hr and payroll coordinator
Day to Day International Trading LLC
Total years of experience :13 years, 1 Months
• Administer payroll details - coordinating to all branches for the timely processing of monthly salary
• Monitor the head office attendances as well as the Emiratis
• Handles monthly increment entitlement for the operation staffs
• Responsible for any cash advance application
• Handles bank opening for the new joiners
• Accountable for any IBAN update from the branches and notifying the concern person in the Finance
• Manage the monthly payroll consolidation
• With knowledge on from A to Z ( Recruitment to Off Boarding)
December 2023 - present
• Leave management and computation
• Coordinating on EOSB process and facilitating smooth transition of employees exiting the organization
• Prepare necessary correspondence as required
• Handles Admin work (monitoring of Tenancy Contract, Supplier Contract, Government Permit, Fleet details)
Insurance and claims processing and deletion
• Leave management and computation
• Prepare necessary correspondence as required
• Responsible for the weekly reimbursement of annual benefits
• Handles monthly attendance for payroll processing
• Monitor monthly timesheet for invoicing
• Coordinating on EOS process and facilitating smooth transition of employees exiting the organization by coordinating with the relevant departments and arranging exit formalities (handover, repatriation and relocation) as well as ensuring payment of final settlement dues
• Support management level staff
• Administer support to Payroll Team
• With knowledge on FACTS system
• First point of contact for all HR-related queries
• Provide support from recruitment to onboarding.
• Sourcing Cvs, schedule interviews, prepare offers to selected candidate and contract of employment processing, preparing action forms for new joiners and other HR related matters,
• Create and maintain employee files
• Administer HR-related documentation, such as offer letter and contracts of employment the relevant HR database is up to date, accurate and complies with legislation
• Monitoring of passport and visa on expiry for renewal and oversee joining formalities for newly hired
• Maintain employees’ files and records updated and perform routine analyses.
• Assisting the Human Resources Manager to all his daily needs
• Liaising with relevant departments for all travel arrangements (business trip, corporate trip, annual trips etc)
• Leave management and computations
• Prepare document and coordinate the processing of the employment visa application to the PRO, arrange and notify employee on the medical requirement and schedule.
• Handling cancellations with closely coordination with PRO
• Attends to employee’s queries and request such as certificate of employment, salary transfer request, No Objection Certificate, copy of the employment contract, access ID cards, company email request etc.
• Insurance and claims processing and deletion
• Coordinating on EOS process and facilitating smooth transition of employees exiting the organization by coordinating with the relevant departments and arranging exit formalities (handover, repatriation and relocation) as well as ensuring payment of final settlement dues and cancellation of visas within appropriate time frame.
• Communicate details of new employees to appropriate colleagues to ensure facilities and equipment are readily available upon commencement of employment
• Support management level staff
• Administer support to Payroll Team
Administration/Account Assistant
Receptionist
Reem Al Bawadi Restaurant & Café, LLC January 2011 - March 2012
Reception
Answer general phone inquiries using a professional and courteous manner
Direct phone inquires to the appropriate staff members
Reply to general information requests with the accurate information
Greet clients/suppliers/visitors to the organization in a professional and friendly manner
Office administration
Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
Sort incoming mail, faxes, and courier deliveries for distribution
Prepare and send outgoing faxes, mail, and courier parcels
Forward incoming general e-mails to the appropriate staff member
Forward voice mail from the general mailbox to the appropriate staff member
Purchase, receive and store the office supplies ensuring that basic supplies are always available
Code and file material according to the established procedures
Update and ensure the accuracy of the organization's databases
Back-up electronic files using proper procedures
Provide secretarial and administrative support to management and other staff
Make travel, meeting and other arrangements for staff
Coordinate the maintenance of office equipment
Assist with financial management
Prepare client invoices
Prepare visa cost summary and replenish to accounts
Follow up payments
Administer petty cash according to established procedures
Assist with financial reports as required
Month end duties as required