Jose Gemino

1) Preparation of letter and submittal for all documents to be submitted
to clients through shared point system.
2) Monitoring of submittals incoming and outgoing and keeping soft
copy to company server.
3) Circulating to responsible person for the client response/ comments
on the submitted documents for response.
4) Updating manpower list working at site

1) Daily Monitoring of Concreting
2) Assign document numbering to other departments for submission to clients
3) Prepare (WIR) Work Inspection Request for Compressive Strength Test, Sampling for Testing of Materials.
4) Monitoring the frequency delivered materials for testing.
5) Prepare and Submit Material Approval Request
6) Monitor and prepare response for the DRC issued by Engineers on Material Approval Request.
7) Submission of Documents through Aconex system.
8) Preparation of Monthly Progress Report for Quality Team.
9) Preparation of Other reports like Trial Batch monitoring and the compressive strength as per the instruction
of Quality Manager.
10) Scanning and Safekeeping of Documents and monitoring of documents which are easily accessible and
identifiable.

Duties and Responsibilities:

1. Conducting Internal Audit Works to our clients
2. Monthly Inventory Count and daily sales monitoring and cash deposits
3. Assist clients in opening and closing businesses to BIR.
4. Collection on customers due payments
5. Preparation of Monthly and Quarterly Vat Remittances

1) Timekeepers and checker of workers at site
2) Requesting materials needed at site as per the instruction of project in charge to main office for their approval.
3) Liquidation of operational funds and submit to main office for replenishment.
4) Prepare a request for payment for rentals of staff house and barracks together with the utility expenses.
5) Prepare document submittals to clients and keep documents and records.
6) Prepare letter to client regarding the arrangement of our manpower like getting schedule for safety
orientation and coordination to clients for holiday work offsetting.
7) Sending weekly reports to main office like weekly DTR of workers, daily attendance monitoring, material
receiving report and monthly inventory report.

1) Daily concrete pouring monitoring and update on the summary and secure cube sample to curing tank.
2) Daily checking on the date of testing as per the summary and actual cube sample to be sent to third party
laboratory for the 7 and 28days cube testing.
3) RFI encoding for the schedule of client inspection and monitoring the status as well
4) Monitoring company transmittal sent to client and making an own file on the server update.
5) Daily scanning and filing of documents that were already finished or accepted RFI and put it in a secure
place.
6) Coordinate with the inspector regarding their inspection.
7) As document controller I also prepare RIC for the new materials arriving and make material inspection
together with the clients side. It happens during the time that the company reduces the manpower, and the
workload was already minimal.
8) Preparing and presenting monthly progress report for monthly progress meeting.

Petty Cash Fund
1) Liquidation of expenses should be made daily.
2) Prepare daily summary of expenses since company using manual type Make replenishment for all expenses
made at the end of the month.
3) Make salary deduction for unliquidated advances made by employees/ employees Accounts Payable:

Accounts Receivable:

1) Customer payments are implemented against accounts receivable subsidiary ledger.
2) Discount and Credit reimbursement are correctly applied.
3) Accounts receivable for aging reports is monitored monthly.
4) Accounts receivable delinquency reports are forwarded to the customer on a weekly basis.
5) Follow up collection to customers for their account due and make daily schedule of collection.
6) Check the bank statement and make an official receipt for those amounts credited coming from customer
payment through bank transfer and make a reconciliation.
7) Prepare statement of accounts and send it through email or by fax, especially those customers who pay
their accounts through bank transfer for reconciliation purposes.
8) Prepare monthly collection report and make a separate file for my records.

Accounts Payable:

1) Suppliers’ invoices will be processed and paid for in 30 days as per the purchase order agreement.
2) Make sure that payment or check preparation is on time and accurate.
3) Exceptional payments are processed with proper approval.
4) Direct debit transactions are monitored and netted with supplier invoice monthly.
5) As of Reports (Accounts Payable Aging) are monitored and issues resolved.
6) Communicate and answer suppliers follow up for their payments.

1) Responsible for cash payment and Cash Disbursement of the company.
2) Prepare the Cash Flow statement daily and it will be presented to the General Manager/Owner and answer
questions that he wants to know regarding financial status.
3) Assist the Accounts officer for the follow-up of collection.
4) Responsible for daily cash and check deposit.
5) Monitoring of Post-Dated Check issued to supplier and make sure that there is a fund for it on due date.

6) Monitoring of Post-Dated Check received from customer and deposit it when the check in on date already.
7) Communicate with the customers at times when there is a vouched check that its either insufficient of fund
or defective check and enforce them to pay in cash.
8) Answer calls from suppliers and follow up on their payment.

ACCOUNTS PAYABLE:

Duties and Responsibilities:

1) Preparation for Subcontractors and supplier's check.
2) Preparation for Bureau of Internal Revenue (BIR) returns and remittances e.g., Tax Withheld (Expanded and
Compensation), Value Added Tax Returns.
3) Make certain that all Bureau of Internal Revenue (BIR) forms are filed at least one day before the deadline.
Make sure attachments are kept for the record.
4) Responsible for the renewal of business licenses.
5) Check the subcontractors billings and match it with the job order.
6) Monitoring of Subcontractors advances should be deducted or netted to their billing for check preparation.
7) Assist General accountants in the preparation of financial statements and analyze transactions for making
adjusting entries with his approval.
8) Monitor Aging of Accounts payable and resolve the issue.
9) Answer a call from supplier following their payment.

Duties and Responsibilities:

1) Check Documents of authorization
2) Encoding for chassis return and withdrawal.
3) Make a request of materials needed for damaged chassis for repair.
4) Responsible for the renewal of business licenses.
5) Filing document properly to be forwarded to main office.