Project Coordinator
Halian International
Total years of experience :36 years, 0 Months
• Project management of small projects.
• Resource management and coordinate project scheduling.
• Coordinate resource activities, hardware and software logistics and resources travel arrangement.
• Produce relevant reports including Monthly Status Report, Project Profit and Loss Statement, Monthly Revenue Forecasts and other management reports.
• Perform management analysis of data collected and highlight trends/variances when required.
• Raised invoice requests. Ensure that project invoices are billed as and when required.
• Pre-sales coordination/Quote management.
o Gather all quote requirements.
o Conference call with Partner/Customers to further understand requirements
o Gathering mandays and service steps from engineers
o Creation of Statement of Works (SoW’s) /Letter of Engagement ( LoEs), Man Days, Service Step Documents
o Preparing the projected project order value/PNL of the project. Seek Quote PNL approval.
• Document control, database management and team communication.
• Schedule and attend PMO meetings. Join pre-sales meeting with partners and customers relating to quote scope via conference call/webex meeting.
• Monitor and track timesheets of team members. Monitor resources utilization.
• Develop project workflow process and publish team communications.
• Review and approve resources expenses and timesheets.
• Create project schedule in Autotask. Update project expenses and monitor and ensure project costs are within the budget. Review and approve engineer’s timesheets and expenses in Autotask.
• Break and Fix Support coordinator of a major IT industry. Effectively and accurately communicate relevant break-fix support information to Break-fix team.
• Autotask ticket management of Service break and fix and opportunities tickets.
• Ensure internal documentation and system procedures are timely and accurately completed
• Project management of small projects.
• Resource management and coordinate project scheduling.
• Coordinate resource activities, hardware and software logistics and resources travel arrangement.
• Produce relevant reports including Monthly Status Report, Project Profit and Loss Statement, Monthly Revenue Forecasts and other management reports.
• Perform management analysis of data collected and highlight trends/variances when required.
• Raised invoice requests. Ensure that project invoices are billed as and when required.
• Pre-sales coordination/Quote management.
o Gather all quote requirements.
o Conference call with Partner/Customers to further understand requirements
o Gathering mandays and service steps from engineers
o Creation of Statement of Works (SoW’s) /Letter of Engagement ( LoEs), Man Days, Service Step Documents
o Preparing the projected project order value/PNL of the project. Seek Quote PNL approval.
• Document control, database management and team communication.
• Schedule and attend PMO meetings. Join pre-sales meeting with partners and customers relating to quote scope via conference call/webex meeting.
• Monitor and track timesheets of team members. Monitor resources utilization.
• Develop project workflow process and publish team communications.
• Review and approve resources expenses and timesheets.
• Create project schedule in Autotask. Update project expenses and monitor and ensure project costs are within the budget. Review and approve engineer’s timesheets and expenses in Autotask.
• Break and Fix Support coordinator of a major IT industry. Effectively and accurately communicate relevant break-fix support information to Break-fix team.
• Autotask ticket management of Service break and fix and opportunities tickets.
• Ensure internal documentation and system procedures are timely and accurately completed
• Project management of small projects.
• Resource management and coordinate project scheduling.
• Coordinate resource activities, hardware and software logistics and resources travel arrangement.
• Produce relevant reports including Monthly Status Report, Project Profit and Loss Statement, Monthly Revenue Forecasts and other management reports.
• Perform management analysis of data collected and highlight trends/variances when required.
• Raised invoice requests. Ensure that project invoices are billed as and when required.
• Pre-sales coordination/Quote management.
o Gather all quote requirements.
o Conference call with Partner/Customers to further understand requirements
o Gathering mandays and service steps from engineers
o Creation of Statement of Works (SoW’s) /Letter of Engagement ( LoEs), Man Days, Service Step Documents
o Preparing the projected project order value/PNL of the project. Seek Quote PNL approval.
• Document control, database management and team communication.
• Schedule and attend PMO meetings. Join pre-sales meeting with partners and customers relating to quote scope via conference call/webex meeting.
• Monitor and track timesheets of team members. Monitor resources utilization.
• Develop project workflow process and publish team communications.
• Review and approve resources expenses and timesheets.
• Create project schedule in Autotask. Update project expenses and monitor and ensure project costs are within the budget. Review and approve engineer’s timesheets and expenses in Autotask.
• Break and Fix Support coordinator of a major IT industry. Effectively and accurately communicate relevant break-fix support information to Break-fix team.
• Autotask ticket management of Service break and fix and opportunities tickets.
• Ensure internal documentation and system procedures are timely and accurately completed
PMO Librarian/Project Coordinator
• Project reporting and coordination
• Deal order logging and project set-up and initiation.
• Constantly updates MEAP workspace and set-up workspace access rights to various employees globally.
• Ensure that project folders on each sub-region are created immediately in the document repository as soon as a new order is logged.
• Hardware forecasting, planning and hardware purchase administration.
• Resource Management. Update centralized resource planning worksheet.
• Identify and document Project high-level risk.
• Log and maintained project initiation reports.
• Attendance of weekly resource management meeting.
• Track and report project team hours on weekly and monthly basis.
• Project librarian-Quality audit and MEAP Intranet & Configuration Management.
• Management of project risks and issues.
• Ensuring orderly project closure, final status of project documented and ensuring that all closure administrations are performed.
• Perform any other tasks and responsibilities as assigned by the Regional Operations Director/PMO Manager
Financial Analysis
• Order analysis and breakdown per AM/Customer.
• Set-up project billing milestones, monitor and on-going review of billing milestones. Ensure timely and accurate invoicing by sending billing triggers to Finance Department. Process invoices to assist Finance department.
