Document Controller
Qatar Steel
Total years of experience :11 years, 6 Months
Prepare Inter-Office Correspondence, Memos and Letters.
In-charge and control incoming and outgoing documents, drawings & different types of data (letter, correspondence, Minutes of Meeting, manual/brochures of the Projects
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Input document data into the standard registers ensuring that the information is accurate and up to date.
Generate the various document control reports as required
Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
Maintain updated records of all approved documents and drawings and their distribution clearly
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Maintain the files and control logs as required by the project.
Keep track of all documents correspondences, transmittals and transaction. Maintain and update all document registers
Responsible for data entry of technical documents in the company and ensure the correct revision and location of the documents into their designated electronic folders.
Convert hard copy documents and drawings in to Acrobat (PDF), JPG or TIF format in order to transmit them to the concern users.
To ensure incoming & outgoing documents are distributed to the concerned person/discipline
Prepare weekly status report (deliverables) and submit to the Engineering Manager and Project Manager.
Responsible and maintaining of document control management system (e.g. preliminary, detailed & construction phase drawings, tender drawing, specification, submittal package, correspondences, request for information RFI’s and letters using InControl (the electronic data/document management system (EDMS) of WorleyParsons
Received & process Requests for Information, or RFIs, from customer or clients and maintain the requests via tracking logs and RFI’s procedures are updated
Coordination with Program Management Consultant (PMC - AECOM) related to Document Control system/module using Meridian Proliance ePM (AECOM web design EDMS) and Aconex
Supervision of all incoming & outgoing of commercial and technical and non technical documents of the projects, and maintain log (tracking register) for useful & easy traceability
Implementing processes and tools, providing system reports, maintaining and updating electronic information systems, distributing documents, and ensuring accuracy of all documentation are all essential functions
In-charge and control incoming and outgoing documents, drawings & different types of data (letter, correspondence, Minutes of Meeting, manual/brochures of the Project
Keep track of all documents correspondences, transmittals and transaction. Maintain and update all document registers
Liaison with the project team member for preparation of all technical submissions. Ensure all submissions are submitted in timely manner, appropriate approval/rejection are obtained and formally recorded and that changes and revisions are managed as part of document control process
Responsible for data entry of technical documents in the company and ensure the correct revision and location of the documents into their designated electronic folders.
Compiles and maintains control records and manage of the use of electronic data/document management system and vendor document control module using InControl software
Responsible for distribution of documents in accordance with the document distribution matrices
Coordinate with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes of the document
Organized and update a comprehensive filing system which include business correspondence, contracts, drawings, inquiry and requisition of documents
Convert hard copy documents and drawings in to Acrobat (PDF), JPG or TIF format in order to transmit them to the concern users.
Monitor and continuously improve the document control procedures in accordance with the project objectives
To ensure incoming & outgoing documents are distributed to the concerned person/discipline
Maintain the filing system according to the Company's procedures and in accordance with client’s standards.
Preparing and handling of Final and Hand-over of documentation of the project and project close out report
Generate weekly deliverable status report and submit to Project Director and disseminate to all project team members
Control incoming and outgoing documents, transmittals & emails for the three multi-million dollar projects
Receiving, distributing, log-in and filing of documents and drawings
Organized and update a comprehensive filing system which include business correspondence, contracts, drawings, inquiry and requisition of documents
Responsible/Maintaining for document control management system (e.g. design and construction drawings, tender drawing, specification, submittal package, correspondences, request for information and letters)
Ensures the technical documents are stored properly and creates efficient data storage/filing system.
Ensures that all aspects of documentations are effectively controlled and categorized i.e. design documentations, communication and non technical documentations, quality records, publications, etc.
Responsible for data entry of technical documents in the company and ensure the correct revision and location of the documents into their designated electronic folders.
Convert hard copy documents in to Acrobat (PDF) or JPG or TIF formats in order to transmit them to the concern users.
Monitor and continuously improve the document control procedures in accordance with the project objectives
To ensure incoming & outgoing documents are distributed to personnel concerned
Maintain the filing system according to the Company's procedures and in accordance with client’s standards.
In-charge of preparing the final manuals and brochure especially As-built drawings
Preparing and handling of Final and Hand-over of documentation of the project
Prepares and releases for the incoming/outgoing of reports.
In-charge of incoming & outgoing correspondence and reports.
Types and prints quotations and other documents.
Conduct monthly inventory, material issue slip and additional costs.
Encoding inquiries, orders and other documents.
Prepares order of spare parts engine (Deutz, John Deere & Perkins engine)
Prepares orders and statements for cheque.
Report directly to Accounts Department and Commercial Department.
Accountable for the petty cash of our department.
Carried out the supply operations that included requisition, warehousing, and issue procedures for equipment and repair parts