Facilities Manager
Aspire Systems Digital Pvt Ltd
Total years of experience :14 years, 8 Months
Heading and taking care Admin & Facilities, Liaison activities
General Office Administration, Identifying New office premises
Handling Office Correspondence with all other offices
Minimize the budget, cost control and Cost Down Target
Housekeeping & Security Maintenance
Corporate affairs/liaison Maintain and procure all IT purchase and Assets tracking
Maintaining Relationship with Labour Dep’t & others
Handling complete travel for both national and international (Flight, Train, Bus, Cabs and Hotel)
Printing the business cards, ID cards & other stationary
Maintaining admin related records like Courier Services, Material inward and outward, Visitors registers, Cab
and others asset inventory etc.
AMC Spilt and Centralise Ac’s, Xerox machine, UPS, EPABX Telephone lines PRI, DG, lift and other all Office
Equipment’s.
Phone Landlines (PRI, Analog lines, CUG plan mobile provision Employees)
Stationary Issuing and Maintaining the stock
Responsible for purchase of various items, (Best pries) PO’s and other vendor related activities
Vendor Negotiations and Vendor Management
Vendors Bills Payments like Drinking Water, Coffee machines, Courier services, Tel phones, Stationary,
Housekeeping, Food vendors and other related bills
Paying of Electricity Bills
Arranging Conference meeting, setting up Projectors / meeting Room arrangements
Managing Petty Cash and time to time follow up with NHQ for Admin budget
Organizing transportation for employees
Checking MCB and Keeping Track of the Electricity CT Meter HT Services Reading
Registration & Renewal of Licenses under Shops & Establishment Act for all locations in Karnataka.
Maintain all statutory requirement like labour welfare, annual return filling and trade license from local BBPM
offices
Manage cafeteria with on arranging the daily food to our employees and snacks in the evening as well for
night shift employees and share the tracker accordingly on daily basis
Arranging complete for Guests stays
Maintain Snacks on Daily Basis
Allotment of Work Stations for New Joinee’s and provide other facilities
Conducting the Team parties, Employee Engagement activities, Annual day Celebrations, get to gather parties,
Team outing and various Events
Preparing weekly and monthly wise expenses
Hunting of New Office Premises.
Complete setup of New Office with the coordination of various vendors.
Coordination with the cab vendor and drivers for employee pick and drop.
Arrangements to day shift and night employees.
Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to
provide harmonious work culture to employees.
Acting as Info-Hub for providing administration related information and supervising administrative activities
Like General Admin, Verification of Stationery Stock, Petty Cash, Courier, Florist, Pest Control, Housekeeping,
Etc.
Specialization in Handling Back office operations, Inter-Office Correspondence, Confidential Mails, Quotations,
Monthly Billing, Cheques, Etc.
Arranging accommodation for onsite employees by co-ordination with Head Office
Assets tagging for all the office assets
Submitting PPT on monthly review meeting
Frequent conducting meeting with team mates and follow ups with closure on work
Preparing monthly and yearly budgeting
Handling IT inventory stock and also client project devices and maintain the tracker
Working on ISO certification 27001 and 9001.
Working on Fixed Assets Verification (FAS) by 3rd party auditors
Coordinating with corporate communication team for complete branding
Monitoring the AC temperature and humidity check at server and UPS rooms and update the report
accordingly to HQ
Assure safety measure as FAS, ACS, CCTV and Fire Extinguisher
Maintain accordingly and monitor frequently
and update the reports to HQ
Conduct Mock drill to employees on Fire and Safety through Agencies
Work on floor plan and Escape root plan
Maintain indoor and outdoor plants