• Automate the monthly revenue forecast by creating excel formulas and pivot table.
• Generate report to reflect a comparison of the scheduled revenue as against the scheduled revenue plan and the potential threat to take timely action for avoiding revenue slip.
• Review and analyze the revenue backlog for additional revenue forecast. Update revenue WIPs, Revenues POC % based on Project Manager's update.
• Prepare revenue budgets based on sales forecasts, revenue by product, category etc.
• Maintain tracking sheet of invoices and payment for regional supply and support projects.
• Assist in Year End Audit by providing requirements by Auditor relating to project queries
Project Administrator/Support
• Provide administrative support to Project Director/Managers
• Help ensure the efficient operation of the team
• Develop and manage an efficient and effective filing scheme
• Provide word processing and other document preparation
• Assist with special projects and other general office tasks as needed
• Update and attend various operations meetings via web with other LOGICACMG staff of different countries.
• Maintain Support contract database monitoring the support expiry dates and sending trigger to Operations Director re support due for renewal.
• Do research works for adhoc reports as necessary.
Assistant of the Operations Director
• Responsible for preparing / checking of expense claims; managing executive's calendar;
• Arranged WebEx conference calls & client meetings; renewing of tenancy contract; other adhoc PA duties.
Human Resource / Event Coordinator/Administration Assistant
• Assisting new hires on their start up needs;
• Documents preparation for various visa applications.
• Coordinates new health insurance policy such as how to claim and renew the membership.
• Update the monthly vacation leave balances of Operations staff and ensuring that all leave forms are filed by concerned employees.
• Facilitates company parties, exhibitions & other events.
• Coordinate client's training with the training center and ensuring that training will happen.
• Arranging and booking trainings, hotel stay, flight bookings etc for trainee attendees coming from different countries.
• Incoming call handling; Send / receives courier and employees' mails; Greeting and assisting the visitors. Do rotation reception duties.
• Maintain systematic filing of all projects related documents.
Position Summary: Manage all administration functions within the office. Handle accounting (through balance sheet/financial statement, AP/AR), human resources (recruiting, evaluating, record keeping, payroll), complaints handling and management-employee liaison/company-customer relation. Purchasing and logistic coordination.
ACCOUNTING WORKS:
• Set up the Accounting System using Peachtree Accounting software
• Day-to-day preparation of sales invoice, purchase order, quotations, delivery order.
•Daily cash position update and analysis
•Monthly preparation of journal entries and update of daily business transactions in the Peachtree Accounting System. Update and generate month-end reports i.e. AR-Aging Summary, Income Statement and Balance Sheet, Bank Reconciliations etc.
•Prepare monthly payroll, end of service entitlements, vacations dues etc.
•Daily follow up of collections/receivables
•Solicit computer parts and software prices from suppliers /Purchase and issuance of office supplies
•check vouchers and purchased invoice etc
•Attend to auditor’s requirements at year end audits
•File management of client data files, employees 201 files, accounting documents i.e. sales invoices, etc.
SECRETARIAL WORKS:
•Act as an Office Administrator .
•Complete administrative, secretarial, accounting support to the General Manager
•Coordination tasks of purchase items from suppliers and delivery of goods to clients within Dubai and inside Jebel Ali Free Zone including customs documentations processing
•Coordinate couriers, travel arrangement of staff and General Manager i.e. flight bookings, hotel stay.
•Received incoming calls from suppliers, customers etc. Attend to daily service calls from client and routing for scheduled visits of engineers and provide client telephone support whenever possible.
•Draft and prepare memos, letters faxes and other business correspondence.
• Other tasks as assigned by the General Manager
Position Summary: Embarked upon rapid familiarization of the accounting process within the hotel industry.
•Assist the Accounting Manager on day to day basis
•Generate monthly financial reports of hotel revenue and expenses including graphical reports and prepare comparative reports against last month/last years performance
•Update and make daily journal entries as required using the computerized hotel system
•Generate invoices and check attachments if complete. Update and prepare summary of payments
•Daily cash count of local and foreign currencies and reconciling against daily sales report
•Type letters, memos and statement of accounts. Prepare and issue suppliers cheques
•Prepare monthly payroll of the hotel staff.
•Entertain guests queries and complaints and perform other functions as required
Position Summary: Increase customer database by creating and sending sales flyers to companies within the business area and increasing displayed goods for sale to customers.
•Manage day to day operation of the store which includes bulk photocopying service, courier service, mailbox rent, typing service, office supplies retail, business card making etc.
•Solicit new clients and promote public awareness of company services offered by distributing and sending company flyers to covered areas
•Issued and received local and US$ currencies to WESTERN UNION clients
•Daily cash count of sales .Prepare monthly cash position, budget forecasts and monthly financial statements
•Perform other tasks as required to complete the job assigned by the General Manager
Daily checking of business transactions and making necessary journal entries . Check and approve petty cash replenishment. Prepare monthly financial statements, monthly comparative reports etc. Prepare monthly payroll of staff. Update general ledger and other subsidiary ledger records. Perform other assigned tasks and reports as required by the Financial Controller.
Supervise administrative staff. Attend to incoming calls i.e. clients queries, complaints if necessary. Coordinate driver and messenger tasks on a daily basis. Prepare letters, memos, faxes and other office correspondence. Solicit prices from suppliers for items required to complete a project. Maintain 201 files of employees, update on a daily basis. Prepare monthly payroll of staff. Prepare monthly financial reports. Prepare project analysis and update on a daily basis. Assist in the receivable collections and issuance of cheques to suppliers
Completed 4 year course in BSBA major in Accounting. Conditionally passed Certified Public Accountant examination in Philippines. Educational certificates attested