Executive Secretary / Document Controller
Egis International
Total years of experience :15 years, 6 Months
CLIENT / PROJECT: Qatar Foundation / Construction Management and Construction Supervision services for multiple Infrastructure, buildings, and landscape projects at Education City. DUTIES AND RESPONSIBILITIES:
• Processed all letters, correspondence and any information relating to the work of the company using the internal ICT systems.
• Inputted, updated and extracted informations from the internal ICT systems and/or manual records as required.
• Provided data support by recording / analysing and providing reports on intelligence relating to operational activities as required to inspectors / inspector managers using Microsoft Excel
• Processed information/correspondence in order to communicate and present information in a clear and concise manner ensuring accuracy and compliance with company style.
• Provided clerical and administrative support to operational staff ensuring a high level of security and confidentiality within the office.
• Maintained registered care service files in accordance with the companies file management policies and procedures.
DUTIES AND RESPONSIBILITIES:
• Created administrative systems and procedures based on everyday work practices such as record database, control forms, basic bookkeeping and various personnel requirements.
• Provided secretarial support to the administration through preparation of documents.
• Performed general administrative duties such as typing, filing and prepare office correspondence and reports; fax, data entry and distribution of documents and correspondence.
• Ensured operation of office equipment is maintained, maintained office supplies
DUTIES AND RESPONSIBILITIES:
• Coordinated with branches and other offices to reconcile and follow-up with activities, appointments and conferences.
• Provided assistance to local and foreign consultants during speaking engagements; prepared resource material and equipment.
• Sent updated letter to respective clients pertinent to their application status; issued list of necessary documents necessary for submission.
• Facilitated and distributed reports and correspondence.
• Developed and implemented a plan for promotional program to publicize and promote various activities, events and items; established methods for increasing participation in programs.
DUTIES AND RESPONSIBILITIES:
• Performed a variety of administrative and clerical duties.
• Assisted General Manager with all information and communication
• Planned and scheduled meetings and appointment; organized and maintained correspondence and electronic files, conducted research and distributed information.
• Offered full support in the day-to-day activities and functions of 25 sales executives.
• Assisted and liaised in client events.
• Handled job order entries; expedited and followed up on orders, telemarketing and provided prompt delivery to customers.