Procurement Manager
Beepo, Inc.
Total years of experience :18 years, 10 Months
Intercept Purchase Requisition from the ERP system, validate the current market value of the products,
review, and initiate procurement analysis and recommendations.
Manages effective negotiations on prices, Terms & Conditions as per Quality Procedures
Spearheaded cost savings strategy by pulling out purchase history of high-spend materials/services,
using ABC analysis and the Pareto principle
Established an Australian Supplier base which resulted to approximate costs savings of AUD 1.5 million
procurement costs in 6-month time (Test market current pricing, engage in market sourcing and
negotiate for a better price)
Took part in the creation of auto job function in the ERP system (auto PO job function), provided detailed
information in the reordering point, ordering & delivery address, Invoicing, and Vendor Name.
Supported spend analysis for hire equipment which caters at least AUD 2 million equipment hire/rental
cost savings
Collaborate with other Teams at the organization to deliver solutions that meet the requirements based on project scope, and quality in relation to project baseline, on-time-delivery, and project budget Empower project team lead by giving total ownership to their assigned task Understand and help teammates to adopt the right workflows and project management styles Ensure that issues and risks are tracked, and visible, and establish an escalation path should a need arise
Oversaw Tender Analysis, reviewed and identify discrepancies including but not limited to delivery lead-
time, terms and conditions of Contract/Purchase Order, PO/Contracts variations
Settled invoice discrepancies and issues involving trades to reduce total invoices against PO Resolved contract variations against the actual scope of works and supplemental order
Leads the Balance of Plant procurement functions throughout APAC ensuring compliance with global sourcing and procurement standards.
Identify potential turnkey contractors & suppliers for Balance of Plant including Engineering
Services - Civil works & foundations; MV & HV AC electrical installation; DC electrical
installation and Substation equipment (Switchgear, E-Houses, MV & HV Transformers)
Oversee P2P process is in accordance with existing company policies and procedure
Purchase Orders are placed, Order confirmations are received, and that deliveries are
scheduled & maintained to meet project requirements.
Notify End Users/Suppliers, in case of quantity/quality discrepancies in their incoming
materials or equipment. Support the identification of root cause and corrective action.
Optimize supply chain operations to increase efficiency. Aggregate and communicate
forecast for major components to suppliers.
Research and develop new cost-effective sources. Establish and maintain a supply base for
products and services purchased. Reduce the number of active suppliers for products and
purchases.
Coordinates with offshore suppliers to ensure project specific shipping requirements are
met and obtain required shipping documentation for effective customs clearance. Also
understands and identifies any shipping document requirements for customer invoicing
through L/C.
Develops optimal local logistics capabilities through local agents for timely site delivery of imported equipment including but not limited to storage thereof.
Directs Construction and Operational Services teams for local logistics concerning
storage and movement of inventory, tools and equipment between warehouses and site
locations.
Advice timely information to Project Management of any supplier or procurement activity
that impacts the project either realizing opportunity or indicating a potential risk.
Manages and maintains up-to-date Procurement and Shipping schedules for Project
Management and any related claims on behalf of the project
Impact and Achievements:
Cost Savings - 5 to 8 million pesos savings through negotiation and consolidated orders of
IT Equipment for the Philippines Energy Storage projects
Manages and covers all procurement activities including service level agreement for NGCP projects PM/CM of substations including jointing and connection of power cables
Coordinates with PM all project needs including but not limited to all civil works materials, electrical, equipment & tools, heavy equipment rentals, accommodations, service contracts for other products not included in the company’s scope of works.
