning letters.
Maintaining and making sure that all data that were entry corresponds to the actual data.
Verifies sick leaves, absents, vacation as well as overtime. Contributes to team effort by
accomplishing related results as needed. Leading other Data entries during Payroll. Serializing
Timesheets, Making Summary reports for Labors and Staffs.
Answering queries related to HR data entry works. Organizing and maintaining a well-balanced
and efficient processes in managing data in both computerized and paper records.
Preparing and updating payroll records, entering changes in timesheets such as absent, sick
leave, vacation, job title and department/zone transfers.
Reviewing data for problems and errors and correcting any deficiency in data before encoding
the final output. Compiling and verifying the accuracy of information before preparing the data
for computer entry.
Prepare payroll documents for New Hires. Communication via email or phone with
employees/labors regarding payroll queries.
Responsible for Monthly Payroll process of timesheets. Maintaining the highest level of
confidentiality within all documents.
Responds to requests regarding payroll and access relevant data. Performs regular data checking
to ensure that accuracy, data quality and integrity are maintained.
Able to scan and print documents into database.