Payroll Coordinator, 18 Years Experience with Latest Oracle HRMS System r12
Supreme Foodservice
مجموع سنوات الخبرة :18 years, 10 أشهر
Job Responsibilities:-
Monthly Payroll Activities
Updates:-
Multicurrency’s exchange rate (e.g. USD, EUR, GBP, AUD, AED and many more).
Employee Bank accounts after applicable checks have been made through online for swift, IBAN, Routing code.
New joiner’s, Transfers and leavers processes.
Element Entries for benefits payments and other allowances as per contract.
Earnings:-
Processing of Promotions/Demotions, salary Increases, Bonuses, School fees, Salary Advances, Housing Loan, Overtime, Commission, Annual Leaves and Air tickets Encashment.
check all the documents for their approval as per authority matrix
Deductions:-
Overpayments, Housing loan Recovery, Donations, Voluntary Medical Charges, Employee Transport Charges, Personal Phone calls, Courier Charges, Emirates ID, Visa fees, Emigration charges, Preferred Travel & Hotel Cost, employee receivables, etc.
End of Service:-
Compute end of service calculation based on their reasons and as per UAE Labor Law (e.g. Resignation, Terminations, Redundancies, Fixed Term Contracts, etc.)
Funds Arrangement:-
Request for estimated funds from Finance department for employee salaries disbursement.
Time & Attendance:-
Receive time & attendance report to update in system.
Calculate overtime hours and update in PC for payment
Adjust In Country Allowances.
Employee Leave Records:-
Maintain leave records and timely acknowledge to the respective department/employees for any discrepancy.
Adjust Leave & Flight accruals for transfer employees.
Payroll Finalization & Approvals:-
Segregate documents in the monthly payroll file, including Amendment Log and submit to Payroll Manager’s review.
Reconcile variables, including Loans and Receivables from Finance.
Reconcile monthly payroll registers and prepare final documents to attain approvals from Budget holders/Business Division Directors.
Upload Salary Payments into UBS Pay Maker/WPS and sought for approvals to execute payments
Send Cash Salaries register to Finance for payments
Generate & distribute employees monthly pay slip.
Payroll Reports:-
Prepare payroll JV and submit to Finance for posting to GL account.
Prepare month end closing reports, payroll cost analysis, employee turnover report, HR management report, etc.
Prepare Leave, Flight and Gratuity accrual provision report and submit to Finance.
Prepare JV with narration for reclassification for cross charging.
Maintain confidentiality at all times.
Respond to employee pay queries and follow up with respective departments/bank if needed.
Internal & External Audit:-
Prepare Documents file as per audit requirement.
Justify and take immediate action for any discrepancies reported on internal & external Audit reports.
Archive files that has been audited & retired above three years old or as per company policy.
Payables
Offline Payments:-
Check and Prepare vouchers for off payroll payments and submit for Payroll Manager’s approval.
1. House rent advances
2. School fees reimbursements
3. Air ticket encashment
4. Cash Salaries for non-bank account holders
5. Salary advances.
6. Full & Final Settlements paid by cash payments
Make entry on the payroll system along with appropriate cost allocation.
Submit approved documents to Finance Payables for Issuance of cheques and cash arrangement.
Maintain database for House rent, School fees and Salary advances.
Others
Ad hoc:-
Maintain and update monthly automated templates with latest data information.
Provide support and share knowledge to team members as needed or as assigned by Payroll Manager.
Continuously strive and look for ways to streamline processes and provide solution in the form of suggestion whereby optimum requirement and cost-effective.
Compensation & Benefits Related:-
New Joiners: - enroll with accurate personal data update and pay scale as per contract.
Payroll processes:- Audit & ensure accurate data has been maintained with error free before being updated in the system
Earning/Deductions:- check all the documents for their approval as per authority matrix.
Payroll run:- Audit for Accuracy & error free.
Processing and maintaining of employees leave records and generating monthly reports for the departments.
Payments for Vacation, Leave Airfare, Temporary Salaries, Business trip, School fees, Club membership, House rent, Medical Insurance, including 3rd party payments etc.
Maintaining monthly checks reconciliation.
Monitor leave airfare entitlement and notify the respected department/Employee accordingly.
Preparing monthly HR & KPI reports
Maintaining of Organizational charts
Addition/Deletion of Insurance cards for joiners & leavers including their dependent.
Acknowledge the queries relevant to Medical Insurance entitlements.
m) Maintaining of credit/debit notes and submitting reports to Finance dept for payments.
n) Coordinating with the Insurance Company for employees medical claims.