Procurement Manager
EFS
Total years of experience :22 years, 2 Months
1) Established & Started-up the procurement operations for EFS Egypt
Maintaining & controlling the integration of the centralized
procurement processes for all projects operational functional
business units e.g. (IT - Hard Services supplies - HK supplies -
centralized operations - warehousing - communication - Cars & all
the branches business needs …. etc.
Curriculum Vitae
Page 3
2) Establishing two stores in Cairo & Alex with their supply chain,
control system with IT team.
3) Establishing fleet department
4) Manage contracts, contractors, and procurement functions and
provided support for the facility’s budget.
5) Maintained and operated the facilities - Managed resources including
budget, staff, and contractors.
6) Issue quarterly procurement analysis, tracking system & cutting cost
reports.
7) Performed short term and long-term planning for the property.
8) Assisted and guided the contractors in completing the tenders and
managed the projects assigned (on behalf of facility project
managers).
9) Detailed analysis and study of, alternatives available as an adjunct to
completing projects
10)Estimated the possible costs of equipment and machinery required
for completion of projects (for the facility project managers).
11)Introduced changes in existing projects without disturbing the
ongoing process, thus increasing output and reducing operating
costs.
12) Promote culture of continuous improvement and best practice
strategies to ensure a consistently high level of service delivery,
response times and contract compliance.
13)Responsible for EFS centralized contracts management.
14) Established the SLA for the procurement department.
15) Established the KPI (key Performance Indicator) for the procurement
department.
16)Generating, reviewing & controlling the purchasing budget on a
regular basis to ensure that the purchasing processes are aligned
with the agreed upon values.
17)Negotiate prices, terms & conditions for ALL the proposed purchase
orders & the Company’s contracts.
18) Introduce new reliable suppliers to the business environment
Pfizer Project -
19)Assist the Facilities Manager in developing a first class service to
support, multi -disciplined sites and requirements of the client.
20) Coordinate with operations so all activities meet and integrate with
the groups requirements for HSEQ, legal and statutory requirements
and general duty of care.
21)Assist in identifying, developing, implementing and reviewing FM
based solution that clearly demonstrate added value to the clients
requirements.
22)Promote culture of continuous improvement and best practice
strategies to ensure a consistently high level of service delivery,
response times and contract compliance to aid the Facilities Manager
and the full operation team.
23)Develop and maintain strong and supportive relationships with
clients, service providers, and third parties.
24)Complete all daily, weekly, monthly, quarterly, half yearly and yearly
reports as required by the FM and clients.
25)Undertake general office duties relating to the contract including:
a. Support the FM when new policies and procedures are
implemented and KPI"s & SLA"s to be monitored.
b. Conduct monthly meetings with all service providers and
prepare KPI's, score cards for each respective contractor on
monthly basis.
c. Evaluate contractors on monthly bases.
d. Make sure all service provider contracts are in place and
services provided are in line with scope of work mentioned in
the contract.
e. Quarterly performance review of each individual Staff and
highlight weaknesses & achievements to FM
f. Make sure all jobs are closed in due time and invoices are
raised to clients regularly with no pending.
g. Monitor weekly, monthly unbilled, WIP reports and take
appropriate action and prepare a summary sheet for all
comments.
h. Strong teamwork ethic and promotion of customer service
excellence.
i. Material ordering, administration MR's, LPO's and close follow
up till receiving ordered materials / task.
j. Prepare customer specific, charts and reports for procurement
agents and management to support analysis and
management of procurement elements (e.g., supplier cost,
delivery, quality).
k. Act as the primary
40)Researched and recommended the approval of qualified suppliers /
subcontractors by evaluating the financial status, capacities, quality,
general technical capabilities and improvements, management,
performance and delivery trends.
41)Worked with the various project teams to develop scopes of work,
safety, quality standards and other relevant issues.
42)Purchased order placement and general subcontract administration
and coordination of approved and authorized proposals /
agreements.
• Contract negotiation.
• Administer contracts in compliance with the Company Corporate
Standards and project procedures
43)Execute preventive maintenance plan for building facilities and
equipment’s in coordination with Administration Manager
44)Ensure procedures of entering and exiting clients
45)Ensure office is maintained; overall weekly check
46)Assist Admin Manager with proposals, following up with clients when
and if requested.
47)Keep track of inventory related to fixed assets (except IT equipment
and systems) and check against accounting ledger annually or
quarterly, depending on volume added/removed during the period.
48)Keep track of office stationary, printers & copiers supplies
49)Monitor and calculate /faxes/international telephone calls of clients
and prepare monthly expense report to provide to Accounts for
invoicing.
50)Analyze expenses quarterly.
51)Monitoring mail & shipment.
52)Coordinate and arrange with all external service providers, including:
IT services, AC maintenance, and gardener.
53)Report of office boys overtime.
Assist the General Manager with company scheduling and
correspondence, client contracts, marketing and sales predominantly
from France, arrange Scientific conferences and meetings indoors and
outdoors.
Advanced English Language, computing, software applications and internet usage.
Advanced English Language, computing, software applications and internet usage.