Senior Human Resources Officer
Swanberg Kuwait (Subsidiary of Triple e Holding)
مجموع سنوات الخبرة :18 years, 7 أشهر
• Handling HR Roles and Responsibilities of Swanberg Kuwait
• Source out candidates, conduct interviews, refer them to trade test, verify all required documents, finalize with General Manager for appointment.
• Coordinate with International agents to source out candidates, organize trade test & process the documents of the selected candidates from Philippines and India.
• Prepare offer letter and job descriptions.
• Verify required documents from local candidates and coordinate with visa department to transfer visas & issue new visa for international candidates.
• Orientation and Induction of the employees.
• Day to day administration, attendance, and sick leave
• Prepare payroll, over time, and final settlement and benefits.
• Dexterously develop leave plan, arrange tickets with travel agents for the vacation employees and newcomers—monitoring of employee overtime daily.
• Formulate retention plans to attract and retain productive, qualified employees.
• Assess proper solutions for employee grievances.
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and clerical functions.
• Prepare required administrative memos and documents.
• Develop and implement new HR policies and procedures to support the company’s long-term growth and expansion.
• Spearhead & implement the seamless implementation of systems, processes, & programs regarding recruitment, orientation/assimilation/onboarding, organizational development, talent development, employee engagement, compensation & benefits, learning, and development.
• Ensure a high level of organizational effectiveness through ongoing performance, talent assessments, leadership, and succession planning.
Transferred to the parent company of CDI Gulf International (CGI)
• Reporting to Executive Manager, HR Department
• Assist HR Department for the daily activities
• Scheduling and planning of Travel plan and booking flight tickets
• Maintaining staff statistics, filing records of each employee, and updating personnel file
• Prepare petty cash bills that amounts more than KD. 500, 000 yearly
• Purchase Office Equipment
• Purchase of stationery items and manage the store
• Prepare memos, letters and employee related documents
• Office Maintenance / Inventory
Additional assignment to manage Administrative Tasks of International Aviation Technical Group (iATG) from December 2012 onwards
• Reporting to CEO and BD Manager & All administrative tasks of iATG
• Coordinating Recruitment for iATG
• Prequalifying documentation for Company agents for KOC & KNPC
• Coordinate and communicate with clients & Manufacturers
• Assist in Purchasing, shipping, expediting, and tracking the delivery of equipment/materials to the required site
• Filing IATG Documents
• Prepare training documents for the Technical Director
Reporting directly to COO,
Prepare internal & external correspondences,
Attending all meetings, Prepare meeting agenda & minutes,
Tracking KOC / KNPC projects & proposals online,
Prepare & develop systematic & professional Power Point Presentations to present company’s capabilities, resources, achievements to clients,
Preparation documents of Pre-qualification & project proposals,
Deal with the consultant for the development of Standard Operating Procedure for the establishment of Quality Management System in line with requirements of ISO 9001 Standard,
Develop Process Flow Chart, Organogram, Authority Matrix etc.,
Assist in the in the Internal Audit to assess the effectiveness of Quality Management System in different operations such as Human Resource, IT, Procurement and Management,
Implementation of Quality Management System,
Purchase, store & distribution of stationery,
Correspondence with customers & clients, Follow up with customers & clients
Screen & route the incoming phone calls to the Management,
Keep record of all Time Sheets,
Keep record of documentation (Electronic & Hard),
Coordinating with different departments, Routine office maintenance,
-(Transportation Motor Pool),
Managing a pool of 56 vehicles and 54 drivers,
Responding to all Transportation Movement Request through email or phone,
Assign vehicles to different departments,
Sending Daily Equipment Status Report, Daily Kilometer Report, Personal Roster
Weekly Reports and Monthly Reports,
Dealing with sub contracts regarding leased vehicles,
Keeping a record of vacation, leave and absence of employees,
Inspecting the paperwork and filing them orderly,
Taking care of maintenance, dispatch and service of the vehicle,
Inspecting the fuel card consumption accuracy,
Preparing incidents reports and attending After Action Review Board as a peer,
Archive the files,
All other assignments as per the instructions of the supervisor,
-(Task Order Close out Data Cell),
Working on KBR Procurement Action Log (PAL), a database of procurement and subcontract files Generate reports as per the request,
Keeping an up to date record of the PAL,
Communication with different Sites to collect the required data,
Receive data from the different Sites, Scrubbing and uploading them to PAL,
Update and correct the records,
All other works as assigned by Supervisor,
-(Task Order Close out),
Audit all sorts of procurement files and close them with required documents,
Segregation of files as specified,
Investigating the files for all required documents such as Material Requisition form, Request for Quote, Response for RFQ, Bid Tabulation and Price justification doc., Copy of Purchase Order, Change Order if applicable, Material Received Report, Vendors Invoice, Proof of Payment and other needed docs,
In-putting data in to system, work on SAP, Create Reports, Memo preparation,
Preparation of data in Closeout check lists,
Make sure the files are in accordance with KBR Procurement process,
Prepare Quotation, Invoice, and Purchase Order and submit them to Senior Engineers; Checking Certificate of Origin, MTC and all other customs Documents; Deal with the international clients over telephone; Handles filing; Handles all incoming and outgoing correspondence, calls and electronic mails; Update and follow up delegated tasks; Communicate and provide information by relevant method
Customer care experience & Preparation of Purchasing related documents, handling purchase related communication
Prepare daily and monthly reports in Excel worksheet and MS word and submit them to the Senior Engineers;
Handle electronic and manual filing of the documents
Send necessary messages to the clients either through e-mail or fax
Learned aboutOffice environment, administration, reports and filing
International MBA-Specialization in Human Resources
51%
52%
53%
57% Pre Degree Course
SSLC- 58%