Reduces cost of indirect materials 20 - 30 percent of current market price
Recommends process improvement to speed up the procurement cycle activities - cost avoidance, benchmarking, avoid maverick buying (through Vendor accreditation and acquisition of new Suppliers)
Prepares company introduction letter to boost sales and to make known carried products in the market, analyzes and plans sales mapping and strategies
Deputized Team Leader and acted as a coach in the procurement process citing best practices in SAP MM P2P procure to pay and E2E End to End process
Provided leadership and direction to Junior Materials Officers by identifying safety procurement procedure requiring Vendors to submit (MSDS & approved fasteners Milling Certificates), material and procedural discrepancies - required the END USER’s Technical Evaluation and acceptance which leads to non-rejection of procured spare parts and or SLA; led savings for return of order or reorder, repair and return of equipment/spare parts
Prioritized Vendor development of critical and single source components, fast identification, parallel sourcing and development of new capable vendor to reduce dependency for both single source and critical supply components
Oversaw sourcing, acquisition and delivery of SLA with OEM’s, proprietary Suppliers
Reviewed, drafted and negotiated SLA, Contracts and or Service Contract in line with company’s policies and procedures and or any government implemented regulations vis-à-vis of any claims arising from contracted projects
Initiated performance evaluation through constant monitoring of Vendors quality of goods and services, on time delivery, and after sales service
Managed and maintained Supplier - Buyer relationships along with the procurement records, Vendors credit facility and Bank Guarantee, Contracts, and ImpEx documentation
Redefined procurement process through benchmarking, reduction of process variations, implementation and control of innovated procurement process
All Rights Reserved. Assessed commercially acceptable offers through price comparative statements and negotiated terms with the short-listed Vendors
Facilitated Vendors payment within the agreed PO terms and condition, resolved issues related to discrepancies, unsettled Vendors invoices, unbilled invoices and overdue accounts, and follow up for the immediate release of funds
Proposed best practices in the implementation projects to Utilities Section Head; led to more informed executive level strategic decisions
Persuaded the End Users to consolidate all similar requirements recurring frequently (weekly and/or monthly) to resolve redundancy in purchase requisitions
Administered immediate action on issues relating to maintenance reliability (AMC) Annual Maintenance Contract, i.e. weighing scale, chillers, generator, overhead cranes, lab tools
Collaborated and consulted with Chief Engineers in planning the annual operations requirement in terms of Environmental Services, Consumables, Breakdown and Shutdown spare parts, natural gas, cleaning chemicals, printing inks and solutions
Channeled the coordination meetings between End User and Supplier during Technical clarifications and Suppliers company introduction
Impact and Achievements:
Gained SAR 4.5 million savings - Executed competitive bidding focusing on maximum target bulk percentage and use the same as leverage in negotiation of savings
Reduced PR and PO requisition by issuing a blanket and consolidated PO
Reduced 60% of requisitions through consolidated purchase request & interval; led to Suppliers on time and actual deliveries
Slashed Service Contract Costs 30-50% by reducing the number of maintenance visits
Distributed assigned PR to buyers, create memo for incomplete PR and return the same to End User citing market unrealistic price and justification for unauthorized CapEx
Expedited department purchase orders from International Suppliers by constantly communicating and following up material readiness and import shipment documentations
Sustained purchase orders and service contract delivery time is within schedule through standardization of Suppliers/Contractors delivery schedule taking into account (JIT) Just-In-Time deliveries, staggered deliveries, or on as per call basis
Acted as contact between Suppliers, Materials Management department (Buyers & Warehouse) and User’s department (Maintenance & Reliability, Utilities, Operations, etc)
Prepared a monitoring report regarding expediting of ordered materials, PR assignments, and PO status reports
Maintained and managed departments purchase records, importation and exportation documents, repair and return documentation, import insurance, Vendor’s payment records
Evaluated commercial invoices, bill of lading, certificate of origin and other pertinent data in line with the existing company policy and customs regulations
Facilitated immediate payment of invoices with advance payments and follow up with Finance department settlement of unpaid billings
Exploited and maximized Couriers/Forwarders contracted services through performance ratings in terms of delivery, on time completion, quality of service and prices
Established the performance evaluation of courier/forwarder through rating system against suppliers / contractors’ service quality, dependability and on time delivery
Impact and Achievements:
Reduced most of the materials expediting backlog through proper management, communication and coordination with both Supplier and contracted Couriers/Forwarders.
