Admin Assistant/Document Controller
Petrochemical Conversion Company
Total years of experience :17 years, 11 Months
Responsibilities:
• Created standard procedures and forms for General Services Department, Transportation Section, Mailroom Section, Janitorial Section and Cafeteria Section in accordance to the policy and procedure of PCC.
• Monitor and control all documents of PCC General Services Department.
• Responsible for receiving and proper coordination of transportation request, mail room request, kitchen and janitorial material supply request, cafeteria request and light maintenance building request.
• Process the Petty Cash reimbursements for PCC General Services Department
• Process Invoices and Payment Certificates.
• Prepare and arrange meetings for the department (Creation of invitation through MS outlook and preparation of Agenda for the meeting)
• Provide maintenance work permits for Facilities Light Maintenance.
• Prepare Weekly and Monthly Reports for the department
• Respond to the complaints concerning General Services Department.
• Answer phone calls and inquiries.
Responsibilities:
• Responsible for receiving and proper coordination of business and personal requests for Marafiq Beach Camp & Recreation Center facilities.
• Process the Petty Cash reimbursements for Marafiq Administrative Services Department
• Process Invoices and Payment Certificates
• Prepare and arrange meetings for the department (Creation of invitation through MS outlook and preparation of Agenda for the meeting)
• Provide maintenance work permits for Beach Camp and Recreation Center staff.
• Prepare Weekly and Monthly Reports for the department
• Respond to the complaints of visitors regarding Beach camp and Recreation Center facilities services.
• Process membership identification cards of applicants for the Recreation Center.
• Answer phone calls and inquiries.
Responsibilities:
• Index and upload of files in accordance with the given guidelines and procedures.
• Check of documents according to the given guidelines (Final QA).
• Examine and analyze every confidential legal documents/papers given by the Asian Development Bank.
• Ensure that all documents are properly segmented in accordance with the given guidelines and procedures.
• Prepare and type reports.
Responsibilities:
• Examine and analyze all the documents provided by the Searcher (Full Search) or the clients (Search Package) including Mortgages, Deeds and other Liens for the specific property and person.
• Inform client if there are any discrepancies noted in the review of documents.
• Update information in the data base file for dispatch to client.
• Perform multi-tasking job as an Examiner (Searcher, Encoder, Proofer/Quality Assurance and Scanner Operator) from time to time.
Graduated with a degree on Business and Information Management with 2 year Diploma (TESDA Accredited) (Batch 2004 – 2005)