Procurement Officer
EMDAD EQUIPMENT LEASING CO
Total years of experience :15 years, 0 Months
and Responsibilities:
● Receives of approved material request MRF should be complete in all forms i.e. a) part
numbers / samples / pictures wherever applicable should be provided along MRF. In addition,
the MRF should also specify whether the material required need to be original / duplicate
/scrap. MRF is created by the Storekeeper and approved by Garage Manager.
● Process receipt of original approved request (MRF). Procurement Team will verify the same
and should any clarification will revert back to WORKSHOP/PROJECT team (Lusail Project) and
close prior to procurement of materials. No procurement shall be carried out without an
approved request in place.
● Procurement will get 2 to 3 quotes from prospective suppliers, compare and put up with the
management for their opinion and comments. Order will only be processed upon receipt of
management approval. Purchase order will be created through ERP - SAGE SYSTEM.
and Responsibilities:
● Coordinate all activities related to the Document Control procedure, including technical
documents, drawings, and commercial correspondence. Input document data into the standard
registers ensuring that the information is accurate and up to date using ACONEX and
PRIMAVERA CONTROL MANAGEMENT.
● Makes sure that controlled copies of latest approved documents and drawings of Projects
such as Commercial Bldg at Ain Khaled - MILAHA CLIENT and Masjids, Quran Teaching Centers &
Imam Houses - ASHGHAL CLIENT are given to Consultants for approval.
● Maintain updated records of all approved documents and drawings and their distribution
clearly. Maintain the documents and drawings in the Document Control office under safe
custody without any damage or deterioration with easy traceability.
● Accountable for purchasing request of different Departments (Human Resources,
Administration, Marketing, IT, Fleet Department and Restaurant) ensuring that best price and
availability are maintained in ERP SYSTEM - AX DYNAMICS.
● Responsible for negotiating the best terms of purchase for the equipment, parts, services and
critical materials needed for the company.
● Sending RFQ to Suppliers, reviewing tenders, contracts, prices, invoices and supply. Meets
with vendors to negotiate (Quality, Lowest Price, Delivery & Credit Terms) will make TQA -
Tender quote analysis / comparisons of quotations. This comparison need to be sign by the HOD
of the Requester.
● Purchase Order will issue. Approved Purchase Order send to supplier, Materials will deliver to
Warehouse & RCP for the Stock Items. Guarantee the business unit procurement requirements
are met.
● Check daily requisitions received from Pearl Qatar construction site. Request bids from
vendors by researching current market values and negotiating the best prices. Examine and
maintain all purchase receipts.
● Discuss with the General Manager any urgent material to be purchased. Supply the
Construction site with building materials, MEP items, Heavy Equipments, Office and Computer
items. Analyzes inventory purchases and receipt activities and provides periodic reports to
management.
● Negotiating to help buy goods from best vendor at an optimal price and also resolve any
disputes with contractors and suppliers. Daily coordination with the Suppliers to monitor the
delivery of the materials on time. Build, manage, and maintain Suppliers file.
● Assists Purchasing Management with documentation control, parts ordering and payment control
according to established procedures. Performs data entry and database maintenance.
● Organizes and maintains tracking of order requests from QAFCO 5 & IWPP Ras Laffan sub-contract
of Hyundai. Interfaces with vendors and material control personnel to verify purchasing information.
Sends and receives daily correspondence from suppliers. Sends requests and processes quotations
from suppliers. Sends and processes purchase orders to suppliers. Processes suppliers’ invoices for
payment.
● Processing of monthly box inventory. Drafts and types correspondence from instructions.
Maintains Purchasing files and organizes documentation. Maintains master price list by updating
prices.
● A large part of this role is cost negotiation, finding new suppliers and ensuring all procurement for
COMO is done in line with specific cost requirements. Negotiates and settles with suppliers regarding
damage claims, rejection, return of materials and cancellation of purchase order. Performs other
duties assigned by Procurement manager.
● Process the Invoice of the Suppliers such as Emerson and Cameron and Billing to Customers
Qatar Petroleum, Dolphin Energy, RASGAS, Qatar Gas, QAFCO, and QAPCO to collect payment.
Checking and confirming the amount of the invoiced received from the suppliers. Making sure the
materials are delivered and received by Customers before preparing Invoice using Focus software.
The largest publicly listed food, beverage and packaging company in the Philippines.
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and Responsibilities:
● Processes and files orders of stock; sends out order to vendor. Maintains inventory control
system of parts and equipment used in cement production; Records inventory of obsolete,
damaged, and outdated inventory items. Thus, Monitors orders to ensure timely delivery.