Reduced average number of overstated courier’s/forwarder’s submitted invoices by thoroughly inspecting each supporting documents/details of expedited materials
Spearheaded departmental goals and objectives through identification of problems in materials expediting and finding solutions for recommendations
Supervised procurement work flow and assigned PR to buyers for appropriate action; evaluated technically suitable and commercially acceptable offer and submit to Materials Manager for final approval
Managed purchase contracts in line with legal and other statutory regulations in KSA, and administered Suppliers and / or Contractors obligation to carry out scope of work compliant to target completion date, prepared change order and amendments-negotiates with Contractors and Customers to come up with amicable settlements
Initiated coordination meeting with Plant Manager regarding maintenance planning and Materials Management support to the Plant’s AMC-planned and unplanned maintenance, acquisition of new equipment and or tools, spare parts and service level agreements - project progress report
Acted as a point person/contact between suppliers, materials management department and user departments
Prepared weekly progress monitoring report for the branch purchasing activities, pending PR, Vendors payment status, Vendors pending deliverables and status of purchase order
Strategized procurement of parts, consumables and service level agreements through prioritization, consolidation of foresight or expected deliveries as required by End User
Appraised Vendors/Contractors performance in terms quality, on time completion, reliability & capacity to deliver products/services, response time to breakdown calls, availability of materials and service engineers during emergency and breakdown calls
Established the vendor rating system capable of identifying reliable suppliers/contractors
Analyzed and search other source of Supply through internet paralleled with local vendor qualification and evaluation, recommended Vendor accreditation approval for qualified potential and capable Vendors, negotiated delivery and payment terms
Oversaw the contracts renewal in SAP and database to develop statistical reports for departmental planning
Impact and Achievements:
Saved the company of at least 29% of packaging cost through negotiation of commodity purchase contracts
Planned and implemented material substitution, alternate sourcing and healthy competition among Suppliers
Corrected and re-implemented the company’s policies and procedures regarding preparation of complete Purchase Requisition (Part Number, material code, Suppliers, Vendor Code, etc.)
Oversaw the sales turnover of the department and identify the most fast-moving products and / or services
Set up schedule of meeting a week ahead and confirm business appointments a day prior to scheduled meetings
Introduced sales mapping, sound sales approach and strategy and target planning to achieve GSIT objectives
Supervised sales work flow, administrative and logistic function of subordinates
Administered and supervised Contract of Sales through weekly meeting and reports
Managed and closed different sales accounts specifically with the Milling Industries, (e.g. steel, flour, feeds etc.), Energy Development Sectors (Coal-Fired Power Plants), Industrial Sectors, Transport/Heavy Equipment, Construction Companies.
Maintained supplier-client relationships - Update clients regarding current status of their shipments through coordination with their appointed shippers/forwarders
Prepared weekly/monthly sales report and analyzes customers’ needs
Managed quotations and monitors client future needs
Impact and Achievements:
Executed and sealed the highest single contract turn-over of USD 12, 000.00
Increased the total contracted services by at least 300% of the total previous sales
Acquired target top 10 corporation in the Philippines
Spearheaded the acquisition of clients -mostly multinational companies - specifically firms engage in import and export industries
Coordinated with sales/engineering department and consolidates Purchase Orders from clients or shortlist of needed equipment
Prepared the list of needed auxiliary equipment i.e. Microphone system, BGM/Paging System, Conference System, Surveillance System (CCTV); materials i.e. speaker wire, junction box, pipes, connectors, microphone cable, RG45, BNC connectors; office supplies
Prepared Purchase Request and Purchase Order to meet client’s requirements
Negotiated with the supplier for terms of payment and discounts
Established firm delivery schedules
Contacted supplier and client in case delivery was not met, should there be short delivery
Monitored delivery progress from time to time through constant communication with contracted forwarders or suppliers
Notified and coordinated with Sales and Engineering department upon delivery of equipment for immediate mobilization
Impact and Achievements:
Introduced and implemented procurement of substitute materials
Developed and acquired stable sources of supplies
Developed and managed consignment basis approach in acquiring relevant materials for projects
Prepared and analyzed contract of lease, memorandum of agreement, affidavit, service agreement, and other eligibility documents
Ensured that all documents required for the project are in good order and ready for submission to the Project Manager for implementation
Monitored the project development through coordination with Project Manager from time to time and ensures the project completion according to its projected time frame
Coordinated with the project Manager for planning (related to contracts administration and other necessary documents that may be needed for the contracted projects)
Prepared a weekly monitoring report about the progress of the project/s being implemented
Assessed the contracted projects against the new and on-going projects for future reference and client/supplier acquisitions
Coordinated with the accountant for financial analysis and computation of profitability or viability of the contracted projects
Settled all contract obligations in case of breach of contract having in mind the company’s policies and procedures regarding contract obligation and settlement